Master Your To-Do List with Google Tasks

Discover the hidden power of Google Tasks to streamline your days and crush your to-do list. Learn pro tips and tricks for mastering this simple yet effective tool.

By Rodger Mansfield, Editor

February 28, 2024

Are you constantly feeling overwhelmed by a never-ending to-do list? 

Do important tasks seem to slip through the cracks? 

Here's a Cool Tip.  Use Google Tasks.

What is Google Tasks?

Google Tasks is a simple, yet powerful to-do list app built right into Google's ecosystem. 

It's perfect for jotting down quick reminders, creating detailed task lists, and seamlessly integrating those tasks into your Gmail and Google Calendar workflow.

Let's break down how to utilize these features effectively:

Creating and organizing tasks:  Add simple tasks with just a title, or dive into more detail with due dates, notes, and subtasks to break down larger projects.  Create multiple lists to categorize tasks by project, context, or importance.

Setting due dates and reminders: Ensure nothing slips through the cracks with due dates and optional time-based or location-based reminders. Get notified on your desktop or mobile device so you never miss a deadline.

Using subtasks: Complex tasks feel less daunting when broken down.  Add subtasks to create checklists within a main task, providing a clear path to completion.

Gmail integration: Turn important emails into actionable items. Within Gmail, open an email, click the three dots in the top right corner and select "Add to Tasks."  Your task will automatically link back to the original email.

Google Calendar integration:  Tasks with due dates appear within your Google Calendar, giving you a comprehensive overview of your day that includes both scheduled events and important to-dos.

Mobile app functionality:  Manage tasks on the go with dedicated iOS and Android apps. Check things off your list no matter where you are.

Here's how to use it.

1. Access Tasks through 
1. the sidebar in Gmail, 
2. Google Calendar, 
3. standalone website Google Tasks or 
4. in the mobile app.
2. Click or tap the "Add a Task" button, then type in your task title.
3. Click the "Edit" (pencil) icon next to your task to add more info:
4. Set a deadline and choose whether to include a specific time.
5. Add extra details or links relevant to the task.
6. Click "Add subtask" to create steps within the main task.
7. Drag and drop tasks to reorder them within a list or move them between different task lists.

fig. 1 - Google Tasks

The intuitive interface makes it quick to start using, with minimal setup required.

So what can you use Google Tasks for?

• Project planning: Breakdown project phases into tasks with subtasks for steps in each phase.
• Grocery and shopping lists: Share lists with family members for easy coordination.
• Appointment reminders: Add tasks for doctor visits, meetings, or errands with date/time reminders.
• Daily routines: Create lists for morning/evening routines with subtasks for each step.

Google Tasks, while deceptively simple on the surface, offers a powerful way to stay organized and focused. 

By following these tips and integrating it into your Google routine, you'll gain clarity on your priorities and accomplish more each day.

Enjoy!

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READ MORE

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Rodger Mansfield, a seasoned tech expert, is the mastermind behind OneCoolTip.com, where he serves as both writer and editor. With a keen eye for simplifying complex tech, Rodger delivers practical advice that empowers readers to navigate the digital world with confidence. Dive into OneCoolTip.com for a treasure trove of savvy tips and tricks that keep you one step ahead in tech.

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How to Add Gmail Emails to Your Task List

Do you ever find yourself overwhelmed by your inbox? 

Do you have important emails that you need to follow up on, but you keep forgetting about them? 

You are not alone.

Here's a Cool Tip.  Add your Gmail emails to your task list. 

Google Tasks is a task management application developed by Google.

It is designed to help users create, organize, and manage to-do lists and tasks efficiently.

Here's how to Add a Gmail Email to Tasks.

• Open your Gmail account, https://mail.google.com/
• From your inbox, click on the Tasks icon to open the Tasks panel on the right.

fig. 1 - Add Task Panel to Gmail

• Select the email you want to add to your task list.
• Click the Add to tasks icon at the top of your inbox. If you don’t see this option, click on the More options icon (the three dots) and select “Add to tasks.”

fig. 2 - Add Gmail to Task

• In the Add to Tasks window, you can customize the task by adding a title, due date, and notes.

Drag and Drop Method

• From your inbox, open the Tasks panel on the right.
• Drag and drop a message from your inbox to the Tasks panel.

Adding Gmail emails to your task list is a great way to stay organized and on top of your work. 

It's also a great way to ensure that you don't forget any important tasks.

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READ MORE

• How to Clean Up Your Gmail Storage
• How to Change the Background Theme in Gmail
• How to Send Gmail Emails at the Perfect Time

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