Showing posts with label Microsoft PowerPoint. Show all posts
Showing posts with label Microsoft PowerPoint. Show all posts

Monday, November 4, 2024

How to Use the Accessibility Checker in Microsoft 365 to Create Inclusive Content

How to Use the Accessibility Checker in Microsoft 365 to Create Inclusive Content

Learn how Microsoft 365's Accessibility Checker in Word, Excel, and PowerPoint can help you create content that is inclusive and accessible to all users, ensuring compliance and enhancing user experience.

By Rodger Mansfield, Technology Editor
November 4, 2024


Microsoft365
Ever wondered if your documents, spreadsheets, or presentations are accessible to all users?

Accessibility isn't just a buzzword—it's a crucial aspect of creating inclusive content that everyone can use, regardless of their abilities. 

Here's a Cool Tip:  Use the Accessibility Checker in Microsoft 365 apps.

With Microsoft 365's Accessibility Checker, you can ensure your content meets accessibility standards and provides a seamless experience for all users.

The Accessibility Checker in Microsoft 365 apps like Word, Excel, PowerPoint, Outlook and OneNote is designed to help users create content that is accessible to everyone, including people with disabilities. 

Back to Work Monday

It scans your documents for potential accessibility issues and offers suggestions on how to fix them. 

This tool is essential for ensuring that your content is usable by a broader audience and compliant with accessibility standards, which is particularly important in professional and educational settings.

Here's how to do it.
  1. Open your document in Word, Excel, PowerPoint or OneNote.
  2. Go to the Review tab.
  3. Click on Check Accessibility. This will open the Accessibility Checker pane on the right side of the screen.
  4. Review the findings under Inspection Results. The checker lists any errors and warnings, along with recommendations on how to fix them.
  5. Apply the recommended actions to address each issue. Select an issue, view the recommended actions, and apply the fix directly from the pane.

Note: In Outlook, the Accessibility Checker runs automatically in the background when you're composing an email. If the Accessibility Checker detects accessibility issues, a MailTip provides a convenient nudge to review and correct the issues before sending your email.


Check Accessibility

fig. 1 - Check Accessibility


Check Accessibility Best Practices

fig. 2 - Check Accessibility Best Practices


Accessibility Checker helps create content that is accessible to everyone and provides clear instructions and fixes for accessibility issues.

To enable real-time accessibility notifications:
  1. Go to File > Options > Accessibility
  2. Select the option to show "Keep accessibility checker running while I work."

The Accessibility Checker in Microsoft 365 is a powerful tool for creating inclusive content. 

By ensuring that your documents, spreadsheets, and presentations are accessible to everyone, you can provide a better user experience and meet accessibility standards. 

Using this tool helps create a more inclusive environment, benefiting everyone.

Have you tried using the Accessibility Checker in Microsoft 365? 

Share your thoughts and experiences in the comments below, and don't forget to share this article on your social media to spread the word!


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Rodger Mansfield, a seasoned tech expert, is the mastermind behind www.OneCoolTip.com where he serves as both writer and editor. With a keen eye for simplifying complex tech, Rodger delivers practical advice that empowers readers to navigate the digital world with confidence. Dive into www.OneCoolTip.com for a treasure trove of savvy tips and tricks that keep you one step ahead in tech.


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Monday, August 12, 2024

Transform Your Handwriting into Editable Text with Microsoft 365 Ink to Text Pen

Transform Your Handwriting into Editable Text with Microsoft 365 Ink to Text Pen

Discover the innovative Ink to Text Pen feature in Microsoft 365: Word, Excel, PowerPoint, that seamlessly converts your handwritten notes into digital text, enhancing productivity and creativity.

By Rodger Mansfield, Technology Editor
August 12, 2024


Microsoft 365
Have you ever wished you could turn your handwritten meeting notes into a polished document with just a few taps? 

Are you looking for a way to bridge the gap between traditional note-taking and the digital world?

Here's a Cool Tip.  Use the Microsoft 365 Ink to Text Pen feature.

Monday, July 22, 2024

Future-Proof Your Files: Why Microsoft 365’s ODF 1.4 Update Matters

Future-Proof Your Files: Why Microsoft 365’s ODF 1.4 Update Matters

Discover how the latest update to Microsoft 365 apps enhances cross-platform collaboration by supporting OpenDocument Format 1.4, ensuring seamless document compatibility and user productivity.

By Rodger Mansfield, Technology Editor
July 22, 2024


Microsoft 365
Have you ever faced the frustration of incompatible document formats disrupting your workflow? 

Are you seeking a solution that bridges the gap between different productivity software? 

Here's a Cool Tip.  Microsoft 365 apps now save to Open Document Format 1.4.

Back To Work Monday - One Cool Tip

Microsoft 365’s latest update is here to revolutionize the way we handle documents.

Monday, June 24, 2024

Improve Your Presentations with PowerPoint's AI Coach

Improve Your Presentations with PowerPoint's AI Coach

Rehearse with Coach is a powerful feature in Microsoft PowerPoint that helps you improve your presentation skills. It provides real-time feedback on pacing, filler words, and more. In this article, we’ll explore how to use this feature effectively.

By Rodger Mansfield
June 24, 2024


Have you ever wondered how to polish your presentation skills and deliver a flawless talk? 

Have you ever stumbled over your words during a presentation, desperately wishing for an invisible coach to guide you?

Here's a Cool Tip.  Use PowerPoint's "Rehearse with Coach" feature.

Monday, May 27, 2024

Bring Your Slides to Life with 3D Models in PowerPoint

Bring Your Slides to Life with 3D Models in PowerPoint

Discover the transformative power of 3D models in your PowerPoint presentations with our easy-to-follow Cool Tip, designed to bring your slides to life.

By Rodger Mansfield, Technology Editor
May 27, 2024


Have you ever wondered how to make your presentations stand out in a sea of slideshows? 

Are you looking to add that extra dimension to your message? 

Here's a Cool Tip.  Insert 3D models.

3D models in PowerPoint are advanced graphics that can be inserted into slides to provide a more dynamic and interactive visual experience. 

Unlike traditional 2D images, 3D models can be rotated 360 degrees and tilted up and down, allowing viewers to see the object from all angles, which can be particularly useful for illustrating complex concepts or objects.


Here's how to do it.
  1. Open your PowerPoint presentation.
  2. Navigate to the slide where you want to add a 3D model.
  3. Click on the Insert tab.
  4. Select 3D Models from the Illustrations group.
  5. Choose to insert a 3D model from This Device or Stock 3D Models.
  6. If you choose Stock 3D models, select from the many options.
  7. Once inserted, use the 3D Model Tools on the Format tab to rotate, resize, and reposition your model.
  8. To animate your 3D model, go to the Animations tab and select from the special 3D effects.

Insert 3D Model
fig. 1 - Insert 3D Models in PowerPoint




Insert 3D Models into PowerPoint

fig. 2 - 3D Models into PowerPoint


Adding 3D models can significantly enhance the visual impact of your presentation, making complex data more comprehensible. 

However, it’s important to use them sparingly to avoid overwhelming your audience.

Imagine illustrating the human heart in a medical presentation or showcasing a new product design from all angles – 3D models can turn a static slide into an interactive experience.

Incorporating 3D models into PowerPoint can transform your presentations from flat to dynamic, providing an immersive experience for your audience.

Ready to take your presentations to the next dimension? 

Share your experiences and tips in the comments, and don’t forget to spread the word on social media!


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Rodger Mansfield, a seasoned tech expert, is the mastermind behind OneCoolTip.com, where he serves as both writer and editor. With a keen eye for simplifying complex tech, Rodger delivers practical advice that empowers readers to navigate the digital world with confidence. Dive into OneCoolTip.com for a treasure trove of savvy tips and tricks that keep you one step ahead in tech.


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Copyright © 2024 | www.OneCoolTip.com | All Rights Reserved

Monday, May 20, 2024

Essential Keyboard Shortcuts for Word, Excel, and PowerPoint

Essential Keyboard Shortcuts for Word, Excel, and PowerPoint

Elevate your Microsoft 365 experience with our expert guide to the most essential keyboard shortcuts for Word, Excel, and PowerPoint.

By Rodger Mansfield, Technology Editor
May 20, 2024


Are you ready to streamline your workflow and enhance productivity? 

Have you considered the untapped potential of keyboard shortcuts at your fingertips?

Here's a Cool Tip.  Use these popular keyboard shortcuts when using Microsoft Word, Excel or PowerPoint.

Microsoft 365, formerly known as Office 365, is a comprehensive suite of productivity applications designed to cater to various personal, business, and educational needs. 

It includes familiar applications such as Word, Excel, and PowerPoint, which are now bolstered with innovative features and cloud services for enhanced collaboration and security.

Learning keyboard shortcuts can boost your productivity.




Here's how to do it.

Microsoft Word:
  • Ctrl + C / Ctrl + V / Ctrl + X - Copy selected text or graphics to the clipboard with Ctrl + C. Use Ctrl + V to insert or Ctrl + X to remove the content, optimizing your document editing flow.
  • Ctrl + Z / Ctrl + Y - Made a mistake? Hit Ctrl + Z to undo it. Want to reverse the undo? Ctrl + Y is your go-to command for redoing actions.
  • Ctrl + S - Never worry about losing your progress again. Press Ctrl + S frequently to save your document, securing your hard work in seconds.

Microsoft Excel:
  • Ctrl + Arrow Keys - Navigate through your spreadsheet with precision using Ctrl + Arrow Keys, jumping to the edge of data regions effortlessly.
  • Ctrl + Shift + L - Manage large datasets like a pro. Activate filters with Ctrl + Shift + L and analyze your data with just a few keystrokes.
  • Alt + E, S, V - Take control of how you paste your data. Alt + E, S, V opens the Paste Special dialog, giving you options to paste exactly what you need.

Top Keyboard Shortcuts - Word, Excel PowerPoint


Microsoft PowerPoint:
  • F5 - Launch into your presentation seamlessly with F5, starting from the very first slide.
  • Ctrl + M - Need a new slide? Ctrl + M adds a fresh one to your deck instantly, keeping your creative flow uninterrupted.
  • Ctrl + Shift + C / Ctrl + Shift + V - Ensure visual consistency across your slides. Use Ctrl + Shift + C to copy formatting and Ctrl + Shift + V to paste it elsewhere.

Keyboard shortcuts are a boon for efficiency, offering quick access to functions without the mouse. 

 Mastering these keyboard shortcuts is a game-changer for anyone looking to optimize their Microsoft 365 usage, making every task quicker and more intuitive.

Maximize your Microsoft 365 efficiency with these shortcuts and share your success stories in the comments below. 

Don’t forget to spread the word with our hashtags!


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Rodger Mansfield, a seasoned tech expert, is the mastermind behind OneCoolTip.com, where he serves as both writer and editor. With a keen eye for simplifying complex tech, Rodger delivers practical advice that empowers readers to navigate the digital world with confidence. Dive into OneCoolTip.com for a treasure trove of savvy tips and tricks that keep you one step ahead in tech.


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Cool Tech Tips for a Cooler Life!


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Monday, April 15, 2024

Unlock PowerPoint’s Video Editing Features for Dynamic Presentations

Unlock PowerPoint’s Video Editing Features for Dynamic Presentations

Discover the untapped potential of PowerPoint as a video editing tool. Learn how to enhance your presentations with custom video content, all within the familiar PowerPoint interface.


by Rodger Mansfield, Technology Editor
April 15, 2024


Have you ever found yourself wishing for a simple way to edit videos for your presentations? 

Are you tired of switching between multiple software options to get that perfect clip? 

Here's a Cool Tip.  Use PowerPoint, your go-to for slide shows, to edit videos.

Microsoft PowerPoint is a widely-used presentation program that allows users to create dynamic, slide-based presentations. 




Here's how to do it.
  1. Create a new PowerPoint or open an existing file.
  2. Add your video to the desired slide.
    1. Insert from Device.
    2. Insert from Stock.
    3. Insert from Online.
  3. Use the built-in trim feature to cut out any unnecessary parts.
  4. Apply video styles, borders, and effects to match your presentation’s theme.
  5. Customize how your video plays during the presentation, like setting it to loop or play full-screen.
  6. Overlay text or shapes to provide additional context or highlight key points.

Edit Video in PowerPoint
fig. 1 - Edit Video in PowerPoint

Using video editing in PowerPoint allows editing without leaving PowerPoint.

Seamlessly blend videos into your presentations and tailor video playback to suit your needs.

While PowerPoint offers basic editing, it doesn’t match specialized video editing software and high-quality videos can increase your presentation’s file size significantly.
  • To trim a video, select it and click on ‘Trim Video’ under the Playback tab.
  • To add effects, select ‘Video Effects’ under the Video Tools Format tab.

Trim Video in PowerPoint
fig. 2 - Trim Video in PowerPoint


PowerPoint is more than just slides and bullet points. 

By mastering video editing within PowerPoint, you can create dynamic, engaging presentations that captivate your audience. 

Embrace the simplicity and power of PowerPoint’s video editing capabilities and take your presentations to the next level.

Have you tried editing video in PowerPoint?

Let us know in the comments below.

Enjoy!


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Rodger Mansfield, a seasoned tech expert, is the mastermind behind OneCoolTip.com, where he serves as both writer and editor. With a keen eye for simplifying complex tech, Rodger delivers practical advice that empowers readers to navigate the digital world with confidence. Dive into OneCoolTip.com for a treasure trove of savvy tips and tricks that keep you one step ahead in tech.


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Cool Tech Tips for a Cooler Life!


#Microsoft @Microsoft #PowerPoint #PowerPointTips #VideoEditing #CreativePresenting #MultimediaSlides #PresentationHacks #BackToWorkMonday #TechTips #OneCoolTip @OneCoolTip 


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Monday, February 19, 2024

Unlock the Full Potential of Your Presentations with Microsoft Copilot Pro in PowerPoint





The new Copilot Pro service ups the game for creating and editing PowerPoint presentations.  

By Rodger Mansfield
February 19, 2024



Do you want to take your PowerPoint presentations to the next level? 

Looking to captivate your audience with stunning presentations?

Are you curious about how AI can help you create more dynamic and engaging slides? 

Here's a Cool Tip.  Use Copilot Pro in Microsoft PowerPoint.

Microsoft Copilot Pro revolutionizes the way you use PowerPoint. 

Microsoft Copilot Pro, an advanced AI-powered tool, is designed to enhance productivity and creativity within Microsoft 365 apps, including PowerPoint. 

It offers premium features such as priority access to state-of-the-art AI models such as GPT-4 and GPT-4 Turbo, even during peak times, for faster performance. 

In PowerPoint, Copilot Pro helps users generate presentation outlines, design slides, organize content, and create AI images with DALL-E 3. 

It’s a subscription-based service that supercharges the standard Copilot experience, providing users with a more powerful and efficient way to create professional presentations.

But how do you get started, and what can Copilot Pro do for you?


Here's how to use it.
  1. Ensure you have a Microsoft 365 subscription that includes Copilot Pro.
  2. Make sure your PowerPoint is updated to the latest version to access all features.
  3. Open PowerPoint and locate the Copilot chat window, usually found in the corner of your screen.
  4. Type prompts or commands into the Copilot chat to edit, format, or design your slides.
  5. Ask Copilot to reformat text, adjust layouts, animate slides, and generate speaker notes.

Here's an example,

An HR rep needs to create a PowerPoint presentation for their company's new Work from Home policy and needs to get a draft started.

To get things started, click the Copilot icon in the ribbon and enter a prompt.  Request a deck be created and include a few key items such as topic and details.  Include when the policy starts and whether HR and management approval is required.

PowerPoint Copilot Prompt
fig. 1 - PowerPoint Copilot Prompt to Generate a PowerPoint Slide Presentation

In a few moments, Copilot creates a PowerPoint slide deck.

Copilot Creates PowerPoint Slide Deck
fig. 2 - Copilot Creates a PowerPoint Slide Deck


Since this is a PowerPoint deck, all of the pages can be manually edited to add or remove content.

And if additional information is needed or a revision, the Copilot screen is available to regenerate pages or create new ones.

Is the $20 a month, per user,  premium subscription worth the price for Copilot Pro?

Microsoft Copilot Pro in PowerPoint is not just a feature; it’s a game-changer for anyone looking to create professional, polished presentations with ease. 

With the power of AI at your fingertips, you’re now equipped to deliver presentations that truly stand out. 

Dive into the world of Copilot Pro and watch your PowerPoint skills soar!



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Rodger Mansfield is the mastermind behind OneCoolTip.com, where he serves as both writer and editor. With a keen eye for simplifying complex tech, Rodger delivers practical advice that empowers readers to navigate the digital world with confidence. Dive into OneCoolTip.com for a treasure trove of savvy tips and tricks that keep you one step ahead in tech.


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Cool Tech Tips for a Cooler Life


#Microsoft365 #PowerPointPro #AIPowerPoint #CopilotProGuide #PresentationSkills #BackToWorkMonday  #TechTips #AI #OneCoolTip @OneCoolTip 

Sunday, January 28, 2024

Aptos: The New Typeface Elevating Microsoft 365

Aptos
Have you ever considered how a font can shape your experience with digital documents? 

What if a simple typeface change could refresh the entire look and feel of your workspace? 

Here's a Cool Tip.  Aptos is now the default font in Microsoft 365 apps.

We first told you about Aptos HERE where we shared about the history of default fonts in Microsoft office applications.

Microsoft recently rolled out the new font as the default in 365 apps such as Word, Excel and PowerPoint replacing the previous default font Calibri.

Here's how to do it.
  1. Open any Microsoft 365 application (Word, Excel, PowerPoint).
  2. Create a new document (In Word, File --> New --> Blank Document)
  3. Aptos is the new default font used when you start typing.

Aptos Now Default Font in Microsoft 365 Apps
fig. 1 - Aptos Now Default Font in Microsoft 365 Apps

Aptos offers a modern, clean aesthetic that enhances readability and as a cloud font, it ensures document consistency across devices.

By embracing Aptos, users enjoy a refreshed, cohesive digital workspace that’s poised to meet the demands of modern typography.

Have you started using Aptos yet?

Has it impacted your documents or productivity?

What do you think?

Let us know in the comments below.

Enjoy!


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Saturday, September 16, 2023

Windows Super Secret Keyboard Shortcuts to Open Microsoft Applications

Microsoft Windows
Do you think you know Windows?

Do you know the super secret keyboard shortcuts to open Microsoft Applications?

There's even one to open the Microsoft-owned LinkedIn website.

Here's a Cool Tip:  Secret Microsoft Application Keyboard Shortcuts.

 
Here's how to do it.

  • Press and hold the Control + Shift + Alt + Windows + a letter from the list below for each application.
  • For example, L for LinkedIn.

Application

Windows Keyboard Shortcut

LinkedIn

CTRL + SHIFT + ALT + WIN + L

Word

CTRL + SHIFT + ALT + WIN + W

Excel

CTRL + SHIFT + ALT + WIN + X

PowerPoint

CTRL + SHIFT + ALT + WIN + P

Outlook

CTRL + SHIFT + ALT + WIN + O

Microsoft Teams

CTRL + SHIFT + ALT + WIN + T

OneDrive

CTRL + SHIFT + ALT + WIN + D

OneNote

CTRL + SHIFT + ALT + WIN + N



The keyboard shortcut to open LinkedIn on Windows is CTRL + SHIFT + ALT + WIN + L. 

This shortcut opens LinkedIn in your default browser. 

You can also use this shortcut to open other Office apps, including Word, Excel, PowerPoint, Outlook, Microsoft Teams, OneDrive and OneNote.

That's it!

Enjoy!


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Thursday, August 31, 2023

Unlock the Power of PowerPoint: How to Merge Shapes

Microsoft PowerPoint
Have you ever wanted to create a unique shape in PowerPoint, but couldn’t find the right one in the built-in library? 

Did you know that you can merge existing shapes to create new, custom shapes?

Here's a Cool Tip:  PowerPoint Merge Shapes feature.  

To merge shapes in PowerPoint, follow these steps:

  • Insert the shapes you want to merge by going to the Insert tab
  • Select Shapes found in the Illustrations group.
  • Draw your shapes by clicking and dragging your cursor.
  • Make sure the shapes are overlapping.
  • Select both of the shapes that you want to merge by holding the Ctrl key while clicking each shape in turn.
  • A new tab will appear on the top ribbon menu—the Shape Format tab. 
  • Select that tab.
  • In the Insert Shapes group, click the Merge Shapes button.
  • From the drop-down menu that appears, select your desired merge type.

    PowerPoint Merge Shapes Union
    fig. 1 - PowerPoint Merge Shapes - Union

    • Your selected objects will merge based on the choice you selected.

    PowerPoint Merge Shape Created
    fig. 2 - PowerPoint Merge Shape Created

    That’s it! 

    You can experiment with different merge types and shapes to create a wide variety of custom objects.

    If you’re using an older version of PowerPoint, such as PowerPoint 2007, you may need to enable the Merge Shapes command within the Office Ribbon or Quick Access Toolbar. 

    You can also use Edit Points to modify a shape.

    Enjoy!

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