Microsoft Excel for the Web Now Lets You Share Links to Sheet Views
A new feature in Excel for the web makes collaboration easier—now you can share direct links to Sheet Views, allowing colleagues to see exactly the data you need them to focus on, without altering the original file.
By Rodger Mansfield, Technology Editor
June 16, 2025
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Here's a Cool Tip: Use the New View Share in Excel for the Web.
Instead of frustrating back-and-forths or duplicate spreadsheets, Microsoft has introduced Sheet View sharing, a simple way to preserve custom views while keeping the original data intact.
This new sharing option is a game-changer for teams working on large datasets, educators analyzing grades, and business users managing reports.
No more wondering, "Did someone mess up my filters again?"
What You’ll Gain
- Save Time – Share precise views without manually setting filters.
- Reduce Clutter – No more duplicate spreadsheets for different team perspectives.
- Boost Collaboration – Ensure clarity while preserving original data.
Step-by-Step Instructions: How to Share Links to Sheet Views
Here's how to do it.
On Web
- Open Excel for the web, excel.cloud.microsoft.
- Load your workbook.
- Click on the View tab and create a Sheet View (or use an existing one).
- Right-click any cell or the sheet tab.
- Select Copy Link to Sheet View.
- Paste and share the link via email, Teams, or a document.
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fig. 1 - Share Direct Links - Microsoft Excel for the Web |
On iOS & Android (Coming Soon)
- Microsoft is expected to roll out this feature for mobile users later in 2025. Stay tuned for updates.
Pros and Cons
Pros:
- Maintains individual work views without disrupting others.
- Streamlines reporting and data review workflows.
- Makes collaboration easier in shared workbooks.
Cons:
- Currently only available on Excel for the web—desktop Excel does not support direct Sheet View sharing yet.
- Mobile support is pending.
Configuration Guide
Navigate to File > Options > Advanced Settings.
Check whether Sheet View Sharing is enabled (it’s on by default).
If needed, adjust permissions in OneDrive or SharePoint for external collaborators.
Who Can Use This Feature?
This update is available to Microsoft 365 subscribers using Excel for the web.
Enterprise and education users can also access it in OneDrive or SharePoint environments.
Score
Value: Does this improve productivity or solve a real problem? Score: 9/10
Usability: Is it intuitive and easy to use without training? Score: 8/10
Wow Factor: Is it innovative or delightfully unexpected? Score: 7/10
Total Score: 24/30 👍 Good
Key Takeaways
- Excel’s Sheet View sharing ensures filtered data remains intact while enabling focused collaboration. The feature is currently web-only, with mobile support expected soon.
- Ideal for business teams, educators, and project managers managing complex workbooks.
Try It Yourself!
Need to share a specific Excel view without disrupting your workbook?
Give Sheet View sharing a try today.
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