Monday, July 22, 2024

Future-Proof Your Files: Why Microsoft 365’s ODF 1.4 Update Matters

Future-Proof Your Files: Why Microsoft 365’s ODF 1.4 Update Matters

Discover how the latest update to Microsoft 365 apps enhances cross-platform collaboration by supporting OpenDocument Format 1.4, ensuring seamless document compatibility and user productivity.

By Rodger Mansfield, Technology Editor
July 22, 2024


Microsoft 365
Have you ever faced the frustration of incompatible document formats disrupting your workflow? 

Are you seeking a solution that bridges the gap between different productivity software? 

Here's a Cool Tip.  Microsoft 365 apps now save to Open Document Format 1.4.

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Microsoft 365’s latest update is here to revolutionize the way we handle documents.

Step-by-Step Instructions:
  1. Open any Microsoft 365 app, such as Word, Excel or PowerPoint.
  2. Select File > Save As.
  3. Specify the folder you to save the file in.
  4. Click the Save as type down arrow.
  5. Select :
    • OpenDocument Text (*.odt) in Word, 
    • OpenDocument Spreadsheet (*.ods) in Excel, or 
    • OpenDocument Presentation (*.odp) in PowerPoint.
  6. Click ‘Save’ to apply the changes.

Microsoft 365 Apps Now Save in OpenDocument Format 1.4

fig. 1 - Microsoft 365 Apps Now Save in OpenDocument Format 1.4

Saving in ODF 1.4 format is important to Microsoft 365 users for several reasons:
  • Interoperability: ODF 1.4 ensures that documents can be used across different software platforms. This means that users of Microsoft 365 can share documents with users of other office suites that support ODF, like LibreOffice or OpenOffice, without losing formatting or content.
  • Data Sovereignty: ODF is an open standard, which means it’s not controlled by any single company. This promotes data sovereignty, allowing users and organizations to maintain control over their own data without being locked into a proprietary format.
  • Long-Term Accessibility: Open standards like ODF are designed to be future-proof, ensuring that documents remain accessible and readable long into the future, regardless of changes in software or ownership.
  • Legal and Compliance Benefits: Many governments and organizations require or prefer the use of open standards for their documents. Microsoft 365’s support for ODF 1.4 helps users comply with these policies.
  • Flexibility and Choice: By supporting ODF 1.4, Microsoft 365 gives users more flexibility and choice in how they create, save, and share documents, fostering a more inclusive and user-friendly computing environment.

In essence, the support for ODF 1.4 in Microsoft 365 is a significant step towards enhancing user freedom, compatibility, and future-readiness of documents. 

It’s a move that benefits not just individual users but also organizations that prioritize open standards and interoperability.

However, some drawbacks include the potential for minor formatting discrepancies when converting complex documents.

Share your experiences with ODF 1.4 in Microsoft 365 apps in the comments below and spread the word about this update by sharing this Cool Tip on social media!


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Rodger Mansfield, a seasoned tech expert, is the mastermind behind www.OneCoolTip.com where he serves as both writer and editor. With a keen eye for simplifying complex tech, Rodger delivers practical advice that empowers readers to navigate the digital world with confidence. Dive into www.OneCoolTip.com for a treasure trove of savvy tips and tricks that keep you one step ahead in tech.


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