Unlock the Full Potential of Your Presentations with Microsoft Copilot Pro in PowerPoint

The new Copilot Pro service ups the game for creating and editing PowerPoint presentations.  

By Rodger Mansfield

February 19, 2024

Do you want to take your PowerPoint presentations to the next level? 

Looking to captivate your audience with stunning presentations?

Are you curious about how AI can help you create more dynamic and engaging slides? 

Here's a Cool Tip.  Use Copilot Pro in Microsoft PowerPoint.

Microsoft Copilot Pro revolutionizes the way you use PowerPoint. 

Microsoft Copilot Pro, an advanced AI-powered tool, is designed to enhance productivity and creativity within Microsoft 365 apps, including PowerPoint. 

It offers premium features such as priority access to state-of-the-art AI models such as GPT-4 and GPT-4 Turbo, even during peak times, for faster performance. 

In PowerPoint, Copilot Pro helps users generate presentation outlines, design slides, organize content, and create AI images with DALL-E 3. 

It’s a subscription-based service that supercharges the standard Copilot experience, providing users with a more powerful and efficient way to create professional presentations.

But how do you get started, and what can Copilot Pro do for you?

Here's how to use it.

1. Ensure you have a Microsoft 365 subscription that includes Copilot Pro.
2. Make sure your PowerPoint is updated to the latest version to access all features.
3. Open PowerPoint and locate the Copilot chat window, usually found in the corner of your screen.
4. Type prompts or commands into the Copilot chat to edit, format, or design your slides.
5. Ask Copilot to reformat text, adjust layouts, animate slides, and generate speaker notes.

Here's an example,

An HR rep needs to create a PowerPoint presentation for their company's new Work from Home policy and needs to get a draft started.

To get things started, click the Copilot icon in the ribbon and enter a prompt.  Request a deck be created and include a few key items such as topic and details.  Include when the policy starts and whether HR and management approval is required.

fig. 1 - PowerPoint Copilot Prompt to Generate a PowerPoint Slide Presentation

In a few moments, Copilot creates a PowerPoint slide deck.

fig. 2 - Copilot Creates a PowerPoint Slide Deck

Since this is a PowerPoint deck, all of the pages can be manually edited to add or remove content.

And if additional information is needed or a revision, the Copilot screen is available to regenerate pages or create new ones.

Is the $20 a month, per user,  premium subscription worth the price for Copilot Pro?

Microsoft Copilot Pro in PowerPoint is not just a feature; it’s a game-changer for anyone looking to create professional, polished presentations with ease. 

With the power of AI at your fingertips, you’re now equipped to deliver presentations that truly stand out. 

Dive into the world of Copilot Pro and watch your PowerPoint skills soar!

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READ MORE

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Rodger Mansfield is the mastermind behind OneCoolTip.com, where he serves as both writer and editor. With a keen eye for simplifying complex tech, Rodger delivers practical advice that empowers readers to navigate the digital world with confidence. Dive into OneCoolTip.com for a treasure trove of savvy tips and tricks that keep you one step ahead in tech.

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How to Use Copilot Pro in Microsoft 365 Word to Create and Edit Documents More Efficiently

Are you tired of spending hours creating and editing documents? 

Do you want to streamline your workflow and boost your productivity? 

Here's a Cool Tip.  Check out Copilot Pro, an AI-powered tool that can help you create and edit documents more efficiently. 

Microsoft Copilot Pro is a premium subscription offering that adds cutting-edge AI to your favorite Microsoft 365 apps to help you unlock your creativity, communicate with confidence, and up-level your digital skills. 

Copilot Pro in Word generates drafts, summarizes, and helps you rewrite your content. 

Here's how to do it.

Create a draft in Microsoft 365 Word using Copilot Pro, 

• Open Microsoft 365 Word and create a new blank document.
• In the “Draft with Copilot” floating box, type or paste your prompt describing what you want the AI to generate. 
• For example, “Write a proposal for a new Work from Home policy for our employees that does not require HR or Management approval in advance, that starts March 1, 2024 and allows employees to work from home two days each week."

fig. 1 - Copilot Prompt in Microsoft 365 Word

• Click the “Generate” button.
• Copilot Pro creates a draft with new content.

fig. 2 - Copilot Pro AI Prompt - Work from Home Policy

• Once Copilot generates content, select:
• “Keep it” to keep the content, 
• The “Regenerate” icon to regenerate a response, 
• The “Discard” icon to discard the content, or 
• Fine-tune the draft by entering details into the compose box, like “Make it more concise.”
• Remember that Copilot for Microsoft 365 generates a draft. You’ll need to verify and modify details to make sure it’s accurate and fits your tone and style. If the draft isn’t exactly what you’re after, or if Copilot wasn’t able to complete the task, try modifying your prompt by adding specific details, such as “…employees must be in the office on each Monday.” 
• You can also fine-tune your result by entering details into the compose box in Copilot’s options bar after a response is created.  The Copilot icon is on the Word Ribbon menu.

Copilot Pro can help you streamline your workflow, improve collaboration, and enhance document security. 

However, it may also raise privacy concerns and lead to a reduced reliance on critical thinking and problem-solving skills.

Never post private or sensitive information into any AI service.

But, here's the big decision users and business owners must make.

Users can enter the same AI prompt at copilot.microsoft.com or at other free AI sites like ChatGPT and Google Gemini and copy/paste into Word directly.

Is the $20 a month, per user,  premium subscription worth the price for Copilot Pro?

For more information on subscribing to Copilot Pro, visit the Microsoft Copilot Pro site.

https://youtu.be/C38Tm6UD6Wg?si=tHEJfYwf7XKDB-GE

Let us know what you think in the comments below.

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READ MORE

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Unleash Productivity with This Cool Keyboard Shortcut in Microsoft Teams

Are you getting the most out of Microsoft Teams? 

Have you ever wondered if there’s a quicker way to access your settings and keyboard shortcuts?

In today’s fast-paced work environment, efficiency is key. 

Here's a Cool Tip.  Use the Control + . (period) keyboard shortcut.

This shortcut brings up a helpful screen of keyboard shortcut commands in Teams.

Microsoft Teams is a versatile platform that serves as a hub for teamwork within the Microsoft 365 ecosystem. 

It facilitates collaboration, communication, and productivity by integrating chat, video meetings, file storage, and application integration.

Microsoft Teams has become an indispensable tool for collaboration and communication, and knowing the ins and outs can significantly boost your productivity. 

And this keyboard shortcut is your secret productivity tip.

Here's how to do it.

1. Open Microsoft Teams.
2. Ensure you’re logged into your account.
3. Press Control + . (period) on your keyboard.
4. A window displays all the keyboard shortcuts available in Microsoft Teams.

Instantly view all shortcuts without navigating through menus.

fig. 1 - Microsoft Teams - Keyboard Shortcuts

This saves time, allowing you to work more efficiently and it's simple and easy to remember.

And here's another Cool Keyboard Shortcut in Microsoft Teams:  Control + , (Comma).

This displays the settings screen.

Mastering the Control + . and Control + , shortcuts in Microsoft Teams are small steps with a big impact on your daily productivity. 

These are simple tricks that can lead to a more efficient and streamlined workflow.

Enjoy!

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Revolutionize Your Task Management with Microsoft Loop

Are you tired of juggling multiple apps to keep track of your tasks? 

Have you ever wished for a more integrated solution that keeps you and your team in sync? 

Here's a Cool Tip.  Use Microsoft Loop, the innovative tool that’s changing the game for task management. 

Microsoft Loop is a collaborative app that’s part of the Microsoft 365 suite. 

It’s designed to help teams think, plan, and create together by bringing together content, tasks, and people across various apps and devices.

Loop keeps everyone on the same page, reducing miscommunication. and seamlessly syncs with other Microsoft 365 apps.

So how do you create a Task List in Loop?

Here's how to do it.

1. Start by launching the app within your Microsoft 365 suite.
2. Simply type “/” to bring up the insertion menu 
3. Select “Task List.”
4. Enter your tasks, assign them to team members, and set due dates.
5. As tasks are updated, changes are reflected across all shared instances in real-time.

fig. 1 - Loop Task List

To share your task list in Microsoft Loop, you can share the page to other users or easily turn it into a Loop component. 

This ensures that everyone involved has the most up-to-date information, fostering seamless collaboration and efficient task management1.

Here's how to do it.

• Select the Share button in the upper right-hand corner
• Select what you want to share: Workspace, Page Link or Component

fig. 2 - Loop Share

• Select Settings to refine the sharing options.

fig. 3 - Loop Sharing Settings

Loop keeps everyone on the same page, reducing miscommunication and seamlessly syncs with 

By harnessing the power of Microsoft Loop, you can streamline your workflow, foster better collaboration, and stay ahead in the fast-paced world of technology. 

Ready to loop in your team?

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Unleash the Hidden Power of Outlook Shortcuts

Are you juggling a hundred emails, managing a packed calendar, navigating the contact jungle.

Does your Outlook feel more like a productivity swamp than a seamless workspace?

Mastering Microsoft Outlook keyboard shortcuts is your hidden power-up, transforming you from keyboard klutz to email efficiency king (or queen)!

Here's a Cool Tip.  Use these keyboard shortcuts to navigate Microsoft Outlook.

Ditch the mouse clicks and tap into lightning-fast navigation. 

Here's how to do it.

Ctrl + 1: Your inbox awaits – jump in instantly!

Ctrl + 2: Calendar at your fingertips – plan your victory!

Ctrl + 3: Contact mastery – find anyone in a flash!

Ctrl + 4: Task titan – conquer your to-do list with ease!

These four shortcuts allow you to quickly move from key functions - your Inbox, Calendar, Contacts and Tasks.

No need to move your mouse.

Mastering shortcuts boosts your productivity, eliminates mouse fatigue, and frees you to focus on what truly matters. 

Remember, small changes yield big results – and when it comes to email efficiency, every second saved is a victory won. 

Enjoy!

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How to Delete a Page in Microsoft Word

Have you ever found yourself struggling to delete an unwanted page in Microsoft Word? 

Are you tired of wrestling with stubborn blank pages that just won’t go away? 

Here's a Cool Tip.  Use the Control + G keyboard shortcut.

This method can be particularly useful when dealing with stubborn blank pages or when you want to delete a page without manually selecting all the content.

However, it’s always good to remember to double-check before deleting to ensure you don’t accidentally remove important information.

Here's how to do it.

• Click anywhere on the page you want to delete.
• Press Ctrl + G on your keyboard to open the “Go To” tab.
• On a Mac, use Option + Command + G.
• In the “Enter page number” box, type “\page”.
• Press the Go to button.
• Press Close button.
• Press the Delete key to remove the page.

fig. 1 - Microsoft Word Page Delete

Knowing how to delete a page in Microsoft Word is a valuable skill that can save you time and frustration. 

Whether you’re using Word for Windows or Mac, the process is simple and easy to learn. 

So why wait? Start mastering Microsoft Word today!

Have you tried this yet?

Let us know in the comments below.

Enjoy!

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Unlock the Power of Excel: How to Convert Image Data to Spreadsheets Without Rekeying

Have you ever wondered how to transform data trapped in an image into an editable Excel spreadsheet? 

And you don't want to rekey in all of the data manually?

Here's a Back-to-Work-Monday Cool Tip.  Use Microsoft Excel's Data from Picture feature.

Excel’s ‘Data From Picture’ feature streamlines your data entry so you don't have to re-key.

Here's how to do it.

• Open Excel.
• Select a tab where you want the data to go.
• Select the Data tab. 
• In the ‘Get and Transform Data’ section, choose 'From Picture’.
• You can import data from an image file saved on your device or from your clipboard. 
• To insert a saved image, choose ‘Picture From File’. 
• To insert an image from your clipboard, choose 'Picture From Clipboard’.
• Be sure you have an image copy in your clipboard.
• Excel’s AI will analyze the image and extract the data. 
• Review and edit the data before inserting it into the spreadsheet.

fig. 1 - Microsoft Excel Data from Picture

This feature allows you to quickly convert data from an image into an editable Excel spreadsheet.

This feature is only supported on Windows 11 or Windows 10 version >=1903 (must have Microsoft Edge WebView2 Runtime installed).

Check out this Cool Tip video to see how it's done.

How to Use Microsoft Excel Data From Picture Feature

So give this a try the next time you need to rekey data.

What do you think about this feature?

Let us know in the comments below.

Enjoy!

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Top 5 Cool Tech Tips that Rocked 2023: AI Work Hacks, Google Bard Secrets, and More!

Have you ever wondered how AI is revolutionizing the way we work? 

Or how to make the most of Google Bard’s new export feature? 

If so, you’re in the right place! 

2023 has been a great year for Cool Tips at OneCoolTip.

We've posted hundreds of Cool Tips on a variety of topics such as AI, Windows, iPhone, Android, and more.

And you've responded by reading and watching hundreds of thousands of Cool Tips!

Thank you!

We’ve compiled the most viewed Cool Tips from www.OneCoolTip.com in 2023, and we’re excited to share them with you.

1. How AI is Changing the Way We Work: An Example for Bing Chat AI, Excel and Data Analysis

AI is transforming our workspaces, and Bing Chat AI is a prime example. It’s helping us analyze data in Excel more efficiently, saving us time and effort. However, like all AI tools, it requires careful handling to avoid potential pitfalls.

https://www.onecooltip.com/2023/04/how-ai-is-changing-way-we-work-example.html

2. How to Use Google Bard’s New Export Feature

Google Bard’s new export feature is a game-changer for content creators. It allows you to export your creations in various formats, expanding your sharing options. But remember, with great power comes great responsibility!

https://www.onecooltip.com/2023/05/how-to-use-google-bards-new-export.html

3. How to Master Split Screen in Microsoft Edge

Split Screen in Microsoft Edge is a handy tool for multitaskers. It allows you to view multiple tabs side by side, boosting your productivity. But be warned, it can be a bit tricky to master!

https://www.onecooltip.com/2023/09/hot-to-master-split-screen-in-microsoft.html

4. How to Play the Google Snake Game

The Google Snake Game is a fun way to pass the time. It’s easy to play and highly addictive. But beware, it’s not as easy as it looks!

https://www.onecooltip.com/2023/09/how-to-play-google-snake-game.html

5. Your Pet Deserves to be Royalty, Let AI Paint Their Portrait!

AI is not just for work, it can also be fun! With AI, you can turn your pet into royalty with a custom portrait. But remember, AI is only as good as the data it’s trained on!

https://www.onecooltip.com/2023/05/your-pet-deserves-to-be-royalty-let-ai.html


Here are a few honorable mentions that caught OneCoolTip viewers' eyes this year:

• How to Use the Secret ChatGPT Keyboard Shortcuts
• A Staggering Beauty Useless Website to Enjoy!
• Test Your Skills in Google Dino 2.0!

And in 2023, we've started a YouTube channel, OneCoolTip.

Here are your favorites:

1.  Insert Lines in Microsoft Word

This video provides a tip on how to insert lines quickly into Microsoft Word and Microsoft Outlook using autocomplete.

2.  How to Play the Microsoft Edge Surf Game

This video provides a tip on how to play the Microsoft Edge Surf Game, an Easter egg hidden in the new web browser Edge.

3.  How to Use the New Copy Video Frame Feature

This video introduces a new feature in Chromium browsers like Chrome and Edge that allows you to capture a high-definition still image from a video. You can then use the captured image in image editing software or paste it into documents like Word or PowerPoint.

4.  How to Use the New Windows 11 File Explorer Gallery

This video is about how to use the new Gallery feature of File Explorer for Windows 11. It provides instructions on how to open the Gallery view, adjust how to view images, and access the details pane or preview pane.

5.  How to Use Microsoft Excel's Geography Data Type Feature

This video is about how to use Microsoft Excel's Geography Data Type feature.

The video shows how to make Excel spreadsheets more dynamic and informative using Microsoft Excel's Geography Data Type feature. This feature allows users to access and integrate rich geographical data into their spreadsheets.

# # #

What was your favorite Cool Tip in 2023?

Let us know in the comments below.

Enjoy!

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How to Sign Your Name in Microsoft Word

Have you ever found yourself needing to sign a document in Microsoft Word but didn’t know how? 

Have you ever wondered if there’s a way to do it digitally? 

Here's a Cool Tip.  Add your signature to any Word document.

There are several techniques to do this.

Here's how to do it.

Drawing Your Name

• Open your Word document.
• Click on the “Insert” tab in the toolbar.
• Select “Shapes”, then choose the “Scribble” tool under “Lines”.
• Use your mouse or touchpad to draw your signature.
• Adjust the size and position of the signature as needed.

fig. 1 - Microsoft Word - Insert Scribble

Adding a digital signature to your Word documents has several benefits. 

It’s quick, easy, and saves you the hassle of printing, signing, and scanning the document. 

However, it might not be as legally binding as a handwritten signature in some jurisdictions. 

Always check the legal requirements in your area.

fig. 2 - Microsoft Word - Add Signature Example

Of course, your signature can look better if you use a touch screen or stylus to write your name.

Another technique is to add a digital image of your signature to your document.

Adding a Signature Image

• Write your signature using a black pen on a white piece of paper.
• Scan or take a photo of the image.
• Crop as needed.
• Save your signature image as a .JPG or .PNG file.
• Copy and paste the image into Word or use the Insert, Picture, This Device command from Word to add your image to your document.

fig. 3 - John Hancock Signature

This "scribble" approach and digital image are quick and easy solutions to adding your signature to documents and email.

But what if you need someone else to sign your document?   

We'll cover how to insert a signature line or add a digital service to your document in a future Cool Tip.

That's it.

Enjoy!

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