Monday, July 22, 2024
Future-Proof Your Files: Why Microsoft 365’s ODF 1.4 Update Matters
Monday, June 24, 2024
Improve Your Presentations with PowerPoint's AI Coach
Monday, May 27, 2024
Bring Your Slides to Life with 3D Models in PowerPoint
- Open your PowerPoint presentation.
- Navigate to the slide where you want to add a 3D model.
- Click on the Insert tab.
- Select 3D Models from the Illustrations group.
- Choose to insert a 3D model from This Device or Stock 3D Models.
- If you choose Stock 3D models, select from the many options.
- Once inserted, use the 3D Model Tools on the Format tab to rotate, resize, and reposition your model.
- To animate your 3D model, go to the Animations tab and select from the special 3D effects.
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fig. 1 - Insert 3D Models in PowerPoint |
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fig. 2 - 3D Models into PowerPoint |
Monday, May 20, 2024
Essential Keyboard Shortcuts for Word, Excel, and PowerPoint
- Ctrl + C / Ctrl + V / Ctrl + X - Copy selected text or graphics to the clipboard with Ctrl + C. Use Ctrl + V to insert or Ctrl + X to remove the content, optimizing your document editing flow.
- Ctrl + Z / Ctrl + Y - Made a mistake? Hit Ctrl + Z to undo it. Want to reverse the undo? Ctrl + Y is your go-to command for redoing actions.
- Ctrl + S - Never worry about losing your progress again. Press Ctrl + S frequently to save your document, securing your hard work in seconds.
- Ctrl + Arrow Keys - Navigate through your spreadsheet with precision using Ctrl + Arrow Keys, jumping to the edge of data regions effortlessly.
- Ctrl + Shift + L - Manage large datasets like a pro. Activate filters with Ctrl + Shift + L and analyze your data with just a few keystrokes.
- Alt + E, S, V - Take control of how you paste your data. Alt + E, S, V opens the Paste Special dialog, giving you options to paste exactly what you need.
- F5 - Launch into your presentation seamlessly with F5, starting from the very first slide.
- Ctrl + M - Need a new slide? Ctrl + M adds a fresh one to your deck instantly, keeping your creative flow uninterrupted.
- Ctrl + Shift + C / Ctrl + Shift + V - Ensure visual consistency across your slides. Use Ctrl + Shift + C to copy formatting and Ctrl + Shift + V to paste it elsewhere.
Monday, April 15, 2024
Unlock PowerPoint’s Video Editing Features for Dynamic Presentations
- Create a new PowerPoint or open an existing file.
- Add your video to the desired slide.
- Insert from Device.
- Insert from Stock.
- Insert from Online.
- Use the built-in trim feature to cut out any unnecessary parts.
- Apply video styles, borders, and effects to match your presentation’s theme.
- Customize how your video plays during the presentation, like setting it to loop or play full-screen.
- Overlay text or shapes to provide additional context or highlight key points.
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fig. 1 - Edit Video in PowerPoint |
- To trim a video, select it and click on ‘Trim Video’ under the Playback tab.
- To add effects, select ‘Video Effects’ under the Video Tools Format tab.
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fig. 2 - Trim Video in PowerPoint |
Monday, February 19, 2024
Unlock the Full Potential of Your Presentations with Microsoft Copilot Pro in PowerPoint
- Ensure you have a Microsoft 365 subscription that includes Copilot Pro.
- Make sure your PowerPoint is updated to the latest version to access all features.
- Open PowerPoint and locate the Copilot chat window, usually found in the corner of your screen.
- Type prompts or commands into the Copilot chat to edit, format, or design your slides.
- Ask Copilot to reformat text, adjust layouts, animate slides, and generate speaker notes.
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fig. 1 - PowerPoint Copilot Prompt to Generate a PowerPoint Slide Presentation |
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fig. 2 - Copilot Creates a PowerPoint Slide Deck |
Sunday, January 28, 2024
Aptos: The New Typeface Elevating Microsoft 365
- Open any Microsoft 365 application (Word, Excel, PowerPoint).
- Create a new document (In Word, File --> New --> Blank Document)
- Aptos is the new default font used when you start typing.
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Saturday, September 16, 2023
Windows Super Secret Keyboard Shortcuts to Open Microsoft Applications
- Press and hold the Control + Shift + Alt + Windows + a letter from the list below for each application.
- For example, L for LinkedIn.
Application
Windows Keyboard Shortcut
CTRL + SHIFT + ALT + WIN + L
Word
CTRL + SHIFT + ALT + WIN + W
Excel
CTRL + SHIFT + ALT + WIN + X
PowerPoint
CTRL + SHIFT + ALT + WIN + P
Outlook
CTRL + SHIFT + ALT + WIN + O
Microsoft Teams
CTRL + SHIFT + ALT + WIN + T
OneDrive
CTRL + SHIFT + ALT + WIN + D
OneNote
CTRL + SHIFT + ALT + WIN + N
Thursday, August 31, 2023
Unlock the Power of PowerPoint: How to Merge Shapes
Have you ever wanted to create a unique shape in PowerPoint, but couldn’t find the right one in the built-in library?
Did you know that you can merge existing shapes to create new, custom shapes?
Here's a Cool Tip: PowerPoint Merge Shapes feature.
To merge shapes in PowerPoint, follow these steps:
- Insert the shapes you want to merge by going to the Insert tab
- Select Shapes found in the Illustrations group.
- Draw your shapes by clicking and dragging your cursor.
- Make sure the shapes are overlapping.
- Select both of the shapes that you want to merge by holding the Ctrl key while clicking each shape in turn.
- A new tab will appear on the top ribbon menu—the Shape Format tab.
- Select that tab.
- In the Insert Shapes group, click the Merge Shapes button.
- From the drop-down menu that appears, select your desired merge type.
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fig. 1 - PowerPoint Merge Shapes - Union |
- Your selected objects will merge based on the choice you selected.
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fig. 2 - PowerPoint Merge Shape Created |
That’s it!
You can experiment with different merge types and shapes to create a wide variety of custom objects.
If you’re using an older version of PowerPoint, such as PowerPoint 2007, you may need to enable the Merge Shapes command within the Office Ribbon or Quick Access Toolbar.
You can also use Edit Points to modify a shape.
Enjoy!
READ MORE
- How to Add Visual Flair to Your PowerPoint Presentation
- How to Fill a Shape with a Picture in Power Point.
- Draw a Perfect Straight Line, Square or Circle With This Cool Tip!
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Monday, August 21, 2023
How to Add Visual Flair to Your PowerPoint Presentations
- Open Microsoft PowerPoint and navigate to the slide where you want to insert an icon.
- Click on the Insert tab in the ribbon menu at the top of the screen.
- In the Illustrations group, click on Icons.
- A window will pop up with a variety of icons to choose from.
- You can search for specific icons using the search bar at the top of the window, or browse through the categories on the left side of the window.
- Once you’ve found an icon that you like, click on it to select it, and then click on the Insert button at the bottom of the window.
- The icon will be inserted onto your slide, and you can use the formatting options in the ribbon menu to customize its size, color, and position.
- If you want to insert other types of images, select another category such as Images.
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fig. 1 - Microsoft PowerPoint Insert Icons Feature |
Monday, July 17, 2023
Say Goodbye to Calibri - Hello Aptos!
The new font will gradually become the default across all Microsoft 365 apps and services for all users over the coming months.
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Cool Tech Tips for a Cooler Life!
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Source: Microsoft Design