Cool Tech Tips for a Cooler Life - www.One Cool Tip .com

Tuesday, March 5, 2024

Google Drive iOS Update Transforms Your Search Experience

Google Drive's iOS app receives a search functionality overhaul, with new filters and suggestions offering a streamlined way to find your files.

By Rodger Mansfield, Editor

March 5, 2024

Have you ever found yourself sifting through a cluttered Google Drive on your iPhone or iPad, desperately trying to locate that specific document?

Do you wish you could pinpoint files by type, owner, or date faster?

Here's a Cool Tip. Use the newly improved search capability in Google Drive for iOS.

Here's how to do it.

Ensure you have the latest version of the Google Drive app installed on your iOS device.
Within Google Drive, tap the search bar at the top.
Notice new drop-down menus below the search bar. These provide filters for "Type," "People," and "Modified."
Select relevant filters to narrow down your results.
As you type in the search bar, Google Drive will intelligently suggest further filters.

The improved search capability offers:

Significantly faster file location
Improved organization for complex Google Drive accounts
Intuitive, user-friendly interface

fig. 1 - Google Drive Search - iOS

Imagine you need to find a spreadsheet your colleague shared with you last week.

Rather than scrolling endlessly, filter by "File Type: spreadsheet" and "Last Modified: Last 7 Days."

Your file should appear instantly.

The great news is this feature requires no additional configuration – it's enabled automatically with the update!

This iOS update makes Google Drive a more efficient and organized workspace.

If you're an iPhone or iPad user who relies on Google Drive, this search enhancement will save you precious time and streamline your workflow.

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Rodger Mansfield, a seasoned tech expert, is the mastermind behind OneCoolTip.com, where he serves as both writer and editor. With a keen eye for simplifying complex tech, Rodger delivers practical advice that empowers readers to navigate the digital world with confidence. Dive into OneCoolTip.com for a treasure trove of savvy tips and tricks that keep you one step ahead in tech.

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Monday, March 4, 2024

Create Like a Pro with Copilot Pro in Outlook

Step into the cockpit of your inbox with Copilot Pro and discover how the Draft and Coaching features can elevate your email game in Microsoft Outlook.

By Rodger Mansfield, Editor

March 4, 2024

Have you ever felt like you’re just winging it with your emails?

Want to draft messages that hit the mark every time?

Curious about how a virtual coach could up your email game?

Here's a Cool Tip. Use Copilot Pro in Microsoft 365 Outlook.

Copilot Pro in Microsoft 365 Outlook is a premium AI feature that enhances your email experience by offering advanced capabilities such as summarizing long threads, suggesting replies, and assisting in drafting emails with the appropriate tone.

It’s designed to streamline your inbox management and boost productivity within the Microsoft Outlook environment.

To access Copilot Pro, you need a Microsoft 365 Personal or Family subscription1.

It’s available on the web and in select Microsoft 365 apps on various platforms, including Windows, macOS, and iPadOS.

Here's how to use it.

Ensure you have an active subscription to Microsoft 365 that includes Copilot Pro.
Once the purchase is confirmed, Copilot Pro will be added to your Outlook.
Find the Copilot Pro icon in the Outlook ribbon to start using its features.
Use the ‘Draft’ feature to compose emails with AI-powered assistance, enhancing your writing efficiency.
Try the ‘Coaching’ feature for real-time suggestions to improve your email communication style.

Using Copilot when creating emails simplifies email drafting.

It also offers personalized coaching for better communication and seamlessly integrates with Outlook’s interface.

fig. 1 - Copilot Pro in Outlook - Prompt

6. Just click the Generate button to generate a response.

fig. 2 - Copilot Pro in Outlook - Draft Response

7. Click Keep It to keep the draft response.

8. Or click Discard.

9. Add something to add, for example, "make it more formal" and click Regenerate.

But like all AI, it might take a few tries to get the hang of it.

With Copilot Pro’s Draft and Coaching features, you’re not just sending emails; you’re crafting communications like a seasoned pro.

Don't have or can't afford the subscription to Copilot Pro?

No problem.

Use Copilot at http://copilot.microsoft.com.

Embrace these tools and watch your email confidence soar!

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Sunday, March 3, 2024

Never Miss a Turn Again: Google Maps' Glanceable Directions

Tired of constantly unlocking your phone for directions? Google Maps' Glanceable Directions keeps essential navigation info on your screen at all times, streamlining your travels.

By Rodger Mansfield, Editor

March 3, 2024

Have you ever found yourself fumbling with your phone while walking, trying to view turn-by-turn directions in Google Maps?

Or maybe as a driver, you wish you could keep an eye on the next turn without switching apps?

Here's a Cool Tip. Use Glanceable Directions.

Google Maps just made navigation a whole lot smoother with its Glanceable Directions feature.

Glanceable Directions provides key navigation information (like your ETA, distance to the next turn, and directional arrows) directly on your route overview screen or even your phone's lock screen.

No more constantly unlocking your phone or switching to full navigation mode!

And it now works for both Android and iPhones.

Here's how to do it.

Make sure you have the latest version of Google Maps.
Open Google Maps and tap on your profile icon.
Navigate to Settings -> Navigation Settings
Enable "Glanceable directions while navigating"

fig. 1 - Google Maps - Glanceable Directions Setting

Why use Glanceable Directions?

Get vital directions with a simple glance at your phone.
Keep your eyes on the road or your surroundings instead of your phone screen.
Avoid the distraction and delay of repeatedly unlocking your phone.

fig. 2 - Glanceable Directions Example

Google Maps' Glanceable Directions is a fantastic quality-of-life enhancement that simplifies navigation for drivers, walkers, and bikers alike.

By following these simple steps, you'll transform the way you use Google Maps for getting around.

Upgrade your navigation experience today – give Google Maps' Glanceable Directions a shot on your next trip!

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Saturday, March 2, 2024

Speak Easy: Navigating Voice Typing on Windows

Step into the future of computing with Voice Typing on Windows 10 and 11. This beginner-friendly guide will show you how to command your PC with the power of speech, making typing a breeze.

By Rodger Mansfield

March 2, 2024

Have you ever thought of dictating your thoughts to your computer and watching words magically appear on the screen?

Imagine transforming your spoken words into written text with seamless precision.

Here's a Cool Tip. Use Voice Typing in Windows.

Whether you’re drafting an email, jotting down notes, or crafting your next novel, Voice Typing on Windows 10 and 11 can make it happen.

Here's how to do it.

Connect a microphone to your PC and ensure it’s recognized by Windows.
Activate Voice Typing with the shortcut Win + H.
Start speaking naturally to dictate text; pause briefly between sentences for best results.
Edit on the go with commands like “delete that” or “start a new line.”
Review the transcribed text and make any manual adjustments if needed.

fig. 1 - Windows Voice Typing in Windows

Voice Typing in Windows 10 and 11 is a game-changer for anyone looking to streamline their digital tasks.

Voice Typing Enhances productivity by freeing up your hands for other tasks and offers greater accessibility for users with different abilities.

By embracing this intuitive feature, you’ll unlock a new dimension of convenience and accessibility in your daily computer use.

Enjoy!

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Friday, March 1, 2024

Witness Time Unfold: Your Guide to Google Earth Timelapse

Ready to see the world change before your eyes? Discover Google Earth Timelapse, a powerful tool for visualizing decades of planetary transformation.

By Rodger Mansfield, Editor

March 1, 2024

Has the glacier in your favorite national park retreated?

Did that new city district seemingly sprout overnight?

Here's a Friday Funday Cool Tip. Use Google Earth Timelapse.

Google Earth Timelapse allows you to rewind or fast-forward time.

Get ready to see the Earth evolve at your fingertips!

A feature within Google Earth showcasing 37 years of global satellite imagery in mesmerizing timelapse format.

It visualizes changes to the Earth's surface, allowing you to explore natural and human-made transformations with ease.

Imagine watching the Amazon rainforest shrink over decades, or a coastal city explode outwards – all within seconds:

Climate change effects (glacial retreat, coastline change)
Urban development (city growth)
Natural events (impact of forest fires or floods)

That's the power of Google Earth Timelapse

Here's how to use it.

Navigate to: https://earthengine.google.com/timelapse/
Type a location in the search bar or explore featured locations on the map.
Launch the timelapse and Google Earth will zoom in and start the timelapse sequence.
Use the play/pause buttons and the timeline slider to control the speed or jump to specific years.

fig. 1 - Google Earth Timelapse - Columbia Glacier Retreat

Google Earth Timelapse provides a fascinating and accessible way to experience the dynamic nature of our planet.

Embrace this tool to learn, understand, and be inspired by the changes shaping our world.

Ready to see the world change before your eyes?

Visit Google Earth Timelapse now and start exploring!

Enjoy!

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Thursday, February 29, 2024

How to Use Gemini on iPhone and Android

Ready to tap into Google's most advanced AI? Discover how to access Gemini on your smartphone and transform how you search, ask questions, and get things done.

By Rodger Mansfield, Editor

February 29, 2024

Have you heard whispers of a powerful new AI called Gemini?

Do you want to use it on the go?

Here's a Cool Tip. Use Gemini on your mobile devices.

If you're eager to experience the future of Google with conversational AI, get ready to dive in.

Here's the breakdown of how to put Gemini in your pocket.

What is Google Gemini?

Gemini is a new AI-powered offering within the Google ecosystem.

Think of it as the next evolution of Google Assistant or a supercharged version of Google Search.

Gemini taps into advanced language models to deliver more informative and conversational responses, helping you accomplish tasks in new and exciting ways.

How to Access Gemini on iPhone and Android

iPhone:

Update or download the latest Google app from the App Store.
Open the Google app.
You'll see a Gemini tab at the top – tap it to engage with the AI.

fig. 1 - Google Gemini in iPhone Google App

Note: Google is rolling this feature out to users. If you don't see this feature, check your settings:

At the top right, tap your Profile picture or initial and then Settings and then Voice.
Check your setting for Show Gemini.

Android:

Search for the Gemini app in the Google Play Store or Click HERE. If it's available in your region, download and install it.
Once installed, open the Gemini app. Type or speak your questions and requests directly to Gemini.

fig. 2 - Google Gemini App on Android

Using Gemini

Converse with Gemini by typing questions in the Google app, or speaking them aloud after activating it.
Ask detailed questions, request summaries, or even have Gemini compose an email!
Use Gemini to brainstorm ideas, seek advice, or get step-by-step instructions.

Get tasks done faster by asking Gemini to draft emails, write outlines, or summarize information.

Spark creativity:

By harnessing its power on your iPhone or Android, you can streamline tasks, access information more intelligently, and even unleash a spark of creativity.

Be sure to stay tuned for updates as Gemini continues to evolve!

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Wednesday, February 28, 2024

Master Your To-Do List with Google Tasks

Discover the hidden power of Google Tasks to streamline your days and crush your to-do list. Learn pro tips and tricks for mastering this simple yet effective tool.

By Rodger Mansfield, Editor

February 28, 2024

Are you constantly feeling overwhelmed by a never-ending to-do list?

Do important tasks seem to slip through the cracks?

Here's a Cool Tip. Use Google Tasks.

What is Google Tasks?

Google Tasks is a simple, yet powerful to-do list app built right into Google's ecosystem.

It's perfect for jotting down quick reminders, creating detailed task lists, and seamlessly integrating those tasks into your Gmail and Google Calendar workflow.

Let's break down how to utilize these features effectively:

Creating and organizing tasks: Add simple tasks with just a title, or dive into more detail with due dates, notes, and subtasks to break down larger projects. Create multiple lists to categorize tasks by project, context, or importance.

Setting due dates and reminders: Ensure nothing slips through the cracks with due dates and optional time-based or location-based reminders. Get notified on your desktop or mobile device so you never miss a deadline.

Using subtasks: Complex tasks feel less daunting when broken down. Add subtasks to create checklists within a main task, providing a clear path to completion.

Gmail integration: Turn important emails into actionable items. Within Gmail, open an email, click the three dots in the top right corner and select "Add to Tasks." Your task will automatically link back to the original email.

Google Calendar integration: Tasks with due dates appear within your Google Calendar, giving you a comprehensive overview of your day that includes both scheduled events and important to-dos.

Mobile app functionality: Manage tasks on the go with dedicated iOS and Android apps. Check things off your list no matter where you are.

Here's how to use it.

Access Tasks through

the sidebar in Gmail,
Google Calendar,
standalone website Google Tasks or
in the mobile app.

Click or tap the "Add a Task" button, then type in your task title.
Click the "Edit" (pencil) icon next to your task to add more info:
Set a deadline and choose whether to include a specific time.
Add extra details or links relevant to the task.
Click "Add subtask" to create steps within the main task.
Drag and drop tasks to reorder them within a list or move them between different task lists.

fig. 1 - Google Tasks

The intuitive interface makes it quick to start using, with minimal setup required.

So what can you use Google Tasks for?

Project planning: Breakdown project phases into tasks with subtasks for steps in each phase.
Grocery and shopping lists: Share lists with family members for easy coordination.
Appointment reminders: Add tasks for doctor visits, meetings, or errands with date/time reminders.
Daily routines: Create lists for morning/evening routines with subtasks for each step.

Google Tasks, while deceptively simple on the surface, offers a powerful way to stay organized and focused.

By following these tips and integrating it into your Google routine, you'll gain clarity on your priorities and accomplish more each day.

Enjoy!

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Tuesday, February 27, 2024

Maximize Your Year with the Ultimate Guide to the National Day Calendar

Discover how to navigate and utilize the National Day Calendar to enrich your daily life and connect with the community. This Cool Tip offers practical tips and insights for making the most of every celebration.

By Rodger Mansfield, Editor

February 27, 2024

Have you ever wondered how to keep track of the myriad of national days that pop up on your social media feed?

Are you looking for ways to incorporate these celebrations into your personal or professional life? If so, you’re not alone.

Here's a Cool Tip. Visit the National Day Calendar.

The National Day Calendar has become a go-to resource for recognizing and participating in national days.

fig. 1 - National Strawberry Day - February 27

But how can you use it effectively?

Here's how to do it.

Navigate to the National Day Calendar website, www.nationaldaycalendar.com.
Use the search function or browse the calendar to find days that resonate with you or your business.
Mark your calendar for upcoming national days and begin preparing how you’ll participate or celebrate.
Share your plans or celebrations on social media using the day’s specific hashtags.
Use national days as inspiration for content creation, whether it’s blog posts, videos, or social media updates.

The National Day Calendar is a fantastic way to engage with others and create content that’s timely and relevant.

However, it’s important to choose national days that align with your values and brand to avoid appearing disingenuous.

Here are popular national calendar days!*:

January

National Spaghetti Day (January 4)
National Bubble Bath Day (January 8)

February

National Pizza Day (February 9)
National Love Your Pet Day (February 20)

March

National Puppy Day (March 23)
National Doctors’ Day (March 30)

April

National Siblings Day (April 10)
National Earth Day (April 22)

May

National Teachers Day (First Tuesday in May)
National Space Day (First Friday in May)

June

National Donut Day (First Friday in June)
National Best Friends Day (June 8)

July

National Ice Cream Day (Third Sunday in July)
National Father Daughter Take a Walk Day (July 7)

August

National Book Lovers Day (August 9)
National Lemonade Day (August 20)

September

National Dance Day (Third Saturday in September)
National Coffee Day (September 29)

October

National Taco Day (October 4)
National Make a Difference Day (Fourth Saturday in October)

November

National Veterans Day (November 11)
National Adoption Day (Saturday before Thanksgiving)

December

National Cookie Day (December 4)
National Ugly Christmas Sweater Day (Third Friday in December)

*These days are celebrated for various reasons, from food to social causes, and provide a fun way to engage with others and create themed content.

By following these steps, you can seamlessly integrate the National Day Calendar into your life, ensuring you never miss an opportunity to celebrate or connect with your audience.

Remember, it’s more than just marking a day; it’s about creating moments that matter.

Enjoy!

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Monday, February 26, 2024

Transform Your Reading Experience in Microsoft 365 Word with Immersive Reader

Unlock the Full Potential of Your Documents with Immersive Reader in Microsoft 365 Word

By Rodger Mansfield, Editor

Monday, February 25, 2024

In today’s fast-paced digital world, the ability to quickly absorb and comprehend written material is more crucial than ever.

But have you ever considered how technology can transform your reading experience within Microsoft Word?

Here's a Cool Tip. Use Microsoft Word's Immersive Reader.

Immersive Reader is a game-changing tool that’s redefining accessibility and ease of use in document reading.

In the quest for efficiency and accessibility, Microsoft 365 Word’s Immersive Reader stands out as a beacon of innovation.

But how can it transform your reading experience?

Here's how to do it.

Step-by-Step Guide to Using Immersive Reader:

Open your Word document.
Navigate to the View tab.
Click on Immersive Reader to launch a full-screen reading experience.
Customize your reading space using options like Column Width, Page Color, and Line Focus.
Utilize Text Spacing and Syllables to improve word recognition.
Activate Read Aloud to have the document read to you, adjusting the voice and speed as needed.

fig. 1 - Microsoft 365 Word Immersive Reader

This Microsoft 365 feature is highly customizable.

Change these options to improve your use of the tool.

Detailed Guide to Immersive Reader Features:

Column Width: Adjust the width of the text column to reduce eye movement and improve focus. Choose from Very Narrow to Wide to find the perfect fit for your reading style.

Page Color: Change the background color to reduce glare and create a comfortable reading environment. Select from a variety of colors or create a custom shade that suits you best.

Line Focus: Concentrate on the text line-by-line by dimming out the rest of the document. You can choose to focus on one, three, or five lines at a time.

Text Spacing: Increase the spacing between words and characters to enhance clarity and reduce visual crowding, making it easier to track and recognize words.

Syllables: Break words into syllables to aid in pronunciation and understanding, especially beneficial for readers with dyslexia or those learning English as a second language.

Read Aloud: Have the document read to you with options to adjust the voice and speed, highlighting each word as it’s read for better tracking and comprehension.

Immersive Reader in Microsoft 365 Word is not just a tool; it’s a bridge to a more inclusive and efficient reading environment.

By following the steps outlined above, you can transform your documents into a personalized reading haven that caters to your unique needs.

Enjoy!

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