How to Use Google Keep to Stay Organized and Productive

How to Use Google Keep to Stay Organized and Productive

Tired of scattered notes and forgotten tasks? This Cool Tip unveils the power of Google Keep, showing you how to use its intuitive features to effortlessly organize your life and boost your productivity. Learn how to capture ideas instantly, categorize them effectively, set timely reminders, and even collaborate seamlessly with others.

By Rodger Mansfield, Technology Editor

May 10, 2025 (Originally published May 9, 2023)

How many times have you forgotten an important appointment? 

Lost track of a great idea? 

Or had to scramble to find a piece of information you needed?

If you answered "more times than I can count," you're not alone.

The good news is that there's a Cool Tip: Google Keep.

Google Keep is a free note-taking app that is available on all major platforms, including Android, iOS, Windows, and macOS. 

It is a great way to keep track of your thoughts, ideas, and to-do lists. 

Google Keep is simple to use and has a variety of features that make it a powerful note-taking tool.

Here are some of the things you can do with Google Keep:

• Create text notes, lists, and drawings.
• Add color coding, labels, and reminders to your notes.
• Share notes with others.
• Set up a location reminder so that you get notified when you arrive at a certain place.
• Integrate Google Keep with other Google apps, such as Gmail and Calendar.

fig. 1 Google Keep

Here is a quick tutorial on how to use Google Keep:

1. To create a note, open the Google Keep app (or online at keep.google.com) and tap the + button in the bottom right corner.
2. Enter your note in the text field.
3. To add a list, tap the List button.
4. To add a drawing, tap the Drawing button.
5. To color code your note, tap the three dots in the top right corner and select Color.
6. To add a label to your note, tap the three dots in the top right corner and select Label.
7. To add a reminder to your note, tap the three dots in the top right corner and select Reminder.
8. To share your note with others, tap the three dots in the top right corner and select Share.
9. To archive your note, tap the three dots in the top right corner and select Archive.

Here are some tips for using Google Keep:

• Use color coding to organize your notes.
• Use labels to group your notes together.
• Add reminders to your notes so that you don't forget about them.
• Share your notes with others so that you can collaborate on projects.
• Use the Google Keep Chrome extension to take notes on the web.
• Use the Google Keep widget on your Android or iOS device to quickly add notes.

Google Keep is a powerful note-taking tool that is easy to use. 

With its variety of features, Google Keep can help you stay organized and productive.

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Rodger Mansfield, a seasoned tech expert, is the mastermind behind www.OneCoolTip.com where he serves as both writer and editor. With a keen eye for simplifying complex tech, Rodger delivers practical advice that empowers readers to navigate the digital world with confidence. Dive into www.OneCoolTip.com for a treasure trove of savvy tips and tricks that keep you one step ahead in tech.

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Blob Opera: Google's AI-Powered Musical Playground

Blob Opera: Google's AI-Powered Musical Playground

Discover how Google's Blob Opera transforms opera into an interactive, AI-driven experience, making music creation accessible and entertaining for everyone.

By Rodger Mansfield, Technology Editor

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What if you could compose and perform a four-part opera without any musical training? 

Here's a Cool Tip: Blob Opera!

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Simplify Your Search: How Google's New iOS Feature Streamlines Your Mobile Experience

Simplify Your Search: How Google's New iOS Feature Streamlines Your Mobile Experience

The Google iOS app just got a whole lot more user-friendly! The new Simplify feature is designed to cut through the clutter and bring you the information you need, faster than ever.

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Ever stumbled upon a web article filled with technical jargon that left you scratching your head? 

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Hear Everything, Miss Nothing: Master Windows 11 Live Captions

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Windows 11's Live Captions feature brings real-time, on-device transcription to all audio sources, enhancing accessibility and productivity for users across various scenarios.

By Rodger Mansfield, Technology Editor

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Have you ever struggled to catch every word in a video, webinar, or live meeting? 

Or wished you could follow along with audio content in a noisy environment? 

Here's a Cool Tip:  Use Windows 11 Live Captions.

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Apple Snapshot: Your One-Stop Hub for Celebrity Content Across Apple Services

Discover how Apple’s new Snapshot platform centralizes your favorite stars’ content from Apple Music, TV, and Podcasts into one sleek, interactive experience.

By Rodger Mansfield, Technology Editor

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What if you could explore everything about your favorite celebrities—movies, music, podcasts—all in one place?

Here's a Cool Tip:  Try Apple Snapshot.

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This initiative aims to streamline the user experience by providing a unified location to access media associated with popular figures.

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Rodger Mansfield, a seasoned tech expert, is the mastermind behind www.OneCoolTip.com where he serves as both writer and editor. With a keen eye for simplifying complex tech, Rodger delivers practical advice that empowers readers to navigate the digital world with confidence. Dive into www.OneCoolTip.com for a treasure trove of savvy tips and tricks that keep you one step ahead in tech.

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Unlock Your Productivity Potential: A Deep Dive into Google Docs' Enhanced Templates

Unlock Your Productivity Potential: A Deep Dive into Google Docs' Enhanced Templates

Google Docs has significantly expanded its template offerings, providing users with a powerful toolkit to streamline document creation and boost productivity. This Cool Tip explores these enhanced templates.

By Rodger Mansfield, Technology Editor

May 5, 2025

How much time do you spend staring at a blank document, wrestling with formatting and structure before you even begin writing? 

In today's fast-paced digital landscape, efficiency is paramount, and the ability to quickly create professional-looking documents can be a game-changer. 

Here's a Cool Tip:   Try the New Google Docs Templates.

Google Docs, a cornerstone of Google Workspace, has been quietly bolstering its template library, offering a wealth of pre-designed documents to kickstart your projects. 

Google Docs templates are pre-formatted document layouts designed for various purposes, ranging from resumes and cover letters to project proposals and meeting notes. 

These templates provide a ready-made structure, complete with suggested headings, formatting styles, and even placeholder text, allowing users to focus on content creation rather than the often tedious task of setting up a document from scratch. 

How to Set Your Startup Pages in Google Chrome

How to Set Your Startup Pages in Google Chrome

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Do you have a Cool Tip or question? Email us at onecooltip.com@gmail.com

Rodger Mansfield, a seasoned tech expert, is the mastermind behind OneCoolTip, where he serves as both writer and editor. With a keen eye for simplifying complex tech, Rodger delivers practical advice that empowers readers to navigate the digital world with confidence. Dive into OneCoolTip for a treasure trove of savvy tips and tricks that keep you one step ahead in tech.

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Feeling Bored? Discover the Bored Button – Your Instant Gateway to Fun!

Explore the Bored Button, a digital solution offering a plethora of random games and activities to instantly alleviate boredom.

By Rodger Mansfield, Technology Editor

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Ever Found Yourself Uttering, "I'm So Bored"?

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By Rodger Mansfield, Technology Editor

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In this Cool Tip, we'll show you how to change the Apple Watch's brightness and display settings directly from the watch itself, as well as from your iPhone.