Inspect Hidden Data in Microsoft 365 Documents to Protect Your Privacy

Inspect Hidden Data in Microsoft 365 Documents to Protect Your Privacy

Learn how to use Microsoft 365's Document Inspector to identify and remove hidden data and personal information from your files, ensuring privacy and professionalism when sharing documents.

By Rodger Mansfield, Technology Editor 

April 21, 2025

Are Your Documents Giving Away More Than You Think?

When sharing documents, presentations, or workbooks, have you ever wondered what hidden data might be lurking beneath the surface? 

From personal information to invisible content, these details can compromise your privacy or professionalism. 

Here's a Cool Tip:  Use Document Inspector.

Microsoft 365's Document Inspector is here to help you uncover and remove these hidden elements, ensuring your files are clean and secure before sharing.

Boost Productivity in Style by Adding Icons in Microsoft 365 Apps

Boost Productivity in Style by Adding Icons in Microsoft 365 Apps

Learn how to supercharge your Microsoft 365 experience by incorporating icons into your Word, Excel, PowerPoint, and more. This step-by-step guide offers insight into the feature's benefits, limitations, and real-world uses.

By Rodger Mansfield, Technology Editor 

March 24, 2025

Make Your Documents Pop!

Did you know that adding the right visuals to your documents can improve information retention? 

Here's a Cool Tip:  Use the 'Insert Icons' Feature in Microsoft 365 Apps!

Microsoft 365's "Insert Icons" feature helps you do with a library of ready-to-use, customizable icons. 

Whether it's a business presentation or classroom project, discover how a simple icon can make all the difference.

Understanding Microsoft 365's Icons Feature

The "Insert Icons" feature enables users to incorporate high-quality vector graphics directly into their Word, Excel, PowerPoint, or Outlook files. 

How to Create Stunning Presentations with Microsoft Sway

How to Create Stunning Presentations with Microsoft Sway

Discover how Microsoft Sway empowers you to create professional, interactive presentations effortlessly. This Cool Tip walks you through its features, benefits, and step-by-step instructions for optimal use.

By Rodger Mansfield, Technology Editor 

March 10, 2025

Have you ever felt overwhelmed by the sheer amount of information you need to present? 

What if there was a tool that could turn your content into a visually stunning, interactive experience with minimal effort? 

Here's a Cool Tip:  Use Microsoft Sway.

Microsoft Sway is your new best friend for creating engaging presentations that captivate and inform.

And you probably don't even know you have it!

Understanding Microsoft Sway

Microsoft Sway is a dynamic digital storytelling app designed to help users create visually appealing presentations, reports, newsletters, and more. 

With its intuitive design engine, Sway enables you to combine text, images, videos, and other multimedia elements seamlessly.

Microsoft's New Sign-In Changes: What You Need to Know

Microsoft's New Sign-In Changes: What You Need to Know

Starting February 2025, Microsoft will automatically keep users signed in to their accounts unless they explicitly sign out or use private browsing. This change aims to enhance user convenience but raises security considerations for those accessing accounts on shared or public devices.

By Rodger Mansfield, Technology Editor

February 16, 2025

Imagine accessing your Microsoft account without the repetitive hassle of signing in each time. 

While this seamless experience enhances convenience, it also introduces potential security concerns, especially on shared or public devices. 

Here's a Cool Tip:  Be Sure To Log Out of Microsoft Accounts on Public or Shared Computers.

As of February 2025, Microsoft has implemented a significant change to its sign-in process that every user should understand.

In an effort to streamline user experience, Microsoft has updated its authentication process. 

Previously, upon signing in, users were prompted with an option to stay signed in. 

Access Copilot Anywhere in Microsoft Word for the Web

Access Copilot Anywhere in Microsoft Word for the Web

Discover how the new feature in Microsoft Word for the Web allows users to access Copilot anywhere on the canvas, enhancing productivity and user experience.

By Rodger Mansfield, Technology Editor 

February 10, 2025

Ever wish you could seamlessly integrate advanced AI assistance right within your workspace?

Here's a Cool Tip:  Use the new Copilot in Microsoft Word for the Web.

Microsoft Word for the Web has just unveiled a game-changing feature that lets you access Copilot anywhere on the canvas. 

This upgrade promises to revolutionize the way you interact with documents, making your tasks easier and more intuitive.

Stale Value Formatting in Excel for Windows: The Ultimate Productivity Booster

Stale Value Formatting in Excel for Windows: The Ultimate Productivity Booster

Discover how the new Stale Value Formatting feature in Excel for Windows can help streamline your data management processes and increase productivity by identifying stale values needing recalculation.

By Rodger Mansfield, Technology Editor 

January 27, 2025

Imagine this: you're knee-deep in a complex Excel spreadsheet, juggling dozens of formulas and datasets. 

Suddenly, you realize some of your data hasn't updated correctly, leading to potential errors and wasted time. 

Sound familiar? 

Here's a Cool Tip:  Look for the Stale Value Formatting.

Fortunately, Microsoft has introduced a game-changing feature to alleviate this common headache—Stale Value Formatting in Excel for Windows.

Stale Value Formatting is a powerful new feature designed to enhance data accuracy by visually indicating which cells contain stale values that require recalculation. 

Top Microsoft 365 Cool Tips in 2024

Top Microsoft 365 Cool Tips in 2024

Discover the most popular Cool Tips for Microsoft 365 this past year, enhancing your productivity and efficiency with Word, Excel, and PowerPoint. From link previews in Word to transforming handwriting in Excel, and unlocking the full potential of your presentations with Copilot Pro in PowerPoint, these tips are a must-know for any Microsoft 365 user.

By Rodger Mansfield, Technology Editor 

January 6, 2025

Ever found yourself tangled in a web of endless links while drafting a document? 

Or struggled to make your handwritten notes digitally editable? 

And how about making your presentations stand out with advanced AI features? 

Here's a Cool Tip:  Check out these popular Cool Tips for Word, Excel and PowerPoint.

Welcome to the world of Microsoft 365, where innovation meets productivity. 

Discover the New Copilot Prompt Gallery in Microsoft 365

Discover the New Copilot Prompt Gallery in Microsoft 365

Unleash the full potential of Microsoft 365 Copilot with the new Prompt Gallery, designed to help you discover, save, and share your favorite prompts.

By Rodger Mansfield, Technology Editor 

December 31, 2024

Have you ever found yourself wishing for a more organized way to manage and share your favorite Copilot prompts? 

Here's a Cool Tip:  Use the new Copilot Prompt Gallery in Microsoft 365.

The new Copilot Prompt Gallery in Microsoft 365 is here to make that wish come true! 

The Copilot Prompt Gallery is a comprehensive repository that provides users with access to a catalog of Copilot prompts created by Microsoft. 

How to Recover Your Word Files and Documents

How to Recover Your Word Files and Documents

Losing important Word documents can be a nightmare, but Microsoft Word offers several reliable methods to recover your files. This Cool Tip walks you through the essential steps to restore your work swiftly and efficiently.

By Rodger Mansfield, Technology Editor 

December 09, 2024

Have you ever accidentally closed a Word document without saving, or faced a sudden crash that left your work unsaved? 

The panic is real, but the solution is at your fingertips.

Here's a Cool Tip:  Recover your Word files!

Recovering unsaved Word documents is crucial for maintaining productivity and peace of mind.

Microsoft Word has built-in features to help you retrieve your work without starting from scratch. 

The Game-Changing Feature in Microsoft Word on the Web

The Game-Changing Feature in Microsoft Word on the Web

Discover how Microsoft Word on the Web’s new line numbering feature is revolutionizing document editing, making collaboration and navigation smoother and more efficient.

By Rodger Mansfield, Technology Editor

December 2, 2024

Ever found yourself lost in a sea of text while collaborating on a document? 

Or struggled to pinpoint specific lines during an intense editing session? 

Here's a Cool Tip:  Use the new Line Numbering for Microsoft Word on the Web.

Line numbering is a powerful tool that assigns a sequential number to each line in your document. 

Compose Texts Using '&' in Microsoft Excel: A Simple Yet Powerful Formula

Compose Texts Using '&' in Microsoft Excel: A Simple Yet Powerful Formula

Learn how to efficiently combine text in Excel using the '&' formula to streamline your data management tasks.

By Rodger Mansfield, Technology Editor 

November 25, 2024

Ever struggled with fragmented data in Excel? 

Whether you're dealing with split names or segmented product information, combining text in Excel can seem daunting. 

Here's a Cool Tip: Use The '&' Operator. 

The '&' operator in Excel is used to concatenate, or join, text from different cells. 

This is particularly useful when working with datasets that store information in separate columns, such as first and last names or product codes and descriptions. 

By using the '&' operator, you can create more readable and organized data without the need for complex formulas or external tools.

Here's how to do it.

1. Start by opening the workbook that contains the data you want to combine.
2. Click on the cell where you want the combined text to appear.
3. Type the formula =A2&" "&B2, replacing A2 and B2 with the cells you want to combine.
4. Hit Enter to see the combined text in the selected cell.
5. Drag the fill handle to copy the formula to adjacent cells if you need to combine text in multiple rows.

fig. 1 - Use & in Microsoft Excel to Combine Cells

Consider a scenario where you have a list of employees with their first names in column A and last names in column B. 

Using the '&' operator, you can combine these into a full name in column C, making your data more readable and useful for reports or mail merges.

Add Space Between Texts: Ensure to include spaces in your formula like this: =A2&" "&B2.

Mastering the '&' operator in Excel can significantly streamline your data management tasks, making it easier to work with fragmented data. 

By integrating this simple formula into your workflow, you can save time and enhance the readability of your datasets.

Have you tried using the '&' operator in Excel? 

Share your experiences in the comments below, and don’t forget to share this article on social media to help others improve their Excel skills!

READ MORE

• How to 'Clean Data' with Copilot in Excel
  
• How to Use the Accessibility Checker in Microsoft 365 to Create Inclusive Content
  
• How to Master 'Show Changes' in Microsoft Excel
  

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Rodger Mansfield, a seasoned tech expert, is the mastermind behind www.OneCoolTip.com where he serves as both writer and editor. With a keen eye for simplifying complex tech, Rodger delivers practical advice that empowers readers to navigate the digital world with confidence. Dive into www.OneCoolTip.com for a treasure trove of savvy tips and tricks that keep you one step ahead in tech.

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Copyright © 2008-  2024 | www.OneCoolTip.com | All Rights Reserved

How to 'Clean Data' with Copilot in Excel

How to Clean Data with Copilot in Excel

Discover how to effortlessly clean your data with Copilot in Excel, ensuring accuracy and consistency in your spreadsheets.

By Rodger Mansfield, Technology Editor

November 11, 2024

Are you tired of spending hours manually correcting data inconsistencies in your Excel sheets? 

What if there was a way to automate this tedious task and ensure your data is always accurate and consistent? 

Here's a Cool Tip:  Use the New 'Clean Data' Feature in Microsoft Excel

 Copilot in Excel is your new best friend for data cleaning!

How to Use the Accessibility Checker in Microsoft 365 to Create Inclusive Content

How to Use the Accessibility Checker in Microsoft 365 to Create Inclusive Content

Learn how Microsoft 365's Accessibility Checker in Word, Excel, and PowerPoint can help you create content that is inclusive and accessible to all users, ensuring compliance and enhancing user experience.

By Rodger Mansfield, Technology Editor

November 4, 2024

Ever wondered if your documents, spreadsheets, or presentations are accessible to all users?

Accessibility isn't just a buzzword—it's a crucial aspect of creating inclusive content that everyone can use, regardless of their abilities. 

Here's a Cool Tip:  Use the Accessibility Checker in Microsoft 365 apps.

With Microsoft 365's Accessibility Checker, you can ensure your content meets accessibility standards and provides a seamless experience for all users.

The Accessibility Checker in Microsoft 365 apps like Word, Excel, PowerPoint, Outlook and OneNote is designed to help users create content that is accessible to everyone, including people with disabilities. 

It scans your documents for potential accessibility issues and offers suggestions on how to fix them. 

This tool is essential for ensuring that your content is usable by a broader audience and compliant with accessibility standards, which is particularly important in professional and educational settings.

Here's how to do it.

1. Open your document in Word, Excel, PowerPoint or OneNote.
2. Go to the Review tab.
3. Click on Check Accessibility. This will open the Accessibility Checker pane on the right side of the screen.
4. Review the findings under Inspection Results. The checker lists any errors and warnings, along with recommendations on how to fix them.
5. Apply the recommended actions to address each issue. Select an issue, view the recommended actions, and apply the fix directly from the pane.

Note: In Outlook, the Accessibility Checker runs automatically in the background when you're composing an email. If the Accessibility Checker detects accessibility issues, a MailTip provides a convenient nudge to review and correct the issues before sending your email.

fig. 1 - Check Accessibility

fig. 2 - Check Accessibility Best Practices

Accessibility Checker helps create content that is accessible to everyone and provides clear instructions and fixes for accessibility issues.

To enable real-time accessibility notifications:

1. Go to File > Options > Accessibility
2. Select the option to show "Keep accessibility checker running while I work."

The Accessibility Checker in Microsoft 365 is a powerful tool for creating inclusive content. 

By ensuring that your documents, spreadsheets, and presentations are accessible to everyone, you can provide a better user experience and meet accessibility standards. 

Using this tool helps create a more inclusive environment, benefiting everyone.

Have you tried using the Accessibility Checker in Microsoft 365? 

Share your thoughts and experiences in the comments below, and don't forget to share this article on your social media to spread the word!

READ MORE

• How to Use Document Modes in Microsoft Word Like a Pro
  
• Streamline Your Day with Outlook's New Meeting Setup Option
  
• Unlock the Google Docs Time Machine
  

Please LIKE and SHARE OneCoolTip.com!

Subscribe to the FREE OneCoolTip Newsletter.

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X: https://x.com/OneCoolTip    Threads:   https://www.threads.net/@onecooltip

Do you have a Cool Tip or question? Email us at onecooltip.com@gmail.com

Rodger Mansfield, a seasoned tech expert, is the mastermind behind www.OneCoolTip.com where he serves as both writer and editor. With a keen eye for simplifying complex tech, Rodger delivers practical advice that empowers readers to navigate the digital world with confidence. Dive into www.OneCoolTip.com for a treasure trove of savvy tips and tricks that keep you one step ahead in tech.

One Cool Tip

http://www.onecooltip.com

Cool Tech Tips for a Cooler Life!

#Microsoft365 @microsoft365 #Accessibility #InclusiveContent #Office365

#TechTips #TechGuide #OneCoolTip @OneCoolTip 

Copyright © 2024 | www.OneCoolTip.com | All Rights Reserved

How to Use Document Modes in Microsoft Word Like a Pro

How to Use Document Modes in Microsoft Word Like a Pro

Discover how to utilize the various Document Modes in Microsoft Word to enhance your productivity and tailor your documents to specific needs.

By Rodger Mansfield, Technology Editor

October 28, 2024

Have you ever found yourself toggling between different tasks in Microsoft Word, wishing for a more tailored environment? 

Here's a Cool Tip: Use Document Modes in Microsoft Word

Microsoft Word’s Document Modes offer a versatile solution, allowing you to switch between different modes to optimize your workflow.

Document Modes in Microsoft Word include Viewing, Reviewing, and Editing modes. 

Boost Your Writing Efficiency with Text Predictions in Microsoft Word

Boost Your Writing Efficiency with Text Predictions in Microsoft Word

Discover how the Text Predictions feature in Microsoft Word can help you write faster and more accurately. This Cool Tip provides step-by-step instructions and insights into this feature.

By Rodger Mansfield, Technology Editor

September 30, 2024

Have you ever wished you could write faster and with fewer errors?

 Imagine having a tool that predicts your next words and phrases as you type, making your writing process smoother and more efficient. 

Here's a Cool Tip:  Set Text Predictions in Microsoft Word.

Text Predictions in Microsoft Word is a game-changing feature for anyone looking to enhance their productivity.

Text Predictions is an AI-powered feature in Microsoft Word that suggests words and phrases as you type. 

Throwback: Show or Hide Microsoft Word Format Marks

Throwback: Show or Hide Microsoft Word Format Marks

Microsoft Word's Show/Hide Format Marks function is a hidden gem that allows users to visualize and manipulate the formatting of their documents, making it easier to understand document structure and apply formatting consistently.

By Rodger Mansfield, Technology Editor
September 9, 2024 - First Published July 9, 2015

Throwback: Select An Excel Data Set Faster with this Shortcut

Throwback: Select An Excel Data Set Faster with this Shortcut

Speed up your Excel workflow! Learn keyboard shortcuts to quickly select data without relying on your mouse.

By Rodger Mansfield, Technology Editor

September 2, 2024 - First published August 13, 2015

You can select data in Excel faster than just using a mouse and dragging the cursor.

Let your fingers do the selecting.

To select an entire data set, click anywhere inside the data set and then press and hold the CONTROL + SHIFT + * keys.

You can also click in the first cell you want to select and press and hold the Control+Shift and then press an arrow key (Left, Right, Up or Down) to select data in a direction.

Throwback: How to Insert a Screenshot in Microsoft Power Point, Excel, Word or Outlook

Throwback: How to Insert a Screenshot in Microsoft Power Point, Excel, Word or Outlook

Learn the simple trick to capture and insert screenshots directly into your PowerPoint presentations, Excel spreadsheets, Word documents, or Outlook emails, streamlining your workflow and enhancing your communication.

by Rodger Mansfield, Technology Editor

August 26, 2024 - First published October 23, 2015

Microsoft Office products, Power Point, Excel, Word and Outlook, have a built-in tool to insert screenshots.

How to Master 'Show Changes' in Microsoft Excel

How to Master 'Show Changes' in Microsoft Excel

Discover how the ‘Show Changes’ feature in Microsoft Excel transforms collaboration, allowing you to track edits with precision and ease.

By Rodger Mansfield, Technology Editor

August 19, 2024

Have you ever lost track of changes in a shared Excel document? 

Do you find yourself wondering who altered that crucial figure in your spreadsheet? 

Here's a Cool Tip:  Use Microsoft Excel’s 'Show Changes' feature.

'Show Changes' in Microsoft Excel is a feature that allows users to track and view the most recent edits made to a workbook. 

Transform Your Handwriting into Editable Text with Microsoft 365 Ink to Text Pen

Transform Your Handwriting into Editable Text with Microsoft 365 Ink to Text Pen

Discover the innovative Ink to Text Pen feature in Microsoft 365: Word, Excel, PowerPoint, that seamlessly converts your handwritten notes into digital text, enhancing productivity and creativity.

By Rodger Mansfield, Technology Editor

August 12, 2024

Have you ever wished you could turn your handwritten meeting notes into a polished document with just a few taps? 

Are you looking for a way to bridge the gap between traditional note-taking and the digital world?

Here's a Cool Tip.  Use the Microsoft 365 Ink to Text Pen feature.