Showing posts with label Microsoft PowerPoint. Show all posts
Showing posts with label Microsoft PowerPoint. Show all posts

Monday, May 20, 2024

Essential Keyboard Shortcuts for Word, Excel, and PowerPoint

Essential Keyboard Shortcuts for Word, Excel, and PowerPoint

Elevate your Microsoft 365 experience with our expert guide to the most essential keyboard shortcuts for Word, Excel, and PowerPoint.

By Rodger Mansfield, Technology Editor
May 20, 2024


Are you ready to streamline your workflow and enhance productivity? 

Have you considered the untapped potential of keyboard shortcuts at your fingertips?

Here's a Cool Tip.  Use these popular keyboard shortcuts when using Microsoft Word, Excel or PowerPoint.

Here's how to do it.

Microsoft Word:
  • Ctrl + C / Ctrl + V / Ctrl + X - Copy selected text or graphics to the clipboard with Ctrl + C. Use Ctrl + V to insert or Ctrl + X to remove the content, optimizing your document editing flow.
  • Ctrl + Z / Ctrl + Y - Made a mistake? Hit Ctrl + Z to undo it. Want to reverse the undo? Ctrl + Y is your go-to command for redoing actions.
  • Ctrl + S - Never worry about losing your progress again. Press Ctrl + S frequently to save your document, securing your hard work in seconds.


Microsoft Excel:
  • Ctrl + Arrow Keys - Navigate through your spreadsheet with precision using Ctrl + Arrow Keys, jumping to the edge of data regions effortlessly.
  • Ctrl + Shift + L - Manage large datasets like a pro. Activate filters with Ctrl + Shift + L and analyze your data with just a few keystrokes.
  • Alt + E, S, V - Take control of how you paste your data. Alt + E, S, V opens the Paste Special dialog, giving you options to paste exactly what you need.



Microsoft PowerPoint:
  • F5 - Launch into your presentation seamlessly with F5, starting from the very first slide.
  • Ctrl + M - Need a new slide? Ctrl + M adds a fresh one to your deck instantly, keeping your creative flow uninterrupted.
  • Ctrl + Shift + C / Ctrl + Shift + V - Ensure visual consistency across your slides. Use Ctrl + Shift + C to copy formatting and Ctrl + Shift + V to paste it elsewhere.

Keyboard shortcuts are a boon for efficiency, offering quick access to functions without the mouse. 

 Mastering these keyboard shortcuts is a game-changer for anyone looking to optimize their Microsoft 365 usage, making every task quicker and more intuitive.

Maximize your Microsoft 365 efficiency with these shortcuts and share your success stories in the comments below. 

Don’t forget to spread the word with our hashtags!


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Rodger Mansfield, a seasoned tech expert, is the mastermind behind OneCoolTip.com, where he serves as both writer and editor. With a keen eye for simplifying complex tech, Rodger delivers practical advice that empowers readers to navigate the digital world with confidence. Dive into OneCoolTip.com for a treasure trove of savvy tips and tricks that keep you one step ahead in tech.


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Monday, April 15, 2024

Unlock PowerPoint’s Video Editing Features for Dynamic Presentations

Unlock PowerPoint’s Video Editing Features for Dynamic Presentations

Discover the untapped potential of PowerPoint as a video editing tool. Learn how to enhance your presentations with custom video content, all within the familiar PowerPoint interface.


by Rodger Mansfield, Technology Editor
April 15, 2024


Have you ever found yourself wishing for a simple way to edit videos for your presentations? 

Are you tired of switching between multiple software options to get that perfect clip? 

Here's a Cool Tip.  Use PowerPoint, your go-to for slide shows, to edit videos.

Microsoft PowerPoint is a widely-used presentation program that allows users to create dynamic, slide-based presentations. 




Here's how to do it.
  1. Create a new PowerPoint or open an existing file.
  2. Add your video to the desired slide.
    1. Insert from Device.
    2. Insert from Stock.
    3. Insert from Online.
  3. Use the built-in trim feature to cut out any unnecessary parts.
  4. Apply video styles, borders, and effects to match your presentation’s theme.
  5. Customize how your video plays during the presentation, like setting it to loop or play full-screen.
  6. Overlay text or shapes to provide additional context or highlight key points.

Edit Video in PowerPoint
fig. 1 - Edit Video in PowerPoint

Using video editing in PowerPoint allows editing without leaving PowerPoint.

Seamlessly blend videos into your presentations and tailor video playback to suit your needs.

While PowerPoint offers basic editing, it doesn’t match specialized video editing software and high-quality videos can increase your presentation’s file size significantly.
  • To trim a video, select it and click on ‘Trim Video’ under the Playback tab.
  • To add effects, select ‘Video Effects’ under the Video Tools Format tab.

Trim Video in PowerPoint
fig. 2 - Trim Video in PowerPoint


PowerPoint is more than just slides and bullet points. 

By mastering video editing within PowerPoint, you can create dynamic, engaging presentations that captivate your audience. 

Embrace the simplicity and power of PowerPoint’s video editing capabilities and take your presentations to the next level.

Have you tried editing video in PowerPoint?

Let us know in the comments below.

Enjoy!


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Rodger Mansfield, a seasoned tech expert, is the mastermind behind OneCoolTip.com, where he serves as both writer and editor. With a keen eye for simplifying complex tech, Rodger delivers practical advice that empowers readers to navigate the digital world with confidence. Dive into OneCoolTip.com for a treasure trove of savvy tips and tricks that keep you one step ahead in tech.


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Monday, February 19, 2024

Unlock the Full Potential of Your Presentations with Microsoft Copilot Pro in PowerPoint





The new Copilot Pro service ups the game for creating and editing PowerPoint presentations.  

By Rodger Mansfield
February 19, 2024



Do you want to take your PowerPoint presentations to the next level? 

Looking to captivate your audience with stunning presentations?

Are you curious about how AI can help you create more dynamic and engaging slides? 

Here's a Cool Tip.  Use Copilot Pro in Microsoft PowerPoint.

Microsoft Copilot Pro revolutionizes the way you use PowerPoint. 

Microsoft Copilot Pro, an advanced AI-powered tool, is designed to enhance productivity and creativity within Microsoft 365 apps, including PowerPoint. 

It offers premium features such as priority access to state-of-the-art AI models such as GPT-4 and GPT-4 Turbo, even during peak times, for faster performance. 

In PowerPoint, Copilot Pro helps users generate presentation outlines, design slides, organize content, and create AI images with DALL-E 3. 

It’s a subscription-based service that supercharges the standard Copilot experience, providing users with a more powerful and efficient way to create professional presentations.

But how do you get started, and what can Copilot Pro do for you?


Here's how to use it.
  1. Ensure you have a Microsoft 365 subscription that includes Copilot Pro.
  2. Make sure your PowerPoint is updated to the latest version to access all features.
  3. Open PowerPoint and locate the Copilot chat window, usually found in the corner of your screen.
  4. Type prompts or commands into the Copilot chat to edit, format, or design your slides.
  5. Ask Copilot to reformat text, adjust layouts, animate slides, and generate speaker notes.

Here's an example,

An HR rep needs to create a PowerPoint presentation for their company's new Work from Home policy and needs to get a draft started.

To get things started, click the Copilot icon in the ribbon and enter a prompt.  Request a deck be created and include a few key items such as topic and details.  Include when the policy starts and whether HR and management approval is required.

PowerPoint Copilot Prompt
fig. 1 - PowerPoint Copilot Prompt to Generate a PowerPoint Slide Presentation

In a few moments, Copilot creates a PowerPoint slide deck.

Copilot Creates PowerPoint Slide Deck
fig. 2 - Copilot Creates a PowerPoint Slide Deck


Since this is a PowerPoint deck, all of the pages can be manually edited to add or remove content.

And if additional information is needed or a revision, the Copilot screen is available to regenerate pages or create new ones.

Is the $20 a month, per user,  premium subscription worth the price for Copilot Pro?

Microsoft Copilot Pro in PowerPoint is not just a feature; it’s a game-changer for anyone looking to create professional, polished presentations with ease. 

With the power of AI at your fingertips, you’re now equipped to deliver presentations that truly stand out. 

Dive into the world of Copilot Pro and watch your PowerPoint skills soar!



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Rodger Mansfield is the mastermind behind OneCoolTip.com, where he serves as both writer and editor. With a keen eye for simplifying complex tech, Rodger delivers practical advice that empowers readers to navigate the digital world with confidence. Dive into OneCoolTip.com for a treasure trove of savvy tips and tricks that keep you one step ahead in tech.


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Cool Tech Tips for a Cooler Life


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Sunday, January 28, 2024

Aptos: The New Typeface Elevating Microsoft 365

Aptos
Have you ever considered how a font can shape your experience with digital documents? 

What if a simple typeface change could refresh the entire look and feel of your workspace? 

Here's a Cool Tip.  Aptos is now the default font in Microsoft 365 apps.

We first told you about Aptos HERE where we shared about the history of default fonts in Microsoft office applications.

Microsoft recently rolled out the new font as the default in 365 apps such as Word, Excel and PowerPoint replacing the previous default font Calibri.

Here's how to do it.
  1. Open any Microsoft 365 application (Word, Excel, PowerPoint).
  2. Create a new document (In Word, File --> New --> Blank Document)
  3. Aptos is the new default font used when you start typing.

Aptos Now Default Font in Microsoft 365 Apps
fig. 1 - Aptos Now Default Font in Microsoft 365 Apps

Aptos offers a modern, clean aesthetic that enhances readability and as a cloud font, it ensures document consistency across devices.

By embracing Aptos, users enjoy a refreshed, cohesive digital workspace that’s poised to meet the demands of modern typography.

Have you started using Aptos yet?

Has it impacted your documents or productivity?

What do you think?

Let us know in the comments below.

Enjoy!


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Saturday, September 16, 2023

Windows Super Secret Keyboard Shortcuts to Open Microsoft Applications

Microsoft Windows
Do you think you know Windows?

Do you know the super secret keyboard shortcuts to open Microsoft Applications?

There's even one to open the Microsoft-owned LinkedIn website.

Here's a Cool Tip:  Secret Microsoft Application Keyboard Shortcuts.

 
Here's how to do it.

  • Press and hold the Control + Shift + Alt + Windows + a letter from the list below for each application.
  • For example, L for LinkedIn.

Application

Windows Keyboard Shortcut

LinkedIn

CTRL + SHIFT + ALT + WIN + L

Word

CTRL + SHIFT + ALT + WIN + W

Excel

CTRL + SHIFT + ALT + WIN + X

PowerPoint

CTRL + SHIFT + ALT + WIN + P

Outlook

CTRL + SHIFT + ALT + WIN + O

Microsoft Teams

CTRL + SHIFT + ALT + WIN + T

OneDrive

CTRL + SHIFT + ALT + WIN + D

OneNote

CTRL + SHIFT + ALT + WIN + N



The keyboard shortcut to open LinkedIn on Windows is CTRL + SHIFT + ALT + WIN + L. 

This shortcut opens LinkedIn in your default browser. 

You can also use this shortcut to open other Office apps, including Word, Excel, PowerPoint, Outlook, Microsoft Teams, OneDrive and OneNote.

That's it!

Enjoy!


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Thursday, August 31, 2023

Unlock the Power of PowerPoint: How to Merge Shapes

Microsoft PowerPoint
Have you ever wanted to create a unique shape in PowerPoint, but couldn’t find the right one in the built-in library? 

Did you know that you can merge existing shapes to create new, custom shapes?

Here's a Cool Tip:  PowerPoint Merge Shapes feature.  

To merge shapes in PowerPoint, follow these steps:

  • Insert the shapes you want to merge by going to the Insert tab
  • Select Shapes found in the Illustrations group.
  • Draw your shapes by clicking and dragging your cursor.
  • Make sure the shapes are overlapping.
  • Select both of the shapes that you want to merge by holding the Ctrl key while clicking each shape in turn.
  • A new tab will appear on the top ribbon menu—the Shape Format tab. 
  • Select that tab.
  • In the Insert Shapes group, click the Merge Shapes button.
  • From the drop-down menu that appears, select your desired merge type.

    PowerPoint Merge Shapes Union
    fig. 1 - PowerPoint Merge Shapes - Union

    • Your selected objects will merge based on the choice you selected.

    PowerPoint Merge Shape Created
    fig. 2 - PowerPoint Merge Shape Created

    That’s it! 

    You can experiment with different merge types and shapes to create a wide variety of custom objects.

    If you’re using an older version of PowerPoint, such as PowerPoint 2007, you may need to enable the Merge Shapes command within the Office Ribbon or Quick Access Toolbar. 

    You can also use Edit Points to modify a shape.

    Enjoy!

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    Monday, August 21, 2023

    How to Add Visual Flair to Your PowerPoint Presentations

    Have you ever wanted to add some visual flair to your PowerPoint presentations? 

    Do you want to make your slides more engaging and eye-catching? 

    Here's a Back to Work Monday Cool Tip: Use the Insert Icons feature in Microsoft PowerPoint! 

    Microsoft 365 doesn't have traditional clip art anymore, but as a subscriber you get several new kinds of high quality art in its place for free: high-resolution photographs, icons, cutout people, stickers, illustrations, and cartoon people.

    Here's how to do it.
    • Open Microsoft PowerPoint and navigate to the slide where you want to insert an icon.
    • Click on the Insert tab in the ribbon menu at the top of the screen.
    • In the Illustrations group, click on Icons.
      • A window will pop up with a variety of icons to choose from. 
      • You can search for specific icons using the search bar at the top of the window, or browse through the categories on the left side of the window.
    • Once you’ve found an icon that you like, click on it to select it, and then click on the Insert button at the bottom of the window.
    • The icon will be inserted onto your slide, and you can use the formatting options in the ribbon menu to customize its size, color, and position.
    • If you want to insert other types of images, select another category such as Images.

    Microsoft Power Point Insert Icons
    fig. 1 - Microsoft PowerPoint Insert Icons Feature

    With this feature, you can add visual interest to your presentations and make them more engaging for your audience.


    That's it!

    Enjoy!

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    Monday, July 17, 2023

    Say Goodbye to Calibri - Hello Aptos!

    Do you use Microsoft Office?

    If so, there's a change coming with the default font.

    Microsoft has announced that it is replacing its default font, Calibri. 

    This change comes after 15 years of Calibri being the default font for Microsoft Office. 

    The new default font is called Aptos.

    But here's a Cool Tip:  You can already ready use it since it's currently called Bierstadt

    Microsoft Default Font Aptos
    fig.1 - Microsoft New Default Font Aptos and Previous Fonts


    The decision to choose Aptos as the new default font was based on user feedback, with Aptos striking a balance between professionalism and relatability.

    The new font will gradually become the default across all Microsoft 365 apps and services for all users over the coming months. 

    However, Calibri will still be pre-pinned at the top of a new font menu alongside its predecessors, Times New Roman and Arial.

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    Source: Microsoft Design

    Monday, June 19, 2023

    How to Fill a Shape with a Picture in Microsoft PowerPoint

    Microsoft PowerPoint
    Have you ever wanted to add a creative touch to your PowerPoint presentations? 

    Do you want to learn how to make your slides more visually appealing? 

    Here's a Cool Tip: Fill a shape with a picture in Microsoft PowerPoint

    Here's how to do it.

    • Add a shape to your document by going to the Insert tab and selecting Shapes. Choose the shape you want and click on the slide to add it.

    Microsoft PowerPoint Insert Shape
    fig. 1 - Insert Shape

    • Select the shape by clicking on it.
    • Go to the Shape Format tab that displays, click on Shape Fill in the Shape Styles section of the ribbon, and choose Picture.

    Microsoft PowerPoint Shape Fill - Picture
    fig. 2 - Shape Fill - Picture
    • Select the type of picture you want (such as From a File or Online Pictures) and then navigate to the picture you want and insert it.
    • The image that you picked will then fill the shape.

    Microsoft PowerPoint Shape Fill - Picture
    fig. 3 - Shape Fill - Picture
    • You can adjust how the image is formatted within the shape using two actions: Fill or Fit.
      • Click the image within the shape and go to the Picture Format tab that appears.
      • Click the arrow below Crop in the Size section of the ribbon and choose either Fill or Fit.
      • When you “Fill” a shape with an image, this adjusts the picture size to match the shape’s height or width, whichever is greatest. 
      • When you “Fit” a shape with an image, this adjusts the picture size so that both the height and width match the shape.
    That's it!

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    Monday, May 22, 2023

    How to Create Graphics and Illustrations Using PowerPoint

    Microsoft PowerPoint
    Are you tired of spending hours creating artwork and design elements for your projects? 

    Here's a Cool Tip: Look no further than Microsoft PowerPoint! 

    This versatile tool is not just for presentations - it can also be used to create artwork and designs in just a few simple steps. 

    This can save you the cost and complexity of buying more complicated and expensive software.

    Here's how to use PowerPoint as a simple solution for creating artwork, text and design elements for normal computer users.

    • Open PowerPoint.
    • Select a blank slide.
    • Click on the Insert tab and select Shapes to add shapes to your slide.
    • You can also add text by clicking on the Insert tab and selecting Text Box.
    • To add images or pictures, click on the Insert tab and select Pictures.
    • Right-mouse click any object to Format.  Change the color of lines and fill.  Change the size and pattern for any line or object.
    • As you can see in fig. 1 below,  a snip of an Excel sheet was brought into PowerPoint, red boxes drawn around key areas, and a large red arrow was added.  Then this image was snipped, saved and then brought into a final document.
    • You can also use PowerPoint's built-in design templates to create professional-looking designs for your artwork.
    PowerPoint as Graphics Editor Example
    fig. 1 - Use PowerPoint to Compose Graphics
    • Use the Windows Snipping Tool (shortcut is Shift+Windows+S keyboard shortcut) to select your new artwork.  Save the image for future use as well.
    • You can also save the PowerPoint deck for future use if you need to modify the image.

    Enjoy!

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