One Cool Tip .com: Gmail

Showing posts with label Gmail. Show all posts

Saturday, February 24, 2024

How to Master Gmail Keyboard Shortcuts

Learn to navigate Gmail like a pro with these essential keyboard shortcuts and save valuable time.

By Rodger Mansfield, Editor

February 24, 2024

Tired of endless clicking in Gmail?

Wish you could manage emails like a pro?

Do you wish there was a way to manage your email faster without all the mouse work?

Here's a Cool Tip. Use The Gmail Keyboard Shortcuts.

Gmail keyboard shortcuts are your secret weapons for inbox domination!

Skyrocket your productivity, reduce hand strain, and stay focused with Gmail keyboard shortcuts.

Here's how to do it.

Turn on Keyboard Shortcuts

Log in to your Gmail account on the web at http://www.gmail.com .
Before you can master Gmail shortcuts, you need to enable them.
Click the gear icon (Settings) in the top right corner.
Choose "See All Settings".
Scroll down to the "Keyboard shortcuts" section.
Select "Keyboard shortcuts on".
Click "Save Changes" at the bottom.

fig. 1 - Gmail Keyboard Shortcut Setting

Top Gmail Keyboard Shortcuts

Compose New Message (C): Start drafting a new email instantly.
Open an Email (O): Read a selected email without extra clicks.
Jump to Search Bar (/): Find exactly what you need, fast.
Send (Control + Enter): Send email.
Archive an Email (E): Remove an email from the inbox while keeping it accessible.

For a complete guide to Gmail keyboard shortcuts, press "Shift + ?" within your inbox.

fig. 2 - Gmail Keyboard Shortcuts List

These top Gmail keyboard shortcuts dramatically increase your inbox navigation speed.

Mastering Gmail keyboard shortcuts is a simple change with a huge payoff.

By adopting these techniques, you'll transform yourself into an email ninja, saving time, and boosting inbox efficiency.

What's your favorite Gmail keyboard shortcut?

Let us know in the comments below.

Enjoy!

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Rodger Mansfield, a seasoned tech expert, is the mastermind behind OneCoolTip.com, where he serves as both writer and editor. With a keen eye for simplifying complex tech, Rodger delivers practical advice that empowers readers to navigate the digital world with confidence. Dive into OneCoolTip.com for a treasure trove of savvy tips and tricks that keep you one step ahead in tech.

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Thursday, January 18, 2024

Ditch Dull Texts, Everywhere You Go: Mastering Gmail's Emoji Reply on Web & Mobile

Ever feel your emails and texts lack emoji sparkle?

Wish you could send a quick "thumbs up" or "heart eyes" without resorting to dry words?

Well, Gmail's got your back (and fingers!), both on web and mobile apps!

Here's a Cool Tip. Use the Gmail Reply Emoji feature.

Here's how to do it.

On Mobile App:

Open any email.
Look for the dedicated emoji button depending on your device and select it.
Browse the emoji keyboard and choose your perfect symbol.
Tap "Send," and your emoji flies away, bringing a smile to the recipient's face (hopefully!).

fig. 1 - Mobile App Gmail Reply Emoji

On the Web:

Open any email.
Look for the smiley icon next to the "Reply" button.
Click it to unleash the emoji magic! ✨
Choose your perfect emoji from the vibrant palette. Classics like smiley faces and thumbs up, or fun options like animals, food, and activities - find the symbol that captures your sentiment.
Hit "Reply," and your chosen emoji shines below the email thread, visible to both you and the recipient. It's a quick, fun way to acknowledge, react, or simply add a touch of lightheartedness.

fig. 2 - Web Gmail Reply Emoji

Emojis bridge the gap between text and genuine emotion, fostering a more personal and engaging communication style, whether in emails or texts.

A single emoji can convey volumes, saving you time and effort over lengthy explanations.

Like any good thing, emoji overuse can lose its charm. Choose them strategically to avoid diluting their impact.

Be mindful of context. In formal situations, too many emojis might be deemed unprofessional.

So, ditch the dull and embrace the expressive!

Gmail's Emoji Reply empowers you to communicate with clarity, personality, and a touch of fun, wherever you are. ✨

Enjoy!

Have you tried it yet?

Let us know in the comments below.

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Tuesday, December 26, 2023

Vacation Like a Pro: How to Set Up Gmail’s Vacation Responder

Have you ever worried about missing important emails while you’re on vacation?

Want to let people know you’re out of office without having to manually reply to every email?

Here's a Cool Tip. Use Gmail’s vacation reply feature.

Here's how to do it.

Navigate to Gmail on your web browser.
Sign in to your account.
Click on the gear icon in the top right corner and select “See all settings”.
In the “General” tab, scroll down to the “Vacation responder” section.
Enter the first day of your vacation, the last day (if applicable).
Compose a clear and concise message explaining your absence and potential response delay.

Keep it professional yet friendly, perhaps adding a touch of vacation excitement (think palm trees, not spreadsheets).

Click "Only send a response to people in my Contacts" to only send a response to people listed in your Gmail contacts.
Click on “Save Changes” at the bottom of the page.

Enjoy guilt-free relaxation knowing emails are managed, and set expectations for your return.

However, remember the responder might miss urgent messages, so notify trusted colleagues beforehand.

So be sure to set your message before you leave the office!

Do you set a "Vacation Reminder" when you are out of the office? Let us know in the comments below.

Enjoy!

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Tuesday, October 31, 2023

How to Boost Your Gmail Productivity with the New Message Icons

Do you find it difficult to navigate Gmail?

Did you notice the cool recent change?

Here's a Cool Tip. Check out the new icons when reading an email.

Google's Gmail has recently added icons to the menu when you are reading an email.

The new Gmail icons allow you to quickly perform common tasks, such as printing, downloading, and moving messages.

Here's how to see them.

Go to Gmail, www.gmail.com
Double-click to open and read an email in your Inbox.
Click on the three dots in the top right corner of the Gmail message window. This will open a menu with all of the available icons.

fig. 1 - New Gmail Message Icons

The new Gmail icons are a great way to improve your productivity and get the most out of your Gmail account.

Enjoy!

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Thursday, October 26, 2023

How to Use the New Inclusive Emoji Picker in Gmail

Do you love using emojis in your emails?

Do you want a greater, more inclusive, set of emojis to select from?

Here's a Cool Tip. Use the new Inclusive Emoji picker in Google Gmail.

Google recently released a new inclusive emoji picker in Gmail, making it easier to find and use the emojis that best represent you and your audience.

Here's how to do it.

Click on the emoji icon in the bottom toolbar of your email draft.
To select your emoji preference, click the arrow in the bottom right corner of an emoji.
Choose your skin tone or gender preference for that specific emoji.
Click the emoji to add it to your email.

fig. 1 - Google Gmail Inclusive Emoji Picker

The new emoji picker includes a wider range of skin tones and gender options, making it easier to find and use emojis that represent you and your audience.

The new inclusive emoji picker in Gmail is a great way to make your emails more expressive and engaging.

Just be sure to use emojis sparingly and in a way that is appropriate for your audience.

Enjoy!

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Wednesday, October 11, 2023

How to Add Gmail Emails to Your Task List

Do you ever find yourself overwhelmed by your inbox?

Do you have important emails that you need to follow up on, but you keep forgetting about them?

You are not alone.

Here's a Cool Tip. Add your Gmail emails to your task list.

Google Tasks is a task management application developed by Google.

It is designed to help users create, organize, and manage to-do lists and tasks efficiently.

Here's how to Add a Gmail Email to Tasks.

Open your Gmail account, https://mail.google.com/
From your inbox, click on the Tasks icon to open the Tasks panel on the right.

fig. 1 - Add Task Panel to Gmail

Select the email you want to add to your task list.
Click the Add to tasks icon at the top of your inbox. If you don’t see this option, click on the More options icon (the three dots) and select “Add to tasks.”

fig. 2 - Add Gmail to Task

In the Add to Tasks window, you can customize the task by adding a title, due date, and notes.

Drag and Drop Method

From your inbox, open the Tasks panel on the right.
Drag and drop a message from your inbox to the Tasks panel.

Adding Gmail emails to your task list is a great way to stay organized and on top of your work.

It's also a great way to ensure that you don't forget any important tasks.

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Thursday, September 21, 2023

Get More Done with the Google Bard Extension for Gmail and Google Docs

Do you spend too much time searching through your Gmail and Google Docs for important information?

You're not alone.

Here's a Cool Tip: Use the New Google Bard extension.

The Google Bard extension is a powerful AI-powered tool that can access your personal Gmail and Google Docs accounts to help you find the information you need quickly and easily.

It can also help you with tasks like summarizing emails, generating creative content, and translating languages.

Here's how to do it.

Go to the Google Bard website, https://bard.google.com/
Sign in with your Google account.
Click the Extensions icon in the top right corner of the page.
Toggle the Google Workspace extension on.

fig. 1 - Google Bard Extension Settings

You will be prompted to grant Bard access to your Gmail and Google Docs accounts.
Click Allow.

Once you have granted Bard access to your Gmail and Google Docs accounts, you can start using it to access your information and perform tasks.

It's important to note that your Google Workspace data won’t be used to train Bard’s public model and you can disable at any time.

To search for information in your Gmail and Google Docs accounts, type your query into the Bard search bar and press enter.

Bard will then return a list of results from your Gmail and Google Docs accounts.

For example, if you type "search my gmail for STL City Park" into the Bard search bar, Bard will return a list of all emails that contain the phrase STL City Park.

fig. 2 - Google Bard Gmail Search

The Google Bard extension is a powerful AI-powered tool that can help you access your personal Gmail and Google Docs accounts to find the information you need quickly and easily.

It can also help you with tasks like summarizing emails, generating creative content, and translating languages.

Enjoy!

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Sunday, August 13, 2023

How to Clean Up Your Gmail Storage

Do you ever feel like your Gmail inbox is overflowing with messages?

And do you ever wonder if some of those messages are taking up valuable storage space?

Have you received an alarming email from Google that you are running out of storage space?

fig. 1 - Gmail Almost Out of Storage Warning

Many people have Gmail accounts that are full of old emails, many of which have large file attachments.

Here's a Cool Tip: Delete Emails with large attachments.

These large file attachments can eat up a lot of storage space, which can eventually lead to your Gmail account reaching its limit.

When this happens, you won't be able to receive new emails until you free up some space.

Or pay Google for more storage space.

Here are the steps on how to clean up your Gmail storage by searching for large file attachments:

Log in to your Gmail account.
In the search bar, type the following: has:attachment larger:10MB.
This will search your inbox for all emails with attachments that are larger than 10MB.
Review the results
Download to your computer and/or delete any emails that you no longer need.
Items in the Gmail trash will be deleted after 39 days but you can empty if you want to clear up space immediately.
Repeat until you've freed up enough storage space.

Do this clean up on a regular basis to keep you Gmail account lean and clean!

This will help to prevent your Gmail account from reaching its limit and make it easier for you to find the emails that you need.

Enjoy!

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Wednesday, August 9, 2023

How to Change the Background Theme in Gmail

Do you find your Gmail inbox to be a bit too plain?

If so, you're not alone.

Many people find that a change of scenery can help them stay focused and productive.

Here's a Cool Tip: Change the background theme in Gmail.

For the PC web version of Gmail and the mobile apps, you can choose from a variety of pre-made themes, or you can upload your own photo.

fig. 1 - Set Gmail Background Theme

Here's how to change the background theme in Gmail on a computer:

On your computer, open Gmail.
At the top right, click Settings.
Next to "Theme," click View all.
In the theme window, select a theme.

For the default theme, select Default.
For Dark theme, select Dark.
For a pre-uploaded theme, select any theme.

When available, at the bottom of the theme window, you also can change the theme.

To change the text background, click Text Background.
To make the corners darker, click Vignette.
To blur background theme, click Blur.

Click Save.

I'll cover how to make the change on mobile in a later post.

That's it!

Enjoy.

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Sunday, July 30, 2023

How to Send Gmail Emails at the Perfect Time

Do you use Gmail?

Do you ever find yourself wanting to send an email, but you don't want to send it right away?

Maybe you want to send it at a specific time, or maybe you want to send it when the recipient is most likely to be online.

If so, here's a Cool Tip: Use Gmail's Schedule to Send Feature.

This feature allows you to schedule an email to be sent at a later date and time.

This is a great way to ensure that your emails are seen when you want them to be seen.

How to do it:

Compose a new email.
Click the down arrow next to the Send button.

fig. 1 - Gmail Schedule to Send

Click Schedule send.
Select a date and time for the email to be sent.
You can also pick a specific date and time.

fig. 2 - Gmail Schedule to Send Select Time

That's it!

Your email will now be sent at the specified time.

Enjoy!

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