Effortless Data Sharing: Your Ultimate Guide to Exporting CSV Files from Excel Online

Discover the simplicity of exporting data to CSV format on Excel for the web, a vital skill for data analysis and sharing in today’s digital workspace.

By Rodger Mansfield, Technology Editor

April 1, 2024

Have you ever found yourself struggling with data transfer between different software? 

Are you tired of compatibility issues when sharing data?

Wondering how to streamline your workflow by exporting spreadsheets directly from Excel?

Here's a Cool Tip.   You can now export to CSV format from Excel for the web.

This new feature is part of the March 2024 update for Microsoft 365.

Excel for the web, formerly known as Excel Web App, is a part of Microsoft 365 that allows you to use Excel in a web browser. 

It enables users to create, view, and edit workbooks stored online, collaborate with others in real-time, and access spreadsheets from anywhere. 

This service is particularly useful for those who need to access their data on the go or collaborate with team members who are in different locations. 

Excel for the web offers a familiar experience with the Microsoft 365 suite, ensuring there’s nothing new to learn and making it easy to transition between the web and desktop versions.

Here's how to do it.

1. Open a spreadsheet in Excel for the web.
1. With your 365 subscription, go to Office and select "Excel"
2. Navigate to the ‘File’ tab within and select ‘Export’.
3. Choose ‘Download this sheet as CSV’ from the dropdown menu.
4. Save the file to your desired location.

fig.1 - Export CSV from Excel on the Web

This new feature in Excel for the web allows users to quickly move data across platforms since CSV files are universally recognized.

To download a worksheet as a CSV file when using the Microsoft 365 Excel desktop application, follow these steps:

• Open the workbook you want to export.
• Click on the File tab at the top-left corner.
• Select Save As and choose the location where you want to save the file.
• In the Save As dialog box, click the dropdown arrow in the Save as type box.
• Choose CSV (Comma delimited) (*.csv) from the list of file types.
• Click Save.

Remember, when you save a workbook as a CSV file, only the active sheet is saved. 

If you have multiple sheets that you want to save as separate CSV files, you’ll need to repeat these steps for each sheet

However, CSV does not support formulas or cell formatting.

Note:

• Ensure the data is properly formatted in Excel before exporting to avoid any discrepancies in the CSV file.

Exporting to CSV in Excel is a straightforward process that enhances data portability and collaboration. 

Embrace this feature to make your data work for you!

Enjoy!

READ MORE

• Unleashing the Power of TEXTSPLIT: Excel’s Game-Changing Formula
• Unlock the Power of Excel: How to Convert Image Data to Spreadsheets Without Rekeying
• Master the Magic of Excel: Unleash the Power of the Fill Handle

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Rodger Mansfield, a seasoned tech expert, is the mastermind behind OneCoolTip.com, where he serves as both writer and editor. With a keen eye for simplifying complex tech, Rodger delivers practical advice that empowers readers to navigate the digital world with confidence. Dive into OneCoolTip.com for a treasure trove of savvy tips and tricks that keep you one step ahead in tech.

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Unleashing the Power of TEXTSPLIT: Excel’s Game-Changing Formula

Discover the transformative TEXTSPLIT formula in Microsoft Excel that simplifies text manipulation, enhancing data analysis and organization.

By Rodger Mansfield, Technology Editor

March 25, 2024

Have you ever found yourself lost in a sea of text data, wishing for a magic wand to organize it all? 

What if I told you that Microsoft Excel has just the spell you need?

Here's a Cool Tip.  Use Microsoft Excel's new TEXTSPLIT function.

The TEXTSPLIT formula is a powerful tool for data cleaning and preparation. 

It automates what would otherwise be a tedious manual task, saving time and reducing errors. 

Here's how to do it.

• Open your Excel workbook 
• Locate the cell where you wish to use the TEXTSPLIT function.
• Enter the TEXTSPLIT function: 
• =TEXTSPLIT(text,col_delimiter,[row_delimiter],[ignore_empty], [match_mode], [pad_with])
• The text you want to split. Required.
• col_delimiter       The text that marks the point where to spill the text across columns.
• row_delimiter       The text that marks the point where to spill the text down rows. Optional.
• ignore_empty       Specify TRUE to ignore consecutive delimiters. Defaults to FALSE, which creates an empty cell. Optional.
• match_mode    Specify 1 to perform a case-insensitive match. Defaults to 0, which does a case-sensitive match. Optional.
• pad_with           The value with which to pad the result. The default is #N/A.
• Press Enter and watch as Excel splits the text into separate cells.

fig. 1 - Microsoft Excel TEXTSPLIT

The TEXTSPLIT function works the same as the Text-to-Columns wizard, but in formula form. 

However, over-reliance on this feature without understanding its nuances can lead to misinterpretation of data.

Here’s a practical scenario.

If A2 contains the string "apple,orange;banana,grape", the TEXTSPLIT function will split "apple" and "orange" into two adjacent columns and "banana" and "grape" into the rows below them, respectively.

=TEXTSPLIT(A2, ",", ";", TRUE)

In this example, A2 contains the text you want to split. 

The comma "," is the column delimiter, which means the text in A2 will be split into separate columns wherever a comma is found. 

The semicolon ";" is the row delimiter, so the text will also be split into separate rows at each semicolon. 

The TRUE parameter tells Excel to ignore any empty results that may occur if there are consecutive delimiters.

TEXTSPLIT is a robust addition to Excel’s arsenal, offering a new level of efficiency in text data management. 

Embrace this feature to transform your workflow and data analysis.

Have you tried it?

Let us know in the comments.

Enjoy!

READ MORE

• Unlock the Power of Excel: How to Convert Image Data to Spreadsheets Without Rekeying
• Master the Magic of Excel: Unleash the Power of the Fill Handle
• How to Use Microsoft Excel's Geography Data Type Feature

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Visit the OneCoolTip YouTube Channel: https://www.youtube.com/@onecooltip

Do you have a Cool Tip or question? Email us at
onecooltip.com@gmail.com

Rodger Mansfield, a seasoned tech expert, is the mastermind behind OneCoolTip.com, where he serves as both writer and editor. With a keen eye for simplifying complex tech, Rodger delivers practical advice that empowers readers to navigate the digital world with confidence. Dive into OneCoolTip.com for a treasure trove of savvy tips and tricks that keep you one step ahead in tech.

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#Microsoft @Microsoft #Microsoft365 @Microsoft365 #ExcelTips #DataAnalysis #TEXTSPLIT #MicrosoftExcel #ProductivityHacks #TechTips #BackToWorkMonday #OneCooLTip @OneCoolTip 

Aptos: The New Typeface Elevating Microsoft 365

Have you ever considered how a font can shape your experience with digital documents? 

What if a simple typeface change could refresh the entire look and feel of your workspace? 

Here's a Cool Tip.  Aptos is now the default font in Microsoft 365 apps.

We first told you about Aptos HERE where we shared about the history of default fonts in Microsoft office applications.

Microsoft recently rolled out the new font as the default in 365 apps such as Word, Excel and PowerPoint replacing the previous default font Calibri.

Here's how to do it.

1. Open any Microsoft 365 application (Word, Excel, PowerPoint).
2. Create a new document (In Word, File --> New --> Blank Document)
3. Aptos is the new default font used when you start typing.

fig. 1 - Aptos Now Default Font in Microsoft 365 Apps

Aptos offers a modern, clean aesthetic that enhances readability and as a cloud font, it ensures document consistency across devices.

By embracing Aptos, users enjoy a refreshed, cohesive digital workspace that’s poised to meet the demands of modern typography.

Have you started using Aptos yet?

Has it impacted your documents or productivity?

What do you think?

Let us know in the comments below.

Enjoy!

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READ MORE

• Say Goodbye to Calibri - Hello Aptos!
• Revolutionize Your Document Formatting With Microsoft Word's Little-Known Feature: Format Painter!
• And Now, A Change of Case for Microsoft Word

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Unlock the Power of Excel: How to Convert Image Data to Spreadsheets Without Rekeying

Have you ever wondered how to transform data trapped in an image into an editable Excel spreadsheet? 

And you don't want to rekey in all of the data manually?

Here's a Back-to-Work-Monday Cool Tip.  Use Microsoft Excel's Data from Picture feature.

Excel’s ‘Data From Picture’ feature streamlines your data entry so you don't have to re-key.

Here's how to do it.

• Open Excel.
• Select a tab where you want the data to go.
• Select the Data tab. 
• In the ‘Get and Transform Data’ section, choose 'From Picture’.
• You can import data from an image file saved on your device or from your clipboard. 
• To insert a saved image, choose ‘Picture From File’. 
• To insert an image from your clipboard, choose 'Picture From Clipboard’.
• Be sure you have an image copy in your clipboard.
• Excel’s AI will analyze the image and extract the data. 
• Review and edit the data before inserting it into the spreadsheet.

fig. 1 - Microsoft Excel Data from Picture

This feature allows you to quickly convert data from an image into an editable Excel spreadsheet.

This feature is only supported on Windows 11 or Windows 10 version >=1903 (must have Microsoft Edge WebView2 Runtime installed).

Check out this Cool Tip video to see how it's done.

How to Use Microsoft Excel Data From Picture Feature

So give this a try the next time you need to rekey data.

What do you think about this feature?

Let us know in the comments below.

Enjoy!

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READ MORE

• Master the Magic of Excel: Unleash the Power of the Fill Handle
• How to Use Microsoft Excels Geography Data Type Feature
• Boost Your Productivity with Microsoft Excel's Paste as Picture

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Top 5 Cool Tech Tips that Rocked 2023: AI Work Hacks, Google Bard Secrets, and More!

Have you ever wondered how AI is revolutionizing the way we work? 

Or how to make the most of Google Bard’s new export feature? 

If so, you’re in the right place! 

2023 has been a great year for Cool Tips at OneCoolTip.

We've posted hundreds of Cool Tips on a variety of topics such as AI, Windows, iPhone, Android, and more.

And you've responded by reading and watching hundreds of thousands of Cool Tips!

Thank you!

We’ve compiled the most viewed Cool Tips from www.OneCoolTip.com in 2023, and we’re excited to share them with you.

1. How AI is Changing the Way We Work: An Example for Bing Chat AI, Excel and Data Analysis

AI is transforming our workspaces, and Bing Chat AI is a prime example. It’s helping us analyze data in Excel more efficiently, saving us time and effort. However, like all AI tools, it requires careful handling to avoid potential pitfalls.

https://www.onecooltip.com/2023/04/how-ai-is-changing-way-we-work-example.html

2. How to Use Google Bard’s New Export Feature

Google Bard’s new export feature is a game-changer for content creators. It allows you to export your creations in various formats, expanding your sharing options. But remember, with great power comes great responsibility!

https://www.onecooltip.com/2023/05/how-to-use-google-bards-new-export.html

3. How to Master Split Screen in Microsoft Edge

Split Screen in Microsoft Edge is a handy tool for multitaskers. It allows you to view multiple tabs side by side, boosting your productivity. But be warned, it can be a bit tricky to master!

https://www.onecooltip.com/2023/09/hot-to-master-split-screen-in-microsoft.html

4. How to Play the Google Snake Game

The Google Snake Game is a fun way to pass the time. It’s easy to play and highly addictive. But beware, it’s not as easy as it looks!

https://www.onecooltip.com/2023/09/how-to-play-google-snake-game.html

5. Your Pet Deserves to be Royalty, Let AI Paint Their Portrait!

AI is not just for work, it can also be fun! With AI, you can turn your pet into royalty with a custom portrait. But remember, AI is only as good as the data it’s trained on!

https://www.onecooltip.com/2023/05/your-pet-deserves-to-be-royalty-let-ai.html


Here are a few honorable mentions that caught OneCoolTip viewers' eyes this year:

• How to Use the Secret ChatGPT Keyboard Shortcuts
• A Staggering Beauty Useless Website to Enjoy!
• Test Your Skills in Google Dino 2.0!

And in 2023, we've started a YouTube channel, OneCoolTip.

Here are your favorites:

1.  Insert Lines in Microsoft Word

This video provides a tip on how to insert lines quickly into Microsoft Word and Microsoft Outlook using autocomplete.

2.  How to Play the Microsoft Edge Surf Game

This video provides a tip on how to play the Microsoft Edge Surf Game, an Easter egg hidden in the new web browser Edge.

3.  How to Use the New Copy Video Frame Feature

This video introduces a new feature in Chromium browsers like Chrome and Edge that allows you to capture a high-definition still image from a video. You can then use the captured image in image editing software or paste it into documents like Word or PowerPoint.

4.  How to Use the New Windows 11 File Explorer Gallery

This video is about how to use the new Gallery feature of File Explorer for Windows 11. It provides instructions on how to open the Gallery view, adjust how to view images, and access the details pane or preview pane.

5.  How to Use Microsoft Excel's Geography Data Type Feature

This video is about how to use Microsoft Excel's Geography Data Type feature.

The video shows how to make Excel spreadsheets more dynamic and informative using Microsoft Excel's Geography Data Type feature. This feature allows users to access and integrate rich geographical data into their spreadsheets.

# # #

What was your favorite Cool Tip in 2023?

Let us know in the comments below.

Enjoy!

READ MORE

• AI Cool Tips
• Friday Funday Cool Tips
• Microsoft Excel Cool Tips
• Google Chrome Cool Tips
• Back to Work Monday Cool Tips

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Master the Magic of Excel: Unleash the Power of the Fill Handle

Have you ever found yourself in a sea of data, manually copying formulas down a column in Excel? 

Have you ever wondered if there’s a faster, more efficient way? 

Here's a Cool Tip.  Use Microsoft Excel's most underutilized feature: the Fill Handle.

In Microsoft Excel, double-clicking the fill handle will automatically copy a formula down to the end of the data. 

The fill handle is a small black square in the bottom right corner of the active cell. 

When the pointer changes to a small black plus sign, you can double-click the fill handle to activate the AutoFill feature. 

Here's how to do it.

• Select the cell you want to copy.
• Hover over the fill handle in the bottom right corner of the cell.
• Double-click the fill handle.
• The cells below will auto-populate based on the prior column and where you left off.
• Scroll down to the bottom of your data to check if the formula has been copied correctly.

The Fill Handle can save you a significant amount of time, especially when dealing with large datasets. 

However, it’s important to note that it copies the exact formula, including relative cell references. 

If your formula includes absolute cell references, you may need to adjust them accordingly.

fig. 1 - Microsoft Excel - Double Click Selection Handle to Auto-Populate to End of Data

The Fill Handle is enabled by default in Excel. 

If it’s not working, check your settings: File > Options > Advanced > Enable fill handle and cell drag-and-drop.

fig. 2 - Microsoft Excel - Enable Fill Handle

Check out the Cool Tip Video

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READ MORE

• How to Unlock Age Calculation
• How to Use Microsoft Excels Geography Data Type Feature
• Boost Your Productivity with Microsoft Excel's Paste as Picture

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Cool Tech Tips for a Cooler Life

#Microsoft @Microsoft #Excel #ExcelTips #DataAnalysis #ProductivityHacks #TechTips #OneCoolTip @OneCoolTip #YouTube 

How to Unlock Age Calculation in Excel

Have you ever wondered how to calculate someone’s age in Excel? 

Or have you tried to do it but found it more complicated than you expected? 

Here's a Cool Tip.  Use the DATEDIF in your formula, 

DATEFIF a hidden gem in Excel that makes age calculation a breeze.

Here's how to do it.

• Open your Excel spreadsheet where you have the names and birthdates.
• Insert a new column for ‘Age’.
• Click on the first cell under the ‘Age’ column.
• Type the DATEDIF formula: =DATEDIF(B2,TODAY(),"Y"). 
• B2 should be the cell containing the birthdate. 
• "Y" calculates the difference in complete years.
• Press Enter and the age will be calculated.
• Drag the fill handle (small square at the bottom-right of the cell) down to copy this formula to the rest of the cells in the ‘Age’ column.

fig. 1 - Calculate Age in Excel with DATEDIF

DATEDIF is a simple and easy to use once you understand how it works.

And it automatically updates the age as time progresses.

Enjoy!

Note:  Microsoft provides this functionality to support older versions of Excel.  It's possible that they will stop supporting it.

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READ MORE

• How to Use Microsoft Excels Geography Data Type Feature
• Boost Your Productivity with Microsoft Excel's Paste as Picture
• Master the New Bing Chat Excel Export Feature

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How to Use Microsoft Excel's Geography Data Type Feature

Have you ever wondered how to make your Excel spreadsheets more dynamic and informative? 

Here's a Cool Tip.  Use Microsoft Excel's Geography Data Type feature.

Microsoft Excel’s geography data type feature is a powerful tool that allows you to access and integrate rich geographical data into your spreadsheets. 

But how does it work, and what can you do with it? 

Here's how to use it.

• Start by typing geographic data into your cells. 
• This could be country names, city names, or even postal codes.
• Highlight the cells containing your geographic data.
• Navigate to the Data tab and select 'Geography’. 
• Excel will automatically convert your data to the geography data type.

fig. 1 - Select Country Cells and Geography

• Click on the Insert Data button that appears when you select a cell with the geography data type. 
• From here, you can choose what information you want to display in your spreadsheet.

fig. 2 - Select Fields

• The geography data type feature in Excel offers  allows you to access a wealth of information about geographic locations.
• After converting them to the geography data type, you can extract information such as capital and  population, and more. 

fig. 3 - Excel Geography Fields

This can be incredibly useful for a variety of applications, from creating informative tables to performing data analysis.

The information in Excel’s geography data type feature is linked to an online data source, which means it can be refreshed and updated. 

To get current data for your data types, you can right-click a cell with the linked data type and select Data Type > Refresh or Refresh All

This will refresh the cell you selected, plus any other cells that have that same data type. 

This ensures that your data is always up-to-date with the latest information from the online data source.

Excel also has Stocks and Currency data types which we'll cover in a future Cool Tip.

Enjoy!

Watch this Cool Tip video to learn more about using Microsoft Excel's Geography Data Type feature:

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READ MORE

• Boost Your Productivity with Microsoft Excel's Paste as Picture
• Master the New Bing Chat Excel Export Feature
• How to Set Tab Colors in Microsoft Excel

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Cool Tech Tips for a Cooler Life

#Microsoft @Microsoft #Excel #MicrosoftExcel #ExcelTips #DataScience #MicrosoftOffice #TechTips #BackToWorkMonday #YouTube @YouTube #OneCoolTip @OneCoolTip 

Master the New Bing Chat Excel Export Feature

Have you ever wondered how to make your data analysis more efficient? 

Have you been looking for ways to seamlessly integrate your chat data into your spreadsheets? 

Here's a Cool Tip.  Use Microsoft Bing Chat’s new Excel export feature.

Microsoft recently add the ability to export tables from its AI tool, Bing Chat, directly to an Excel worksheet.

Here's how to do it.

• Go to www.Bing.com
• Select Chat from the menu.
• Create a prompt for the information you want to see in a table.
• For example, "Create a table of consumer inflation in the US from 2000 to 2020."
• Select Enter
• Bing Chat provides the answer.
• Select ‘Edit in Excel’ icon.

fig. 1 - Bing Chat Create Table - Select Edit in Excel

• Your data will open in Excel 
• You need to have Microsoft Excel installed.

fig. 2 - Bing - Table Export to Excel

This feature allows for quick and easy transfer of chat data into a structured format.

Enjoy!

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READ MORE

• Bing Chat AI Now Available on Chrome
• Bing Chat Goes Dark
• Bing Chat Can Now Understand Images
• Speak Up: How to Use Bing Chat's New Voice Option

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 #Microsoft @Microsoft #Bing #BingChat #ExcelExport #DataAnalysis #MicrosoftOffice #Productivity #TechTips #OneCoolTip @OneCoolTip

Boost Your Productivity with Microsoft Excel's Paste as Picture

Have you ever wondered how to make your Excel reports more visually appealing? 

Or how to keep your data updated across multiple sheets without the hassle of manual updates?

Here's a Back-to-Work-Monday Cool Tip.  Use Microsoft Excel's Paste as Picture.

Microsoft Excel, a powerful tool in the Microsoft Office suite, offers two unique features: Paste as Picture and Paste as Linked Picture. 

While they may sound similar, they serve different purposes and can be used to achieve different outcomes.

Here's how to do it.

Paste as Picture

This feature allows you to take a snapshot of your selected cells and paste it as an image. 

• Select the cells you want to copy.

fig. 1 - Select Table to Copy

• Go to the Home tab, click on the Copy dropdown, and select Copy as Picture.
• In the dialog box, choose “As shown on screen” and “Picture”, then click OK.

fig. 2 - Microsoft Excel Copy as Picture

• Go to the location where you want to paste the picture and press Ctrl+V.

It’s a great way to preserve the look of your data, especially when sharing it with others.

The pasted picture won’t change even if the original data is modified.

Paste as Linked Picture

This feature creates a live snapshot of a range of cells. 

• Select the cells you want to copy.
• Copy the cells (Ctrl+C).
• Go to the Home tab, click on the Paste dropdown, and select Linked Picture.

fig. 3 - Microsoft Excel - Paste as Linked Picture

The linked picture updates automatically when the original data changes.

It’s useful for creating dynamic dashboards and reports.

Here’s an example to illustrate the difference. 

• Let’s say you have a cell A1 with the value 10. 
• If you use Paste as Picture, you’ll get a picture of the cell displaying 10. 
• If you change the value in A1 to 20, the picture remains the same. 
• But if you use Paste as Linked Picture, the picture will update to display 20.

Be sure to check out this video that explains Paste as Picture and Paste as Linked Picture.

Enjoy!

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READ MORE

• Unleash the Power of Excel's Text-to-Columns Feature
• How to Transpose Data in Microsoft Excel
• How to Set Tab Colors in Microsoft Excel

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