One Cool Tip .com: Gmail

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Wednesday, July 19, 2023

How to Set It Up and Use Google Chrome Enhanced Protection

Are you concerned about your online security?

Are you tired of being bombarded with phishing emails and malicious websites?

Do you want to protect your computer from malware and other online threats?

If so, here's a Cool Tip: Google Chrome Enhanced Protection feature.

Enhanced Protection is the strongest level of Safe Browsing protection that Google Chrome offers.

It enables more advanced detection techniques that adapt quickly as malicious activity evolves.

This enhanced protection also protects users who use Google's email service, Gmail.

How to Set Up Google Chrome Enhanced Protection

Open Google Chrome.
Click the three dots in the top right corner of the browser window.
Select Settings.
Scroll down to the Privacy and Security section.
Select Security.
Under Safe Browsing select Enhanced protection.

fig. 1 - Google Chrome Enhanced Protection

Cool Tip: You can go to the setting here: myaccount.google.com/account-enhanced-safe-browsing

Once you have set up Google Chrome Enhanced Protection, it will automatically protect you from visiting malicious websites and downloading dangerous files.

However, there are a few things you can do to further enhance your security:

Be careful about what links you click on. If you are not sure whether a link is safe, don't click on it.
Keep your software up to date. Software updates often include security patches that can help protect your computer from malware.
Use a strong password manager. A password manager can help you create and store strong passwords for all of your online accounts.

Google Chrome Enhanced Protection is a valuable tool that can help protect you from online threats.

Enjoy!

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Thursday, June 15, 2023

How to Write Better Emails with Gmail's New Help Me Write Feature

Do you need help getting started writing an email?

Are you tired of spending hours crafting the perfect email?

Do you wish there was a way to get help writing emails that are clear, concise, and professional?

Here's a Cool Tip: Gmail's new Help Me Write feature.

Google has started rolling out its new AI feature to testers in Google Labs.

The feature is available on the web and the iPhone and Android apps.

And you can sign up to get in on the new AI fun.

Here's how.

Go to labs.google.com
Sign up to join the Google Workspace waitlist.

That's it!

You'll get an email when you can use the latest test version of Gmail with Help Me Write.

So let's take a closer look at how this new AI feature works.

When you start to compose an email, you can choose the Help Me Write icon.

Then tell Gmail what you want to write.

This is called a "prompt".

fig.1 - Gmail Help Me Write Feature

In this case, I entered "resume cover letter"

Google did its magic and filled in the email with a draft resume cover letter.

Of course, this is a draft and needs to be edited.

Other prompt ideas include:

“A thank you letter for my job interview”
“A birthday invitation for my 7-year-old's party”
“Ask my friend for restaurant recommendations in New York City”

Cool Tips:

To generate more precise text, include your ideal recipient, atopic, and the tone you want to convey in your prompt.

For example: "An apology to my child's teacher for his behavior."

You can try several times to get a draft that you like.
To submit a different prompt, click Close and enter a new prompt.

This is a great example of how AI can be used to assist users in composing emails.

Google has not released a launch date for this new feature to all users.

Until then, try joining the Google Labs test and play with this new tool.

Enjoy!

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Sunday, June 11, 2023

How to Unsubscribe from Emails in Gmail

Do you ever feel like your inbox is overflowing with unwanted emails?

If so, you're not alone.

Millions of people receive unwanted emails every day.

These emails can be a nuisance, and they can also take up valuable space in your inbox.

Fortunately, there's a Cool Tip if you use Google's email service, Gmail.

Unsubscribe.

Gmail makes it easy to unsubscribe from emails you no longer want to receive.

Here's how to unsubscribe via the web:

Go to mail.google.com.
Open the email you want to unsubscribe from.
Look for the Unsubscribe link near the sender's information.

fig. 1 - Gmail Unsubscribe

Click on the Unsubscribe link.
You'll be taken to a page where you can confirm that you want to unsubscribe.
Click on the Unsubscribe button again.

fig. 2 - Gmail Unsubscribe Confirmation

When using the mobile Gmail app, open the email and select the three dots in the top corner. Then select Unsubscribe from the dropdown list.

That's it!

You'll no longer receive emails from that sender.

If you have any unwanted emails in your Gmail inbox, don't hesitate to unsubscribe from them.

It's a quick and easy way to keep your inbox clutter-free.

Enjoy!

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Wednesday, April 19, 2023

How to Use Gmail Search Operators to Find Your Emails

Do you need to find all of your Gmail messages older than a year?

Or maybe you remember the email you want is within the past year.

Or maybe just a few months ago.

Perhaps you want to review them.

Or even remove them to clear up space in your Gmail account.

Here's a Cool Tip: Use these special search operators to find them.

Here's how:

Go to gmail.com
To find email messages older than or newer than 1 year.
Click in the search bar

Enter older_than:1y or newer_than:1y

Note: You can also enter other search words after the older_than:1y operator.

For example, older_than:1y Google or newer_than:1y Google
This will return emails older (or newer) than 1 year that contain the word Google.

Pro Cool Tips:

Change the 1 to any number to go even further back for older_than:1y or newer with newer_than:1y.
Change the y to m to look at months instead of years
And you can change the y to d to look at days instead of years

But wait, there's more!

Click the search setting icon to the right of the search box to bring up even more advanced search options.

Just enter your advanced search criteria and click Search.

And finally, Gmail has many other search operators you can use to find your important emails.

Check them out!

What you can search by	Search operator & example
Specify the sender	`from:` Example: `from:amy`
Specify a recipient	`to:` Example: `to:david`
Specify a recipient who received a copy	`cc:` `bcc:` Example: `cc:david`
Words in the subject line	`subject:` Example: `subject:dinner`
Messages that match multiple terms	`OR` or `{ }` Example: `from:amy OR from:david` Example: `{from:amy from:david}`
Remove messages from your results	`-` Example: `dinner -movie`
Find messages with words near each other. Use the number to say how many words apart the words can be Add quotes to find messages in which the word you put first stays first.	`AROUND` Example: `holiday AROUND 10 vacation` Example: `"secret AROUND 25 birthday"`
Messages that have a certain label	`label:` Example: `label:friends`
Messages that have an attachment	`has:attachment` Example: `has:attachment`
Messages that have a Google Drive, Docs, Sheets, or Slides attachment or link	`has:drive` `has:document` `has:spreadsheet` `has:presentation` Example: `has:drive`
Messages that have a YouTube video	`has:youtube` Example: `has:youtube`
Messages from a mailing list	`list:` Example: `list:info@example.com`
Attachments with a certain name or file type	`filename:` Example: `filename:pdf` Example: `filename:homework.txt`
Search for an exact word or phrase	`" "` Example: `"dinner and movie tonight"`
Group multiple search terms together	`( )` Example: `subject:(dinner movie)`
Messages in any folder, including Spam and Trash	`in:anywhere` Example: `in:anywhere movie`
Search for messages that are marked as important	`is:important` `label:important` Example: `is:important`
Starred, snoozed, unread, or read messages	`is:starred` `is:snoozed` `is:unread` `is:read` Example: `is:read is:starred`
Messages that include an icon of a certain color	`has:yellow-star` `has:blue-info` Example: `has:purple-star`
Recipients in the cc or bcc field	`cc:` `bcc:` Example: `cc:david` Note: You can't find messages that you received on bcc.
Search for messages sent during a certain time period	`after:` `before:` `older:` `newer:` Example: `after:2004/04/16` Example: `after:04/16/2004` Example: `before:2004/04/18` Example: `before:04/18/2004`
Search for messages older or newer than a time period using d (day), m (month), and y (year)	`older_than:` `newer_than:` Example: `newer_than:2d`
Search by email for delivered messages	`deliveredto:` Example: `deliveredto:username@gmail.com`
Messages in a certain category	`category:primary category:social category:promotions category:updates category:forums category:reservations category:purchases` Example: category:updates
Messages larger than a certain size in bytes	`size:` Example: `size:1000000`
Messages larger or smaller than a certain size in bytes	`larger:` `smaller:` Example: `larger:10M`
Results that match a word exactly	`+` Example: `+unicorn`
Messages with a certain message-id header	`Rfc822msgid:` Example: `rfc822msgid:200503292@example.com`
Messages that have or don't have a label	`has:userlabels` `has:nouserlabels` Example: `has:nouserlabels` Note: Labels are only added to a message, and not an entire conversation.

Note: When using numbers as part of your query, a space or a dash (-) will separate a number while a dot (.) will be a decimal. For example, 01.2047-100 is considered 2 numbers: 01.2047 and 100.

Source: Gmail.com

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Tuesday, March 21, 2023

How to Use Gmail Confidential Mode: A Step-by-Step Guide

Gmail is one of the most popular email services in the world, with millions of users relying on it for their personal and professional communication needs.

Here's a Cool Tip about one of its most useful features: Confidential Mode.

This feature allows you to send emails with an extra layer of security and privacy, ensuring that your sensitive information stays confidential.

With this Cool Tip, we’ll explain how to use Gmail confidential mode in a step-by-step guide.

Log in to your Gmail Account

The first step is to log in to your Gmail account.

If you don't have an account, create one by visiting the Gmail website and following the prompts.

Compose a New Email

Once you are logged in, click on the Compose button to start writing a new email.

Enable Confidential Mode

In the bottom of the compose window, you will see a small lock with a clock icon. Click on it to enable confidential mode.

Set Expiration Date and Passcode

Once you have enabled confidential mode, you can set an expiration date for the email and a passcode that the recipient will need to enter to open the email.

The expiration date ensures that the email self-destructs after a certain amount of time, while the passcode ensures that only the intended recipient can access the email.

Add Recipients and Subject

After setting the expiration date and passcode, select Save.

Add the recipient's email address and subject of the email, just like you would for a regular email.

Write Your Message

Write your message in the body of the email, as you would for a regular email.

Send the Email

Once you have written your message, click on the "Send" button to send the email.

Revoke Access (Optional)

If you want to revoke access to the email before the expiration date, open the email in your Sent folder and click the Remove Access button.

So next time you need to send sensitive information via email, remember to use confidential mode!

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Thursday, March 9, 2023

How to Use Gmail's Snooze Feature to Stay on Top of Your Inbox

Sometimes you just need to hit the snooze button.

And with this Cool Tip Gmail feature, you can.

Managing your email inbox can be a daunting task, especially when you have to sort through dozens, if not hundreds of emails every day.

Fortunately, Gmail's snooze feature can help you stay on top of your inbox by allowing you to temporarily remove emails from your inbox and bring them back at a later time.

Here's how to do it.

Find the email that you want to snooze.
Hover over the far-right side of the subject line for the email in the Index.

Click on the snooze button, which looks like a clock icon, located at the right of the subject line. .
Choose when you want to snooze the email by selecting one of the preset options such as "Tomorrow," "This weekend," "Next week," or "Pick date & time."
If you choose the "Pick date & time" option, select the date and time when you want the email to reappear in your inbox.
Click on "Save" to confirm.

Once you snooze an email, it will disappear from your inbox and be archived.

However, it will reappear in your inbox at the time you specified.

You can also find the Snooze clock at the top of an email when you open it.

Using Gmail's snooze feature can help you stay organized and reduce email overload.

By snoozing emails to a later time or date, you can reduce clutter, prioritize emails, avoid forgetting important messages, and stay focused on the task at hand.

So, if you haven't tried this feature yet, give it a go and see how it can help you stay on top of your inbox.

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Tuesday, December 8, 2015

How to Use the New Google Calendar Reminders to Help Remember to Get Things Done

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The Google Calendar is a great tool to keep yourself organized with scheduled events.

But sometimes you need to have a list for longer term objectives.

A new feature, Reminders, will help solve this issue.

Available now for Android and iPhone mobile apps and soon for the web, Reminders can be set using the app or via voice with Google Now.

You can download the iPhone mobile app HERE and the Google Android mobile app HERE.

To use the Reminders, open the Google Calendar app, click the large red circle with the +, and then set your new reminder.

You can also set a reminder using Google Now, "Ok, Google, set reminder to write awesome Cool Tips".

That's it! Enjoy.

Check out the Google video for more information.

-

or click this link: https://youtu.be/cPuvf2lzZMY

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Thursday, December 3, 2015

How to Back Up Gmail Contacts

Are your Gmail contacts backed up?

Didn't think so.

If all of your contacts just disappeared one day, would this be a disaster? Names, addresses, phone numbers, birth dates, and anniversaries for hundreds or thousands of your contacts? Poof! All gone.

For many people, contacts are central to keeping an organized life. Especially since this central source is synced with phones and other mobile devices.

We put our trust in Google. But we should hedge our bets by having secure backed-up information, just in case.

Here's how to export your contacts. Note: if you are using the "preview version" of contacts, you'll need to go to the older version to export your contacts. Look for the link int he lower left.

Sign in to Gmail.
At the top, click Gmail > Contacts.
Click More > Export...

Select the group of contacts or All contacts to export
Select the data format of your export.
To transfer contacts between Google Accounts, use the Google CSV format. Select this format as your primary backup for your Gmail contacts. Note: To ensure you can export your data to other applications such as Outlook, do a second export and select the Outlook CSV format.
Click Export.
Choose Save to Disk > OK.
Select a location and file name to save your file, and click OK.

That's it.

And be sure to backup your exported file as well to a CD, digital drive or cloud-based service such as Dropbox or Google Drive.

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