Boost Your Excel Productivity with this Cool Status Bar Tip!

Boost Your Excel Productivity with this Cool Status Bar Tip!

Unleash the hidden power of Excel's status bar to instantly calculate and analyze your data, boosting your productivity with quick insights. Learn how to customize it for even faster access to key information.

By Rodger Mansfield, Technology Editor

April 28, 2025 (originally published April 24, 2023)

Are you looking for ways to improve your Excel productivity and efficiency? 

Check out this very Excel Cool Tip.

The status bar in Excel is a powerful tool that can help you quickly calculate and analyze data. 

It displays a variety of information about your worksheet, including the average, count, and sum of selected cells.

Here's how to do it.

1. Select the range of cells you want to analyze.
2. Look at the status bar at the bottom of the window to see the average, count, and sum of these cells.
3. To quickly change the workbook view, use the three view shortcuts on the status bar.
4. You can also customize your status bar by right-clicking anywhere on it 
5. Select the items you want to see.  
6. For example, minimum and maximum.

fig.1 Microsoft Excel Status Bar

fig. 2 Customize Microsoft Excel Status Bar

That's it!

READ MORE

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• Unlock the Power of Your Data: Master the Microsoft Excel Data Filter in Just a Few Easy Steps!
• More Microsoft Excel Cool Tips

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Rodger Mansfield, a seasoned tech expert, is the mastermind behind www.OneCoolTip.com where he serves as both writer and editor. With a keen eye for simplifying complex tech, Rodger delivers practical advice that empowers readers to navigate the digital world with confidence. Dive into www.OneCoolTip.com for a treasure trove of savvy tips and tricks that keep you one step ahead in tech.

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Copyright © 2008-2025 | www.OneCoolTip.com | All Rights Reserved

Inspect Hidden Data in Microsoft 365 Documents to Protect Your Privacy

Inspect Hidden Data in Microsoft 365 Documents to Protect Your Privacy

Learn how to use Microsoft 365's Document Inspector to identify and remove hidden data and personal information from your files, ensuring privacy and professionalism when sharing documents.

By Rodger Mansfield, Technology Editor 

April 21, 2025

Are Your Documents Giving Away More Than You Think?

When sharing documents, presentations, or workbooks, have you ever wondered what hidden data might be lurking beneath the surface? 

From personal information to invisible content, these details can compromise your privacy or professionalism. 

Here's a Cool Tip:  Use Document Inspector.

Microsoft 365's Document Inspector is here to help you uncover and remove these hidden elements, ensuring your files are clean and secure before sharing.

Here's A Closer Look at Excel's Game-Changing Value Tokens

Here's A Closer Look at Excel's Game-Changing Value Tokens

Value Tokens in Excel are here to revolutionize how users work with rich data types. Learn what this innovative feature is, how it works, and why it could transform your data management experience.

By Rodger Mansfield, Technology Editor 

April 7, 2025

What if working with complex data in Excel could be as intuitive as recognizing an icon? 

For decades, Excel has been the go-to tool for spreadsheet enthusiasts and data analysts alike. 

Yet, juggling intricate data types like geography, currencies, and stocks often felt like decoding a puzzle. 

Here's a Cool Tip:  Look for the NEW Microsoft Excel Value Tokens.

Excel's Value Tokens—is a new feature designed to simplify, streamline, and elevate your data experience. 

Curious how this innovation works and what it means for you? Let’s dive in.

What Are Value Tokens and Why Do They Matter?

Value Tokens are Microsoft's latest advancement in Excel, aimed at visually distinguishing rich data types in spreadsheets. 

Represented by small icons or color-coded backgrounds, these tokens serve as intuitive visual cues, indicating data categories like locations, currencies, or stock information. 

Available on Excel for Windows Version 2502 (Build 18623.20020) and later, Value Tokens take usability to a new level by reducing ambiguity and speeding up workflows.

Boost Productivity in Style by Adding Icons in Microsoft 365 Apps

Boost Productivity in Style by Adding Icons in Microsoft 365 Apps

Learn how to supercharge your Microsoft 365 experience by incorporating icons into your Word, Excel, PowerPoint, and more. This step-by-step guide offers insight into the feature's benefits, limitations, and real-world uses.

By Rodger Mansfield, Technology Editor 

March 24, 2025

Make Your Documents Pop!

Did you know that adding the right visuals to your documents can improve information retention? 

Here's a Cool Tip:  Use the 'Insert Icons' Feature in Microsoft 365 Apps!

Microsoft 365's "Insert Icons" feature helps you do with a library of ready-to-use, customizable icons. 

Whether it's a business presentation or classroom project, discover how a simple icon can make all the difference.

Understanding Microsoft 365's Icons Feature

The "Insert Icons" feature enables users to incorporate high-quality vector graphics directly into their Word, Excel, PowerPoint, or Outlook files. 

Boost Efficiency with Excel's Binary Workbook Format (.xlsb)

Boost Efficiency with Excel's Binary Workbook Format (.xlsb)

Discover the power of Microsoft Excel’s Binary Workbook (.xlsb) format. Learn how this hidden gem can dramatically improve file performance, reduce size, and streamline efficiency.

By Rodger Mansfield, Technology Editor

March 16, 2025

What if a simple file format change could supercharge your Microsoft Excel experience? 

Here's a Cool Tip:  Use Microsoft Excel's .xlsb file format.

Excel’s .xlsb file format is often overlooked, but its advantages are game-changing for anyone managing large datasets or working on complex spreadsheets. 

Whether you’re struggling with slow-loading files or storage limitations, this Cool Tip walks you through the why and how of adopting the .xlsb format.

New Text Functions in Excel: REGEXTEST, REGEXEXTRACT, and REGEXREPLACE

New Text Functions in Excel: REGEXTEST, REGEXEXTRACT, and REGEXREPLACE

Explore the new text functions in Excel—REGEXTEST, REGEXEXTRACT, and REGEXREPLACE—that are revolutionizing text analysis and manipulation. Learn how these functions can enhance your productivity and streamline your data processing tasks.

By Rodger Mansfield, Technology Editor 

February 24, 2025

In the realm of data analysis, Excel has long been a trusted ally for professionals across various industries. 

Here's a Cool Tip:  Try the new Regex text functions in Excel.

With the introduction of new text functions—REGEXTEST, REGEXEXTRACT, and REGEXREPLACE—Excel is poised to elevate its capabilities even further. 

These functions leverage the power of regular expressions (regex) to simplify complex text operations, making data manipulation more efficient and precise.

What are These New Text Functions?

Regular expressions, or regex, are sequences of characters that define search patterns, commonly used for string searching and text parsing. 

Unlock Excel's Trace Precedents Feature

Unlock Excel's Trace Precedents Feature

Learn how to use Microsoft Excel's Trace Precedents feature to navigate complex spreadsheets with ease. Enhance your productivity with step-by-step instructions, real-world examples, and expert tips.

By Rodger Mansfield, Technology Editor

February 3, 2025

Struggling to untangle complex Excel formulas? 

Want to see exactly which cells influence your calculations?

Here's a Cool Tip:  Use Excel's 'Trace Precedents' feature.

Excel's Trace Precedents feature is here to rescue you from this digital maze. 

Whether you're auditing spreadsheets or simply aiming to enhance your efficiency, understanding and leveraging this tool can revolutionize your Excel experience.

Trace Precedents is an Excel feature that visually maps the relationship between formulas and their precedent cells. 

By highlighting the cells that influence a particular formula, users can quickly trace the origins of any data discrepancies or errors.

Stale Value Formatting in Excel for Windows: The Ultimate Productivity Booster

Stale Value Formatting in Excel for Windows: The Ultimate Productivity Booster

Discover how the new Stale Value Formatting feature in Excel for Windows can help streamline your data management processes and increase productivity by identifying stale values needing recalculation.

By Rodger Mansfield, Technology Editor 

January 27, 2025

Imagine this: you're knee-deep in a complex Excel spreadsheet, juggling dozens of formulas and datasets. 

Suddenly, you realize some of your data hasn't updated correctly, leading to potential errors and wasted time. 

Sound familiar? 

Here's a Cool Tip:  Look for the Stale Value Formatting.

Fortunately, Microsoft has introduced a game-changing feature to alleviate this common headache—Stale Value Formatting in Excel for Windows.

Stale Value Formatting is a powerful new feature designed to enhance data accuracy by visually indicating which cells contain stale values that require recalculation. 

Python in Microsoft Excel: A Game Changer for Data Enthusiasts

Python in Microsoft Excel: A Game Changer for Data Enthusiasts

Discover the revolutionary integration of Python in Microsoft Excel, empowering users to perform advanced data analysis effortlessly. Learn how to leverage this powerful tool to streamline workflows and enhance productivity.

By Rodger Mansfield, Technology Editor

January 13, 2025

Have you ever wished for a more powerful way to analyze your data directly within Excel? 

Here's a Cool Tip:  Use Python in Microsoft Excel.

Microsoft has now integrated Python into Excel, bridging the gap between advanced data analytics and familiar spreadsheet functionality. 

This integration is not just a minor update—it's a significant leap forward for anyone who relies on data for decision-making.

Python is renowned for its robust data manipulation and analysis capabilities. 

By incorporating Python into Excel, Microsoft has effectively combined the best of both worlds. 

Top Microsoft 365 Cool Tips in 2024

Top Microsoft 365 Cool Tips in 2024

Discover the most popular Cool Tips for Microsoft 365 this past year, enhancing your productivity and efficiency with Word, Excel, and PowerPoint. From link previews in Word to transforming handwriting in Excel, and unlocking the full potential of your presentations with Copilot Pro in PowerPoint, these tips are a must-know for any Microsoft 365 user.

By Rodger Mansfield, Technology Editor 

January 6, 2025

Ever found yourself tangled in a web of endless links while drafting a document? 

Or struggled to make your handwritten notes digitally editable? 

And how about making your presentations stand out with advanced AI features? 

Here's a Cool Tip:  Check out these popular Cool Tips for Word, Excel and PowerPoint.

Welcome to the world of Microsoft 365, where innovation meets productivity. 

Discover the New Copilot Prompt Gallery in Microsoft 365

Discover the New Copilot Prompt Gallery in Microsoft 365

Unleash the full potential of Microsoft 365 Copilot with the new Prompt Gallery, designed to help you discover, save, and share your favorite prompts.

By Rodger Mansfield, Technology Editor 

December 31, 2024

Have you ever found yourself wishing for a more organized way to manage and share your favorite Copilot prompts? 

Here's a Cool Tip:  Use the new Copilot Prompt Gallery in Microsoft 365.

The new Copilot Prompt Gallery in Microsoft 365 is here to make that wish come true! 

The Copilot Prompt Gallery is a comprehensive repository that provides users with access to a catalog of Copilot prompts created by Microsoft. 

Compose Texts Using '&' in Microsoft Excel: A Simple Yet Powerful Formula

Compose Texts Using '&' in Microsoft Excel: A Simple Yet Powerful Formula

Learn how to efficiently combine text in Excel using the '&' formula to streamline your data management tasks.

By Rodger Mansfield, Technology Editor 

November 25, 2024

Ever struggled with fragmented data in Excel? 

Whether you're dealing with split names or segmented product information, combining text in Excel can seem daunting. 

Here's a Cool Tip: Use The '&' Operator. 

The '&' operator in Excel is used to concatenate, or join, text from different cells. 

This is particularly useful when working with datasets that store information in separate columns, such as first and last names or product codes and descriptions. 

By using the '&' operator, you can create more readable and organized data without the need for complex formulas or external tools.

Here's how to do it.

1. Start by opening the workbook that contains the data you want to combine.
2. Click on the cell where you want the combined text to appear.
3. Type the formula =A2&" "&B2, replacing A2 and B2 with the cells you want to combine.
4. Hit Enter to see the combined text in the selected cell.
5. Drag the fill handle to copy the formula to adjacent cells if you need to combine text in multiple rows.

fig. 1 - Use & in Microsoft Excel to Combine Cells

Consider a scenario where you have a list of employees with their first names in column A and last names in column B. 

Using the '&' operator, you can combine these into a full name in column C, making your data more readable and useful for reports or mail merges.

Add Space Between Texts: Ensure to include spaces in your formula like this: =A2&" "&B2.

Mastering the '&' operator in Excel can significantly streamline your data management tasks, making it easier to work with fragmented data. 

By integrating this simple formula into your workflow, you can save time and enhance the readability of your datasets.

Have you tried using the '&' operator in Excel? 

Share your experiences in the comments below, and don’t forget to share this article on social media to help others improve their Excel skills!

READ MORE

• How to 'Clean Data' with Copilot in Excel
  
• How to Use the Accessibility Checker in Microsoft 365 to Create Inclusive Content
  
• How to Master 'Show Changes' in Microsoft Excel
  

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Subscribe to the FREE OneCoolTip Newsletter.

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X: https://x.com/OneCoolTip    Threads:   https://www.threads.net/@onecooltip

Do you have a Cool Tip or question? Email us at onecooltip.com@gmail.com

Rodger Mansfield, a seasoned tech expert, is the mastermind behind www.OneCoolTip.com where he serves as both writer and editor. With a keen eye for simplifying complex tech, Rodger delivers practical advice that empowers readers to navigate the digital world with confidence. Dive into www.OneCoolTip.com for a treasure trove of savvy tips and tricks that keep you one step ahead in tech.

One Cool Tip

http://www.onecooltip.com

Cool Tech Tips for a Cooler Life!

#Excel @msexcel #ExcelTips #DataManagement #Productivity #ExcelFormulas 

#TechTips #TechGuide #OneCoolTip @OneCoolTip 

Copyright © 2008-  2024 | www.OneCoolTip.com | All Rights Reserved

How to 'Clean Data' with Copilot in Excel

How to Clean Data with Copilot in Excel

Discover how to effortlessly clean your data with Copilot in Excel, ensuring accuracy and consistency in your spreadsheets.

By Rodger Mansfield, Technology Editor

November 11, 2024

Are you tired of spending hours manually correcting data inconsistencies in your Excel sheets? 

What if there was a way to automate this tedious task and ensure your data is always accurate and consistent? 

Here's a Cool Tip:  Use the New 'Clean Data' Feature in Microsoft Excel

 Copilot in Excel is your new best friend for data cleaning!

How to Use the Accessibility Checker in Microsoft 365 to Create Inclusive Content

How to Use the Accessibility Checker in Microsoft 365 to Create Inclusive Content

Learn how Microsoft 365's Accessibility Checker in Word, Excel, and PowerPoint can help you create content that is inclusive and accessible to all users, ensuring compliance and enhancing user experience.

By Rodger Mansfield, Technology Editor

November 4, 2024

Ever wondered if your documents, spreadsheets, or presentations are accessible to all users?

Accessibility isn't just a buzzword—it's a crucial aspect of creating inclusive content that everyone can use, regardless of their abilities. 

Here's a Cool Tip:  Use the Accessibility Checker in Microsoft 365 apps.

With Microsoft 365's Accessibility Checker, you can ensure your content meets accessibility standards and provides a seamless experience for all users.

The Accessibility Checker in Microsoft 365 apps like Word, Excel, PowerPoint, Outlook and OneNote is designed to help users create content that is accessible to everyone, including people with disabilities. 

It scans your documents for potential accessibility issues and offers suggestions on how to fix them. 

This tool is essential for ensuring that your content is usable by a broader audience and compliant with accessibility standards, which is particularly important in professional and educational settings.

Here's how to do it.

1. Open your document in Word, Excel, PowerPoint or OneNote.
2. Go to the Review tab.
3. Click on Check Accessibility. This will open the Accessibility Checker pane on the right side of the screen.
4. Review the findings under Inspection Results. The checker lists any errors and warnings, along with recommendations on how to fix them.
5. Apply the recommended actions to address each issue. Select an issue, view the recommended actions, and apply the fix directly from the pane.

Note: In Outlook, the Accessibility Checker runs automatically in the background when you're composing an email. If the Accessibility Checker detects accessibility issues, a MailTip provides a convenient nudge to review and correct the issues before sending your email.

fig. 1 - Check Accessibility

fig. 2 - Check Accessibility Best Practices

Accessibility Checker helps create content that is accessible to everyone and provides clear instructions and fixes for accessibility issues.

To enable real-time accessibility notifications:

1. Go to File > Options > Accessibility
2. Select the option to show "Keep accessibility checker running while I work."

The Accessibility Checker in Microsoft 365 is a powerful tool for creating inclusive content. 

By ensuring that your documents, spreadsheets, and presentations are accessible to everyone, you can provide a better user experience and meet accessibility standards. 

Using this tool helps create a more inclusive environment, benefiting everyone.

Have you tried using the Accessibility Checker in Microsoft 365? 

Share your thoughts and experiences in the comments below, and don't forget to share this article on your social media to spread the word!

READ MORE

• How to Use Document Modes in Microsoft Word Like a Pro
  
• Streamline Your Day with Outlook's New Meeting Setup Option
  
• Unlock the Google Docs Time Machine
  

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Subscribe to the FREE OneCoolTip Newsletter.

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Do you have a Cool Tip or question? Email us at onecooltip.com@gmail.com

Rodger Mansfield, a seasoned tech expert, is the mastermind behind www.OneCoolTip.com where he serves as both writer and editor. With a keen eye for simplifying complex tech, Rodger delivers practical advice that empowers readers to navigate the digital world with confidence. Dive into www.OneCoolTip.com for a treasure trove of savvy tips and tricks that keep you one step ahead in tech.

One Cool Tip

http://www.onecooltip.com

Cool Tech Tips for a Cooler Life!

#Microsoft365 @microsoft365 #Accessibility #InclusiveContent #Office365

#TechTips #TechGuide #OneCoolTip @OneCoolTip 

Copyright © 2024 | www.OneCoolTip.com | All Rights Reserved

Throwback: Select An Excel Data Set Faster with this Shortcut

Throwback: Select An Excel Data Set Faster with this Shortcut

Speed up your Excel workflow! Learn keyboard shortcuts to quickly select data without relying on your mouse.

By Rodger Mansfield, Technology Editor

September 2, 2024 - First published August 13, 2015

You can select data in Excel faster than just using a mouse and dragging the cursor.

Let your fingers do the selecting.

To select an entire data set, click anywhere inside the data set and then press and hold the CONTROL + SHIFT + * keys.

You can also click in the first cell you want to select and press and hold the Control+Shift and then press an arrow key (Left, Right, Up or Down) to select data in a direction.

How to Master 'Show Changes' in Microsoft Excel

How to Master 'Show Changes' in Microsoft Excel

Discover how the ‘Show Changes’ feature in Microsoft Excel transforms collaboration, allowing you to track edits with precision and ease.

By Rodger Mansfield, Technology Editor

August 19, 2024

Have you ever lost track of changes in a shared Excel document? 

Do you find yourself wondering who altered that crucial figure in your spreadsheet? 

Here's a Cool Tip:  Use Microsoft Excel’s 'Show Changes' feature.

'Show Changes' in Microsoft Excel is a feature that allows users to track and view the most recent edits made to a workbook. 

Transform Your Handwriting into Editable Text with Microsoft 365 Ink to Text Pen

Transform Your Handwriting into Editable Text with Microsoft 365 Ink to Text Pen

Discover the innovative Ink to Text Pen feature in Microsoft 365: Word, Excel, PowerPoint, that seamlessly converts your handwritten notes into digital text, enhancing productivity and creativity.

By Rodger Mansfield, Technology Editor

August 12, 2024

Have you ever wished you could turn your handwritten meeting notes into a polished document with just a few taps? 

Are you looking for a way to bridge the gap between traditional note-taking and the digital world?

Here's a Cool Tip.  Use the Microsoft 365 Ink to Text Pen feature.

Discover Microsoft Excel's Modernized Grid

 Discover Microsoft Excel's Modernized Grid

Discover how the newly released Modernized Grid for Microsoft Excel on the Web transforms your data management with enhanced features and intuitive controls.

By Rodger Mansfield, Technology Editor

August 5, 2024

Have you ever felt limited by the traditional spreadsheet grid? 

Are you ready to experience a level of control and customization in Excel that was previously unimaginable?

Here's a Cool Tip.  Use the improved grid features in Microsoft Excel on the web.

Microsoft Excel on the web is a powerful online version of the popular Excel spreadsheet software. 

Future-Proof Your Files: Why Microsoft 365’s ODF 1.4 Update Matters

Future-Proof Your Files: Why Microsoft 365’s ODF 1.4 Update Matters

Discover how the latest update to Microsoft 365 apps enhances cross-platform collaboration by supporting OpenDocument Format 1.4, ensuring seamless document compatibility and user productivity.

By Rodger Mansfield, Technology Editor

July 22, 2024

Have you ever faced the frustration of incompatible document formats disrupting your workflow? 

Are you seeking a solution that bridges the gap between different productivity software? 

Here's a Cool Tip.  Microsoft 365 apps now save to Open Document Format 1.4.

Microsoft 365’s latest update is here to revolutionize the way we handle documents.

Inserting Checkboxes in Excel: A Comprehensive Guide

Inserting Checkboxes in Excel: A Comprehensive Guide

Learn how to add interactive checkboxes to your Excel spreadsheets for better data management and user-friendly forms.

By Rodger Mansfield, Technology Editor

July 1, 2024

Have you ever needed a quick way to track tasks, create to-do lists, or collect survey responses within an Excel workbook? 

Here's a Cool Tip.  Use the new "checkbox" feature in Excel.

Microsoft recently introduced Excel checkboxes.

They are great for checklists, managing tasks and visualizing your data at a glance. 

With just a few clicks, you can insert checkboxes into any cell, making your spreadsheets more dynamic and user-friendly.