Showing posts with label BackToWorkMonday. Show all posts
Showing posts with label BackToWorkMonday. Show all posts

Monday, February 26, 2024

Transform Your Reading Experience in Microsoft 365 Word with Immersive Reader

Unlock the Full Potential of Your Documents with Immersive Reader in Microsoft 365 Word

By Rodger Mansfield, Editor
Monday, February 25, 2024


In today’s fast-paced digital world, the ability to quickly absorb and comprehend written material is more crucial than ever. 

But have you ever considered how technology can transform your reading experience within Microsoft Word? 

Here's a Cool Tip.  Use Microsoft Word's Immersive Reader.

Immersive Reader is a game-changing tool that’s redefining accessibility and ease of use in document reading.

In the quest for efficiency and accessibility, Microsoft 365 Word’s Immersive Reader stands out as a beacon of innovation. 

Back to Work Monday - OneCoolTip.com

But how can it transform your reading experience?

Here's how to do it.

Step-by-Step Guide to Using Immersive Reader:
  1. Open your Word document.
  2. Navigate to the View tab.
  3. Click on Immersive Reader to launch a full-screen reading experience.
  4. Customize your reading space using options like Column Width, Page Color, and Line Focus.
  5. Utilize Text Spacing and Syllables to improve word recognition.
  6. Activate Read Aloud to have the document read to you, adjusting the voice and speed as needed.


Microsoft 365 Word Immersive Reader
fig. 1 - Microsoft 365 Word Immersive Reader

This Microsoft 365 feature is highly customizable.

Change these options to improve your use of the tool.

Detailed Guide to Immersive Reader Features:
  • Column Width: Adjust the width of the text column to reduce eye movement and improve focus. Choose from Very Narrow to Wide to find the perfect fit for your reading style.
  • Page Color: Change the background color to reduce glare and create a comfortable reading environment. Select from a variety of colors or create a custom shade that suits you best.
  • Line Focus: Concentrate on the text line-by-line by dimming out the rest of the document. You can choose to focus on one, three, or five lines at a time.
  • Text Spacing: Increase the spacing between words and characters to enhance clarity and reduce visual crowding, making it easier to track and recognize words.
  • Syllables: Break words into syllables to aid in pronunciation and understanding, especially beneficial for readers with dyslexia or those learning English as a second language.
  • Read Aloud: Have the document read to you with options to adjust the voice and speed, highlighting each word as it’s read for better tracking and comprehension.

Immersive Reader in Microsoft 365 Word is not just a tool; it’s a bridge to a more inclusive and efficient reading environment. 

By following the steps outlined above, you can transform your documents into a personalized reading haven that caters to your unique needs.

Enjoy!


Please LIKE and SHARE OneCoolTip.com!
Visit the OneCoolTip YouTube Channelhttps://www.youtube.com/@onecooltip


READ MORE


Rodger Mansfield, a seasoned tech expert, is the mastermind behind OneCoolTip.com, where he serves as both writer and editor. With a keen eye for simplifying complex tech, Rodger delivers practical advice that empowers readers to navigate the digital world with confidence. Dive into OneCoolTip.com for a treasure trove of savvy tips and tricks that keep you one step ahead in tech.



OneCoolTip.com
Cool Tech Tips for a Cooler Life!


#Microsoft @Microsoft #Word #ImmersiveReader #Microsoft365 #Accessibility #ReadingTools #ProductivityHacks #LearningTools #TechTips #OneCoolTip @OneCoolTip 

Monday, February 19, 2024

Unlock the Full Potential of Your Presentations with Microsoft Copilot Pro in PowerPoint





The new Copilot Pro service ups the game for creating and editing PowerPoint presentations.  

By Rodger Mansfield
February 19, 2024



Do you want to take your PowerPoint presentations to the next level? 

Looking to captivate your audience with stunning presentations?

Are you curious about how AI can help you create more dynamic and engaging slides? 

Here's a Cool Tip.  Use Copilot Pro in Microsoft PowerPoint.

Microsoft Copilot Pro revolutionizes the way you use PowerPoint. 

Microsoft Copilot Pro, an advanced AI-powered tool, is designed to enhance productivity and creativity within Microsoft 365 apps, including PowerPoint. 

It offers premium features such as priority access to state-of-the-art AI models such as GPT-4 and GPT-4 Turbo, even during peak times, for faster performance. 

In PowerPoint, Copilot Pro helps users generate presentation outlines, design slides, organize content, and create AI images with DALL-E 3. 

It’s a subscription-based service that supercharges the standard Copilot experience, providing users with a more powerful and efficient way to create professional presentations.

But how do you get started, and what can Copilot Pro do for you?


Here's how to use it.
  1. Ensure you have a Microsoft 365 subscription that includes Copilot Pro.
  2. Make sure your PowerPoint is updated to the latest version to access all features.
  3. Open PowerPoint and locate the Copilot chat window, usually found in the corner of your screen.
  4. Type prompts or commands into the Copilot chat to edit, format, or design your slides.
  5. Ask Copilot to reformat text, adjust layouts, animate slides, and generate speaker notes.

Here's an example,

An HR rep needs to create a PowerPoint presentation for their company's new Work from Home policy and needs to get a draft started.

To get things started, click the Copilot icon in the ribbon and enter a prompt.  Request a deck be created and include a few key items such as topic and details.  Include when the policy starts and whether HR and management approval is required.

PowerPoint Copilot Prompt
fig. 1 - PowerPoint Copilot Prompt to Generate a PowerPoint Slide Presentation

In a few moments, Copilot creates a PowerPoint slide deck.

Copilot Creates PowerPoint Slide Deck
fig. 2 - Copilot Creates a PowerPoint Slide Deck


Since this is a PowerPoint deck, all of the pages can be manually edited to add or remove content.

And if additional information is needed or a revision, the Copilot screen is available to regenerate pages or create new ones.

Is the $20 a month, per user,  premium subscription worth the price for Copilot Pro?

Microsoft Copilot Pro in PowerPoint is not just a feature; it’s a game-changer for anyone looking to create professional, polished presentations with ease. 

With the power of AI at your fingertips, you’re now equipped to deliver presentations that truly stand out. 

Dive into the world of Copilot Pro and watch your PowerPoint skills soar!



Please LIKE and SHARE OneCoolTip.com!
Visit the OneCoolTip YouTube Channelhttps://www.youtube.com/@onecooltip


READ MORE


Rodger Mansfield is the mastermind behind OneCoolTip.com, where he serves as both writer and editor. With a keen eye for simplifying complex tech, Rodger delivers practical advice that empowers readers to navigate the digital world with confidence. Dive into OneCoolTip.com for a treasure trove of savvy tips and tricks that keep you one step ahead in tech.


OneCoolTip.com
Cool Tech Tips for a Cooler Life


#Microsoft365 #PowerPointPro #AIPowerPoint #CopilotProGuide #PresentationSkills #BackToWorkMonday  #TechTips #AI #OneCoolTip @OneCoolTip 

Monday, February 12, 2024

How to Use Copilot Pro in Microsoft 365 Word to Create and Edit Documents More Efficiently

Copilot Pro Logo
Are you tired of spending hours creating and editing documents? 

Do you want to streamline your workflow and boost your productivity? 

Here's a Cool Tip.  Check out Copilot Pro, an AI-powered tool that can help you create and edit documents more efficiently. 

Microsoft Copilot Pro is a premium subscription offering that adds cutting-edge AI to your favorite Microsoft 365 apps to help you unlock your creativity, communicate with confidence, and up-level your digital skills. 

Copilot Pro in Word generates drafts, summarizes, and helps you rewrite your content. 

Back To Work Monday

Here's how to do it.

Create a draft in Microsoft 365 Word using Copilot Pro, 
  • Open Microsoft 365 Word and create a new blank document.
  • In the “Draft with Copilot” floating box, type or paste your prompt describing what you want the AI to generate. 
  • For example, “Write a proposal for a new Work from Home policy for our employees that does not require HR or Management approval in advance, that starts March 1, 2024 and allows employees to work from home two days each week."
Copilot Pro AI Prompt
fig. 1 - Copilot Prompt in Microsoft 365 Word
  • Click the “Generate” button.
  • Copilot Pro creates a draft with new content.
Copilot Pro AI Prompt - Work from Home Policy
fig. 2 - Copilot Pro AI Prompt - Work from Home Policy
  • Once Copilot generates content, select:
    • Keep it” to keep the content, 
    • The “Regenerate” icon to regenerate a response, 
    • The “Discard” icon to discard the content, or 
  • Fine-tune the draft by entering details into the compose box, like “Make it more concise.”
  • Remember that Copilot for Microsoft 365 generates a draft. You’ll need to verify and modify details to make sure it’s accurate and fits your tone and style. If the draft isn’t exactly what you’re after, or if Copilot wasn’t able to complete the task, try modifying your prompt by adding specific details, such as “…employees must be in the office on each Monday.” 
  • You can also fine-tune your result by entering details into the compose box in Copilot’s options bar after a response is created.  The Copilot icon is on the Word Ribbon menu.

Copilot Pro can help you streamline your workflow, improve collaboration, and enhance document security. 

However, it may also raise privacy concerns and lead to a reduced reliance on critical thinking and problem-solving skills.

Never post private or sensitive information into any AI service.

But, here's the big decision users and business owners must make.

Users can enter the same AI prompt at copilot.microsoft.com or at other free AI sites like ChatGPT and Google Gemini and copy/paste into Word directly.

Is the $20 a month, per user,  premium subscription worth the price for Copilot Pro?

For more information on subscribing to Copilot Pro, visit the Microsoft Copilot Pro site.




Let us know what you think in the comments below.


Please LIKE and SHARE OneCoolTip.com!
Visit the OneCoolTip YouTube Channelhttps://www.youtube.com/@onecooltip


READ MORE

OneCoolTip.com
Cool Tech Tips for a Cooler Life

#Microsoft365 #CopilotPro #AIPoweredTool #DocumentCreation #DocumentEditing #Productivity #Workflow #Collaboration #Security #Privacy #TechTips #OneCoolTip @OneCoolTip

Monday, February 5, 2024

Unleash Productivity with This Cool Keyboard Shortcut in Microsoft Teams

Are you getting the most out of Microsoft Teams? 

Have you ever wondered if there’s a quicker way to access your settings and keyboard shortcuts?

In today’s fast-paced work environment, efficiency is key. 

Here's a Cool Tip.  Use the Control + . (period) keyboard shortcut.

This shortcut brings up a helpful screen of keyboard shortcut commands in Teams.

Microsoft Teams is a versatile platform that serves as a hub for teamwork within the Microsoft 365 ecosystem. 

It facilitates collaboration, communication, and productivity by integrating chat, video meetings, file storage, and application integration.

Microsoft Teams has become an indispensable tool for collaboration and communication, and knowing the ins and outs can significantly boost your productivity. 

And this keyboard shortcut is your secret productivity tip.




Here's how to do it.
  1. Open Microsoft Teams.
  2. Ensure you’re logged into your account.
  3. Press Control + . (period) on your keyboard.
  4. A window displays all the keyboard shortcuts available in Microsoft Teams.
Instantly view all shortcuts without navigating through menus.

Microsoft Teams - Keyboard Shortcuts
fig. 1 - Microsoft Teams - Keyboard Shortcuts


This saves time, allowing you to work more efficiently and it's simple and easy to remember.

And here's another Cool Keyboard Shortcut in Microsoft Teams:  Control + , (Comma).

This displays the settings screen.

Mastering the Control + . and Control + , shortcuts in Microsoft Teams are small steps with a big impact on your daily productivity. 

These are simple tricks that can lead to a more efficient and streamlined workflow.

Enjoy!


Please LIKE and SHARE OneCoolTip.com!
Visit the OneCoolTip YouTube Channelhttps://www.youtube.com/@onecooltip


READ MORE


OneCoolTip.com
Cool Tech Tips for a Cooler Life!

#Microsoft @Microsoft #Teams @MIcrosoftTeams #MicrosoftTeams #ProductivityHacks #WorkplaceEfficiency #TechTips #TechTips #OneCoolTip @OneCoolTip 

Monday, January 29, 2024

Revolutionize Your Task Management with Microsoft Loop

Microsoft Loop
Are you tired of juggling multiple apps to keep track of your tasks? 

Have you ever wished for a more integrated solution that keeps you and your team in sync? 

Here's a Cool Tip.  Use Microsoft Loop, the innovative tool that’s changing the game for task management. 

Microsoft Loop is a collaborative app that’s part of the Microsoft 365 suite. 

It’s designed to help teams think, plan, and create together by bringing together content, tasks, and people across various apps and devices.

Loop keeps everyone on the same page, reducing miscommunication. and seamlessly syncs with other Microsoft 365 apps.

Back to Work Monday

So how do you create a Task List in Loop?

Here's how to do it.
  1. Start by launching the app within your Microsoft 365 suite.
  2. Simply type “/” to bring up the insertion menu 
  3. Select “Task List.”
  4. Enter your tasks, assign them to team members, and set due dates.
  5. As tasks are updated, changes are reflected across all shared instances in real-time.
Loop Task List
fig. 1 - Loop Task List


To share your task list in Microsoft Loop, you can share the page to other users or easily turn it into a Loop component. 

This ensures that everyone involved has the most up-to-date information, fostering seamless collaboration and efficient task management1.

Here's how to do it.
  • Select the Share button in the upper right-hand corner
  • Select what you want to share: Workspace, Page Link or Component

Loop Share
fig. 2 - Loop Share
  • Select Settings to refine the sharing options.
Loop Sharing Settings
fig. 3 - Loop Sharing Settings


Loop keeps everyone on the same page, reducing miscommunication and seamlessly syncs with 

By harnessing the power of Microsoft Loop, you can streamline your workflow, foster better collaboration, and stay ahead in the fast-paced world of technology. 

Ready to loop in your team?



Please LIKE and SHARE OneCoolTip.com!
Visit the OneCoolTip YouTube Channelhttps://www.youtube.com/@onecooltip

Do you have a Cool Tip or question? Email us at
onecooltip.com@gmail.com



READ MORE

OneCoolTip.com
Cool Tech Tips for a Cooler Life!


#Microsoft #Loop #MicrosoftLoop #TaskManagement #ProductivityBoost #CollaborationTool #TechInnovation #BackToWorkMonday #TechTips #OneCoolTip @OneCoolTip 

Monday, January 22, 2024

Unleash the Hidden Power of Outlook Shortcuts

Microsoft Outlook
Are you juggling a hundred emails, managing a packed calendar, navigating the contact jungle.

Does your Outlook feel more like a productivity swamp than a seamless workspace?

Mastering Microsoft Outlook keyboard shortcuts is your hidden power-up, transforming you from keyboard klutz to email efficiency king (or queen)!

Here's a Cool Tip.  Use these keyboard shortcuts to navigate Microsoft Outlook.

Ditch the mouse clicks and tap into lightning-fast navigation. 

Here's how to do it.

Ctrl + 1: Your inbox awaits – jump in instantly!
Ctrl + 2: Calendar at your fingertips – plan your victory!
Ctrl + 3: Contact mastery – find anyone in a flash!
Ctrl + 4: Task titan – conquer your to-do list with ease!


Boost Productivity with Keyboard Shortcuts - www.OneCoolTip.com

These four shortcuts allow you to quickly move from key functions - your Inbox, Calendar, Contacts and Tasks.

No need to move your mouse.

Mastering shortcuts boosts your productivity, eliminates mouse fatigue, and frees you to focus on what truly matters. 

Remember, small changes yield big results – and when it comes to email efficiency, every second saved is a victory won. 

Enjoy!



 Please LIKE and SHARE OneCoolTip.com!
Visit the OneCoolTip YouTube Channelhttps://www.youtube.com/@onecooltip

Do you have a Cool Tip or question? Email us at
onecooltip.com@gmail.com

READ MORE

OneCoolTip.com
Cool Tech Tips for a Cooler Life!


#Microsoft @Microsoft #BackToWorkMonday #OutlookHacks #KeyboardNinjas #EmailEfficiency #ProductivityBoost #WorkSmarterNotHarder #MasterOutlook #TimeManagementTips #TechTips #OneCoolTip @OneCoolTip 

Monday, January 15, 2024

How to Delete a Page in Microsoft Word

Microsoft Word logo
Have you ever found yourself struggling to delete an unwanted page in Microsoft Word? 

Are you tired of wrestling with stubborn blank pages that just won’t go away? 

Here's a Cool Tip.  Use the Control + G keyboard shortcut.

This method can be particularly useful when dealing with stubborn blank pages or when you want to delete a page without manually selecting all the content.

However, it’s always good to remember to double-check before deleting to ensure you don’t accidentally remove important information.

Back to Work Monday

Here's how to do it.
  • Click anywhere on the page you want to delete.
  • Press Ctrl + G on your keyboard to open the “Go To” tab.
    • On a Mac, use Option + Command + G.
  • In the “Enter page number” box, type “\page”.
  • Press the Go to button.
  • Press Close button.
  • Press the Delete key to remove the page.

Microsoft Word Page Delete

fig. 1 - Microsoft Word Page Delete

Knowing how to delete a page in Microsoft Word is a valuable skill that can save you time and frustration. 

Whether you’re using Word for Windows or Mac, the process is simple and easy to learn. 

So why wait? Start mastering Microsoft Word today!

Have you tried this yet?

Let us know in the comments below.

Enjoy!



Please LIKE and SHARE OneCoolTip.com!
Visit the OneCoolTip YouTube Channelhttps://www.youtube.com/@onecooltip


READ MORE

OneCoolTip.com
Cool Tech Tips for a Cooler Life!


#Microsoft @Microsoft #Word #MicrosoftWord #WordTips #WordTutorial #BacktoworkMonday #TechTips #OneCoolTip @OneCoolTip 

Monday, January 8, 2024

Unlock the Power of Excel: How to Convert Image Data to Spreadsheets Without Rekeying

Have you ever wondered how to transform data trapped in an image into an editable Excel spreadsheet? 

And you don't want to rekey in all of the data manually?

Here's a Back-to-Work-Monday Cool Tip.  Use Microsoft Excel's Data from Picture feature.

Excel’s ‘Data From Picture’ feature streamlines your data entry so you don't have to re-key.




Here's how to do it.
  • Open Excel.
  • Select a tab where you want the data to go.
  • Select the Data tab. 
  • In the ‘Get and Transform Data’ section, choose 'From Picture’.
  • You can import data from an image file saved on your device or from your clipboard
  • To insert a saved image, choose ‘Picture From File’. 
  • To insert an image from your clipboard, choose 'Picture From Clipboard’.
    • Be sure you have an image copy in your clipboard.
  • Excel’s AI will analyze the image and extract the data
  • Review and edit the data before inserting it into the spreadsheet.

Microsoft Excel Data from Picture

fig. 1 - Microsoft Excel Data from Picture

This feature allows you to quickly convert data from an image into an editable Excel spreadsheet.

This feature is only supported on Windows 11 or Windows 10 version >=1903 (must have Microsoft Edge WebView2 Runtime installed).

Check out this Cool Tip video to see how it's done.




So give this a try the next time you need to rekey data.

What do you think about this feature?

Let us know in the comments below.

Enjoy!


Please LIKE and SHARE OneCoolTip.com!
Visit the OneCoolTip YouTube Channelhttps://www.youtube.com/@onecooltip


READ MORE

OneCoolTip.com
Cool Tech Tips for a Cooler Life!


#ExcelDataFromPicture #ExcelTutorial #ExcelTips #AI #BackToWorkMonday #TechTips #OneCoolTIp @OneCoolTip #YouTube @YouTube 

Sunday, December 31, 2023

Top 5 Cool Tech Tips that Rocked 2023: AI Work Hacks, Google Bard Secrets, and More!

Have you ever wondered how AI is revolutionizing the way we work? 

Or how to make the most of Google Bard’s new export feature? 

If so, you’re in the right place! 

2023 has been a great year for Cool Tips at OneCoolTip.

We've posted hundreds of Cool Tips on a variety of topics such as AI, Windows, iPhone, Android, and more.

And you've responded by reading and watching hundreds of thousands of Cool Tips!

Thank you!


We’ve compiled the most viewed Cool Tips from www.OneCoolTip.com in 2023, and we’re excited to share them with you.

1. How AI is Changing the Way We Work: An Example for Bing Chat AI, Excel and Data Analysis

AI is transforming our workspaces, and Bing Chat AI is a prime example. It’s helping us analyze data in Excel more efficiently, saving us time and effort. However, like all AI tools, it requires careful handling to avoid potential pitfalls.
Google Bard’s new export feature is a game-changer for content creators. It allows you to export your creations in various formats, expanding your sharing options. But remember, with great power comes great responsibility!


3. How to Master Split Screen in Microsoft Edge

Split Screen in Microsoft Edge is a handy tool for multitaskers. It allows you to view multiple tabs side by side, boosting your productivity. But be warned, it can be a bit tricky to master!


4. How to Play the Google Snake Game

The Google Snake Game is a fun way to pass the time. It’s easy to play and highly addictive. But beware, it’s not as easy as it looks!


5. Your Pet Deserves to be Royalty, Let AI Paint Their Portrait!

AI is not just for work, it can also be fun! With AI, you can turn your pet into royalty with a custom portrait. But remember, AI is only as good as the data it’s trained on!

https://www.onecooltip.com/2023/05/your-pet-deserves-to-be-royalty-let-ai.html


Here are a few honorable mentions that caught OneCoolTip viewers' eyes this year:




And in 2023, we've started a YouTube channel, OneCoolTip.

Here are your favorites:


This video provides a tip on how to insert lines quickly into Microsoft Word and Microsoft Outlook using autocomplete.



This video provides a tip on how to play the Microsoft Edge Surf Game, an Easter egg hidden in the new web browser Edge.



This video introduces a new feature in Chromium browsers like Chrome and Edge that allows you to capture a high-definition still image from a video. You can then use the captured image in image editing software or paste it into documents like Word or PowerPoint.



This video is about how to use the new Gallery feature of File Explorer for Windows 11. It provides instructions on how to open the Gallery view, adjust how to view images, and access the details pane or preview pane.



This video is about how to use Microsoft Excel's Geography Data Type feature.
The video shows how to make Excel spreadsheets more dynamic and informative using Microsoft Excel's Geography Data Type feature. This feature allows users to access and integrate rich geographical data into their spreadsheets.
# # #


What was your favorite Cool Tip in 2023?

Let us know in the comments below.

Enjoy!


READ MORE

 #CoolTips2023, #AIatWork #GoogleBard #MicrosoftEdge #GoogleSnakeGame #AIPetPortrait #Apple @Apple #Microsoft @Microsoft #word #Excel  #Google @Google #TechTips #OneCoolTip @OneCoolTip