Monday, June 10, 2024

Excel Hacks: Master Line Breaks and Bullets for Cleaner Spreadsheets

Excel Hacks: Master Line Breaks and Bullets for Cleaner Spreadsheets

Learn how to add line breaks and bullets within Excel cells to make your spreadsheets more organized, readable, and professional. This Cool Tip offers step-by-step instructions to elevate your Excel game.

By Rodger Mansfield, Technology Editor
June 10, 2024


Microsoft Excel
Ever wished your Excel cells could be a bit more like Word documents? 

Tired of cramped, overflowing cells that make your spreadsheets hard to decipher? 

Here's a Cool Tip.  Add line breaks and even bullet points right within individual cells. 

Line breaks and bullets make complex information easier to digest.

Create structured lists or separate different points within a cell and elevate the look of your spreadsheets for presentations or reports.


Here's how to do it.

Adding Line Breaks
  1. Enter the cell where you want to insert a line break.
  2. Click where you want the break to occur.
  3. Press Alt+Enter: This magical shortcut inserts a line break, moving the rest of your text to the next line within the cell.
  4. Alt+Enter creates a "soft return" (within the cell) as opposed to Enter, which moves to the next cell.
Adding Bullets

There are a few ways to add bullets:

The Symbol Menu:
  1. Place your cursor where you want the bullet.
  2. Go to the "Insert" tab, then click "Symbol."
  3. In the character code box, type "2022" or "159".  


fig. 1 - Insert Bullet with code 2022

The Symbol Menu - Wingdings:
  1. Go to the "Insert" tab, then click "Symbol."
  2. In the "Font" dropdown, choose a font like "Wingdings" or "Symbol."
  3. Find the bullet symbol you like and click "Insert."

fig. 2 - Insert Bullet with Wingding Symbol

Keyboard Shortcut
  1. If you have a numeric keypad on the right side of your keyboard, press ALT+7 for a bullet.

Copy and Paste: 
  1. Copy a bullet (•) from another source (e.g., Word) and paste it into your cell.

To make sure your line breaks and bullets are visible, you'll need to enable text wrapping:
  1. Right-click the cell.
  2. Choose "Format Cells."
  3. In the "Alignment" tab, check the box for "Wrap Text".

By mastering line breaks and bullets in Excel, you unlock a simple yet powerful way to organize information, enhance readability, and add a touch of professionalism to your spreadsheets. 

With a little practice, you'll be creating well-structured, visually appealing data presentations in no time.

Did these tips revolutionize your Excel workflow? Got any other favorite formatting tricks? 

Share your thoughts and experiences in the comments below!


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Rodger Mansfield, a seasoned tech expert, is the mastermind behind OneCoolTip where he serves as both writer and editor. With a keen eye for simplifying complex tech, Rodger delivers practical advice that empowers readers to navigate the digital world with confidence. Dive into OneCoolTip for a treasure trove of savvy tips and tricks that keep you one step ahead in tech.


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